Executive Event Specialist

Liven It Up Events; Chicago (IL); On-site; USD 30,000 - 65,000; Part time

Job summary

Liven It Up Events is seeking a Part-Time Executive Event Specialist to provide support to the Owner. The ideal candidate will have a background in event planning and demonstrate strong organizational and communication skills. This role offers the opportunity to grow within a well-regarded event planning brand, contributing to various administrative and logistical tasks in a dynamic environment.

Qualifications

• 2+ years in an executive assistant or project coordinator role.
• Experience in the event industry is required.
• Must be trustworthy, adaptable, and available for nights/weekends.

Responsibilities

• Assist with creating pitch decks, reports, and proposals.
• Help coordinate logistics for upcoming events.
• Liaise with clients and vendors under the owner’s direction.

Skills

Organizational

Communication

Multitasking

Resourcefulness

Tools

Google Workspace

Zoom

Trello

Asana

Job description

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Schedule: Part-Time to Full Time (20 – 40 hours per week with flexibility)

Reports To: Owner & Principal Event Producer

About Liven It Up Events

Liven It Up Events is a premier event planning and production company known for curating exceptional experiences for corporate, social, and non-profit clients. With a creative and collaborative approach, we bring events to life through innovative planning and seamless execution.

Position Overview

We’re seeking a highly organized and proactive Part-Time Executive Event Specialist to support the Owner of Liven It Up Events. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced, creative environment. You’ll help manage schedules, streamline operations, support client communications, and assist with event production logistics. This is a dynamic opportunity to work closely with a visionary leader and gain insight into the world of event planning at the executive level.

Key Responsibilities

Executive Support

• Assist with creating pitch decks, reports, and proposals

• Handle confidential information with discretion

• Handle some client communication via email.

Administrative Operations

• Organize digital files, documents, and contact lists

• Track follow-ups and project deadlines

• Assist with bookkeeping, invoicing, and vendor communication as needed

• Support research for venues, vendors, and partnerships

Event Support

• Help coordinate logistics for upcoming events (guest lists, run-of-show, travel, etc.)

• Liaise with clients and vendors under the owner’s direction

• Attend select events (as needed) to assist on-site

• Track event timelines and deliverables

• Assist in writing timelines

• Assist with creating proposals and event production decks for clients

Marketing/Communications

• Assist with content scheduling, social media coordination, or blog/email drafting

• Organize and update press/media kits or client case studies

Qualifications

• 2+ years in an executive assistant, project coordinator, or similar role

• Strong organizational, multitasking, and communication skills

• Proficient in Google Workspace, Zoom, task/project management tools (e.g., Trello, Asana)

• Previous experience in the event industry is required

• Trustworthy, adaptable, and able to work independently

• Must be available to work nights and weekends when events are being produced

• Some travel may be required

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

• Industries

  Events Services

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