Event Logistics & Production Coordinator - Louisville, KY

Varsity Brands; Louisville (KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

A leading company in spirit and cheer is seeking a Logistics Coordinator to ensure seamless execution of competition operations. The ideal candidate will possess strong organizational skills and experience in logistics or event coordination. This hybrid role requires event travel with a commitment to operational efficiency, teamwork, and outstanding service. Join us to help celebrate school spirit and support impactful experiences for students!

Benefits

Comprehensive Health Care Benefits

401(k) plan with company matching

Generous My Time Off & Paid Holidays

Employee Resource Groups

Discounts on personal apparel and equipment

Qualifications

• Experience in operational or warehouse logistics preferred.
• Ability to work independently and as a team.

Responsibilities

• Coordinate shipping and logistics needs for events.
• Maintain inventory and ensure operational efficiencies.
• Assist in planning and monitoring event logistics operations.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Microsoft Office proficiency

Education

Bachelor’s degree in business or related field

Experience of at least 3 years in events

Job description

VARSITY SPIRIT, A VARSITY BRANDS COMPANY - THE DRIVING FORCE IN SPIRIT ACROSS CHEER, DANCE, BAND AND YEARBOOK

For over 50 years, Varsity Spirit has been the leading global source for all things spirit, including cheerleading, dance team, performing arts and yearbook. Focused on safety, entertainment and traditional school leadership, Varsity Spirit’s 5,000+ employees are dedicated to celebrating school spirit. A leader in apparel innovation, educational camps, clinics, competitions, and yearbook, Varsity Spirit impacts more than a million athletes each year.

OUR COMMITMENT TO SAFETY

At Varsity Spirit, the safety and wellbeing of the young people we serve is of the utmost importance. Since our inception 50 years ago, we have been – and remain – steadfastly committed to doing our part to create a safe and positive environment for our participants’ physical, emotional, and social development, and promoting an environment free from abuse and misconduct. Varsity has a zero tolerance for abuse in its programs, events, and associated business activities. Varsity is committed to reporting all suspicions, allegations, and incidents of abuse in full accordance with local laws and reporting requirements. Learn more at Our Commitment to Safety - Varsity.com.

WORK TYPE: Hybrid Schedule (M-TH In Office, Friday work from home)

LOCATION DETAILS: 3865 Produce Road, Louisville, KY

TRAVEL REQUIREMENT: Event travel and attendance at staff meetings & trainings is required. Event travel will include overnight stays for events. Anticipate being available 2-3 weekend per month during event season should coverage be required.

HOW YOU WILL MAKE AN IMPACT

The Logistics Coordinator reports to the Director of Operational Excellence or Logistics Supervisor. Event travel and attendance at staff meetings & trainings is required.

The Logistics Coordinator is an important member of our competition operations team, ultimately responsible for ensuring that competitions achieve goals in various areas of operational efficiencies. This person should be analytical, organized, and process driven.

WHAT YOU WILL DO

• Research, secure, and coordinate shipping and other logistics needs as directed.
• Collaborate with event and production coordinators.
• Source equipment and supplies (production, flooring, forklifts, etc)
• Coordinate and execute storage and movement of inventory and supplies.
• Assist in planning, coordinating, and monitoring event logistics operations.
• Establish and maintain relationships with venue logistics contacts.
• Follow best practices as related to logistics.
• Assist in the planning, logistics, delivery and unloading of mats for Varsity summer camp programs.
• Organize equipment and stock pre and post event to ensure items are placed where they need to be throughout the warehouse space
• Maintain inventory in an organized and accurate manner
• Follow checklists to ensure accuracy
• Assist in the management of all assets such as (buildings, equipment, insurance, etc).
• Serves in a mid-level management and/or support role at events.
• Maintain mats for events, whether camps or competitions
• Transportation of mats to events, whether camps or competitions

QUALIFICATIONS

KNOWLEDGE/SKILLS/ABILITIES

• Working knowledge of Microsoft Office programs.
• Knowledge of enter programs used to update music/presentations during events and any other required skillsets
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and as a team.
• Ability to multi-task and work efficiently.
• Strong organizational skills and attention to detail.
• Strong time management and attention to timelines.

EDUCATION/EXPERIENCE

• Bachelor’s degree in business or related field or equivalent work experience.
• Experience of at least 3 years in events preferred.
• Operational, Warehouse, Logistics or comparable experience preferred.

PHYSICAL REQUIREMENTS

The physical demands that are described as required are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This job operates in a professional office, warehouse, and event environment. Role will require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. Ability to sit or stand for long periods through meetings and while operating office equipment, PC’s, laptop, telephone will be required.
• During events the ability to stand and walk for long periods of time (5 hours plus) is required. The ability to communicate with customers and colleagues using the following but not limited to radio, walkie talkie, text message and email is required. The ability to lift, bend, push, pull and manipulate equipment that is a minimum of 30 lbs. is required.

#LI-SD1

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job.

JOIN THE BEST TEAM IN SPORT & SPIRIT

At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference. It takes a team to make a real impact, and through our two divisions – BSN SPORTS and Varsity Spirit – and our network of 6,000+ employees and independent representatives, we are proud to partner with a wide range of educational institutions and club and professional sports to transform the student journey in SPORT and SPIRIT.

OUR VALUES

Service - We lead with heart. We champion community.

Passion - We love what we do. It fuels our purpose.

Integrity - We do what we promise. We own our actions and decisions.

Respect - We earn it by giving it. Because everyone deserves it.

Innovation - We never stop striving to be better. For ourselves and our community.

Transparency - We are committed to openness and honesty in everything we do.

OUR BENEFITS

We are committed to putting you and your families first. For benefits eligible roles, we offer a variety of choices and costs as well as program enhancements that align with our responsibility to elevate the employee experience. Some of our offerings include:

• Comprehensive Health Care Benefits
• HSA Employer Contribution/ FSA Opportunities
• Wellbeing Program
• 401(k) plan with company matching
• Company paid Life, AD&D, and Short-Term Disability
• Generous My Time Off & Paid Holidays
• Varsity Brands Ownership Program
• Employee Resource Groups
• St. Jude Partnership & Volunteer Opportunities
• Employee Perks including discounts on personal apparel and equipment!

Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran’s status, age or disability.