Event Manager

Hays; Orlando (FL); On-site; USD 30,000 - 50,000; Part time

Job summary

A leading company is seeking a Part-Time Event Planner to assist their full-time Event Manager. This role involves planning, coordination, and execution of various events, making it ideal for a flexible professional with a passion for logistics. Ideal candidates will have over five years of event planning experience, showcasing their ability to manage timelines, budgets, and event success metrics in a collaborative environment.

Benefits

Full medical benefits

Dental benefits

Vision benefits

401K

Life Insurance ($20,000 benefit)

Qualifications

• 5+ years of experience in event planning.
• Experience managing large scale events.
• Strong project management background.

Responsibilities

• Assist in the planning and execution of events.
• Manage logistics, scheduling, and vendor coordination.
• Support event marketing and communications.

Skills

Event Planning

Project Management

Logistics Coordination

Job description

The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate’s/applicant’s qualifications, skills, and level of experience as well as the geographical location of the position.

Applicants must be legally authorized to work in the United States. Sponsorship not available.

Our client is seeking a Event Manager in Coral Gables, FL.

Role Description

We are seeking a highly organized and detail-oriented Part-Time Event Planner to support our full-time Event Manager in the planning, coordination, and execution of events across the organization. This is an as-needed role, ideal for a flexible professional with a passion for logistics and event coordination who thrives in a collaborative, fast-paced environment.

Responsibilities

• Assist in the planning and execution of events, including logistics, scheduling, and vendor coordination.
• Support the full-time Event Manager with pre-event planning, on-site execution, and post-event wrap-up.
• Coordinate travel, lodging, catering, and other personnel logistics.
• Help manage timelines, budgets, and event milestones.
• Assist in venue and vendor research, selection, and communication.
• Contribute to event marketing and communications in alignment with branding guidelines.
• Participate in post-event evaluations and reporting to identify areas for improvement.

Skills & Requirements

• 5+ years of experience in event planning, coordination + management experience in large, complex, enterprise environments
• Must possess full lifecycle medium-large scale event management experience to include the following responsibilities:
• Personnel logistics management (transportation, lodging, catering)
•Venue(s), vendor(s) and supplier(s) selection
• Venue assessment + analysis + recommendations (inclusive of audio visual needs)
•Hotel accommodations + recommendations
• Dining assessment + recommendations
• Must possess strong project management experience to include the following:
•Managing budgets and timelines
•Milestone tracking + support
•Measuring event success through KPIs and feedback
•Resource planning

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there’s a position you really want, you’re fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays’ guiding principles is ‘do the right thing’.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text 813.336.5570.

Drug testing may be required; please contact a recruiter for more information.

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