Event Manager

Toledo Zoo; Toledo (OH); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

EarnedIt wage access

Job summary

The Toledo Zoo is seeking a Full-Time Event Manager to plan, coordinate and execute a wide range of events from weddings to concerts. This role interfaces with clients on catering, decor and entertainment options, handles contracts and deposits, and coordinates across Catering, Production and Development teams.

You will use event systems to manage calendars, respond to inquiries, and support ticketing through Live Nation and Ticketmaster.

Qualifications

• Bachelor's degree in marketing or related field is preferred.
• One to two years of experience in group sales and marketing or an equivalent combination of education and experience.
• Prefer previous supervisory experience.

Responsibilities

• Plan, coordinate, and execute a variety of events including weddings, proms, private parties, holiday gatherings, revenue generating events and concerts.
• Conduct sales and events walk-throughs, final detail meetings, and day-of coordination to ensure smooth execution.
• Work closely with clients on event logistics: catering, menu selection, bar service, décor and entertainment options; manage contracts, deposits, and communication with internal teams (Catering, Production, Development).
• Serve as liaison between clients and staff, operate event systems, and assist with ticketing through Live Nation and Ticketmaster.
• Maintain event calendars, respond to inquiries, manage facility coordinator as needed, and prepare reports and forecasts.

Skills

Group sales experience

Event coordination

Supervisory experience

Education

Bachelor's degree in marketing or related field

Job description

Event Manager

Toledo Zoo and Aquarium

The Toledo Zoo & Aquarium has been fulfilling its mission of ensuring endangered species are maintained, researched and protected for over 100 years. The Zoo also prides itself on providing excellent experiences to clients and guests through our Group Sales department. We are currently seeking a Full-Time Event Manager to join our team and make certain our guests at the Zoo have the best experience by managing events and assisting with event details.

The Event Manager is responsible for planning, coordinating, and executing a variety of events including weddings, proms, private parties, holiday gatherings, revenue generating events and concerts. Key responsibilities include conducting sales and events walk-throughs, final detail meetings, and day-to coordination to ensure smooth execution. This role involves working closely with clients on event logistics such as catering, menu selection, bar service, décor and entertainment options, while also handing contracts, deposits, and communication with internal teams including Catering, Production, and Development.

The Event Manager will serve as a liaison between clients and staff, operate event systems, and assist with ticketing through Live Nation and Ticketmaster. This role will maintain event calendars, respond to inquiries, manage facility coordinator as needed, and prepare reports and forecasts. This position reports to the Director of Group Sales. This position is non-exempt under the Fair Labor Standards Act and requires forty hours per scheduled work week.

Minimum Training & Experience

• Bachelor's degree in marketing or related field, preferred and one to two years of experience in group sales and marketing or any equivalent combination of education and experience.
• Prefer previous supervisory experience.
• This position will require a flexible schedule with night and weekends.
• Must be 18+ years of age.
• Must have a valid driver’s license and be insurable by the Zoo fleet insurance carrier.
• The Toledo Zoo is a drug and alcohol-free workplace.

Toledo Zoo full-time and part-time employees have exclusive access to PNC EarnedIt, powered by DailyPay. This voluntary benefit allows employees to access a portion of their earned wages before payday, including pay for hours worked that same day. Learn more here.

The Toledo Zoo is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, creed, genetic information, sex, age, national origin, disability, military status, sexual orientation, gender identity or expression, or any other characteristic protected by law.