Event Executive, Hospitality

Octagon; Chicago (IL); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Octagon, a recognized leader in hospitality and events, is seeking an Event Executive to enhance premier golf experiences. This role involves comprehensive event management, client interaction, and coordination ensuring exceptional guest experiences. It demands strong organizational skills and a passion for hospitality. Join a dynamic team while contributing to innovative, golf-centric programs.

Benefits

Unlimited PTO policy

Competitive medical/dental/vision insurance

Generous Family and Parental Leave Policy

401K program with company match

Employee Stock Purchase Plan

Mental Health resources

Qualifications

• 1+ years of experience in events preferred.
• Strong organizational and interpersonal skills.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Conduct pre-planning management for hospitality-focused events.
• Coordinate projects with outside vendors and internal resources.
• Provide hands-on event staffing and oversight.

Skills

Organizational skills

Interpersonal skills

Problem Solving

Time Management

Flexibility

Education

1+ years of experience in related events field

Tools

Microsoft Office Suite

Job description

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***Our headquarters is in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (2-3 days week in office) in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA, Chicago, IL, or Atlanta, GA.

We are seeking a dedicated and enthusiastic individual to join our skilled and dynamic global hospitality team, with a specific focus on golf-centric programs. As an Event Executive, you will play a key role in supporting a tech client through a variety of premier golf events and experiences. If you thrive on creating unforgettable moments and the idea of combining travel with world-class events excites you, this role is an ideal fit! You'll work closely with a tight-knit, service-oriented team committed to delivering seamless, elevated hospitality experiences. This unique position provides broad exposure to the golf and hospitality industries, offering incredible opportunities for hands-on learning and professional growth. If you're passionate about exceptional guest experiences and the world of golf, we want to hear from you!

THE WORK YOU’LL DO

• Conduct pre-planning management and implementation for hospitality-focused events including vendor research, merchandise management, and event communications
• Coordinate projects with outside vendors and internal resources
• Learn and lead sophisticated guest registration systems
• Understand clients' values and voice while handling consumer facing communication
• Develop agendas and take detailed notes for weekly meetings with both internal and external partners
• Coordinate status details on pre-event meeting agendas, i.e., transportation, F&B, and other activities
• Design, prepare and distribute event execution guides, staff implementation guides, and personalized itineraries for guests at various events
• Provide hands-on event staffing and oversight
• Assist with numerous projects simultaneously ranging from hotel room blocks to concierge email responses, to ticketing management
• Generate recap documents of each event including key metrics and recommendations
• Celebrate the team’s accomplishments with us

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE’RE LOOKING FOR

• People may have accused you of being obsessive; you’re so organized that a disorganized folder or inbox gives you hives
• A team-player who wants to know what others are working on and wants to help
• A self-starter who can balance multiple projects on tight deadlines simultaneously
• Flexible and adaptable in working with various personalities
• A sense of humor and the ability to tell a good story; we like to laugh
• Excellent interpersonal skills, both written and oral
• Ability to thrive under pressure and are outstanding at problem solving; offering creative solutions (though you will always have help, your mantra is: I will figure it out!)
• A go-getter who demonstrates initiative and embraces new challenges (there will be plenty of last-minute client requests)
• A passion for sports, travel, entertainment, music and/or celebrity & lifestyle culture will make you a good Octagon fit
• 1ish years’ experience in related events field; past hospitality experience preferred
• A master of the Microsoft Office suite; particularly Excel, PowerPoint, Word
• Though not a requirement, a second language is a plus
• Flexibility and willingness to travel domestically and internationally, and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%).

L1: This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing

• Industries

  Hospitality and Events Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Tuition assistance

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