Event Management Assistant (WASHINGTON DC BASED)

Arizona-State-University; Washington (District of Columbia); On-site; USD 29,000 - 40,000; Part time

Job summary

Arizona State University in Washington, DC, seeks a part-time Event Management Assistant to serve as the onsite liaison during evening and weekend events at the Barrett & O’Connor Washington Center. The role involves greeting vendors, setting up spaces, and ensuring events run smoothly in a busy urban center.

Performing duties include directing load-in/out, preparing spaces for next events, and providing post-event reports to the operations team.

Qualifications

• High School Diploma and two years of experience relevant to the assignment/field, or an equivalent combination of experience and/or training.

Responsibilities

• Provide onsite support during meetings and events, ensuring everything runs smoothly.
• Direct onsite vendors, including load-in, setup, production, and load-out; respond to requests and maintain the building condition.
• Collaborate with team members to cover all aspects of the event and handle last-minute changes or issues.
• Prepare post-event reports for the operations team.

Skills

Event coordination

Customer service

Communication

Time management

Education

High school diploma

Tools

Microsoft Office

Job description

Job Profile:Administrative Support Assistant 2 Non-ExemptJob Family:Administrative SupportTime Type:Part timeApply before 11:59 PM Arizona time the day before the posted End Date.Minimum Qualifications:High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.Job Description:Salary: $25.00 per hour**Position is based in Washington, D.C.**Arizona State University (ASU) in Washington, D.C., is seeking a part-time Event Management Assistant to serve as the onsite liaison during evening and weekend events at the ASU Barrett & O’Connor Washington Center. Located in the Golden Triangle neighborhood of downtown Washington, D.C., the center hosts a range of academic and public convenings in event spaces throughout the facility, from 20–100 guests.The Event Management Assistant is an in-person position supporting meetings and events which may take place during the evenings and weekends as needed. Specific workdays and hours will vary weekly based on scheduled events. Evening hours are typically 4:30 p.m. – 9:00 p.m. Weekend hours are typically 8:00 a.m. – 2:00 p.m.The Event Management Assistant serves as the primary facility liaison during meetings and events taking place in the evenings and on weekends, ensuring that events runs smoothly and that the facility is prepared for the next day’s activities. Duties include setting up furniture and equipment, greeting and escorting vendors (including caterers), addressing event host and guest needs, assisting with event cleanup and load-out, and resetting spaces for upcoming functions.The work schedule will vary based on scheduled facility use and will include evenings and occasional weekends, with the opportunity to work up to 19 hours per week.Students participating in Hospitality & Tourism, Event Management and similar programs are encouraged to apply. This is an excellent opportunity for students interested in gaining hands-on experience in event management and facility operationsEssential Duties:Provide onsite support during meetings and events, ensuring everything runs smoothly.Collaborate with team members to ensure all aspects of the event are covered.Handle any last-minute changes or issues that arise during the event.Direct onsite vendors, including overseeing load in, set-up, event production, and load out, responding to requests and ensuring the building remains in appropriate condition.Reset furniture in preparation for the next scheduled meeting or event.Provide post-event reports to the operations team.Other related duties as assignedDesired Qualifications:Must reside in the Washington, D.C. metro area.Flexibility to work Monday-Friday evenings, weekends, or during non-traditional hours, as required for event schedules.Must have reliable transportation to the ASU Washington Center.Experience in planning, organization and coordination of events.Experience in establishing and maintaining effective working relationships.Demonstrate a ‘Can do‘ attitude, willing to assist and support with any task.Experience in work that requires attention to detail.Experience taking the initiative to complete work which hasn’t been assigned.Evidence of effective written and verbal communication and interpersonal skills, ability to interact professionally with event hosts and guests.Experience in identifying quick, creative solutions to immediate problems that may arise during the planning and execution of events.Ability to manage time effectively, especially in high-pressure situations leading up to and during events.Ability to perform effectively under pressure.Experience in Microsoft Office Suite (i.e., Outlook, Word, Excel, PowerPoint).Prior experience in customer service.Demonstrated reliability.Working Environment:The office is located within the ASU building in Washington, D.C.The position operates during evening hours Monday to Friday, with occasional weekend shifts.Activities are performed in an environmentally controlled office setting.Activities require standing for varying lengths of time and walking throughout the building to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 30-50 pounds, required to lift and carry event materials and equipment including tables, chairs and equipment for events.Activities also include periods of sitting, keyboarding and manipulating a computer mouse.Department Statement:ASU’s Washington, D.C. Center serves as a hub for the university’s academic, research, and engagement activities in the nation’s capital. The D.C. Operations team supports the Center’s daily operations, programs, and events, providing administrative, facilities, and logistical support to ensure a welcoming and professional environment for the ASU community and guests.Driving Requirement:Driving is not required for this position.Location:Off-Campus: Washington, D. C.Funding:No Federal FundingInstructions to Apply:Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.Please use the link below to log in using single sign-on.https://www.myworkday.com/asu/d/inst/1$9925/9925$27309.htmldTo be considered, your application must include all of the following attachments:Cover letterResume or CVMultiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.ASU Statement:Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobaccoAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.Notice of Availability of the ASU Annual Security and Fire Safety Report:In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .Employment Verification Statement:ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.Background Check Statement:ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.Fingerprint Check Statement:A fingerprint check is not required for this position.