Event Coordinators

LpRS; Washington (District of Columbia); On-site; USD 52,000 - 70,000; Full time

Job summary

LpRS is seeking an organized event coordinator to manage all aspects of events, from vendor research to on-site execution and post-event reporting. You will negotiate with vendors, book venues, coordinate speakers, and lead the team to deliver memorable events while meeting budget and schedule constraints.

Strong communication, multitasking, and problem-solving are essential for delivering seamless events that align with business objectives and participant satisfaction.

Qualifications

• Proven experience coordinating events from inception to execution.
• Strong vendor negotiation and contract management skills.
• Excellent communication and organizational abilities.

Responsibilities

• Understand event requirements and constraints.
• Plan with attention to budget and schedule.
• Book venues and schedule speakers.
• Research and select vendors balancing quality and cost.
• Negotiate favorable terms with vendors.
• Hire staff and coordinate on-site operations.
• Conduct final checks and resolve issues during events.
• Evaluate success and prepare post-event reports.

Skills

Vendor management

Event coordination

Negotiation

Communication

Multitasking

MS Office

Education

Hospitality/PR degree

Tools

MS Office Suite

Venue management software

Job description

An event coordinator must be well-organized and competent in vendor management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of enthusiasm and passion for the job and you'll be our ideal candidate.The goal is to organize unforgettable events that will ensure the entertainment of participants and facilitate the completion of business objectives.

• Understand requirements for each event
• Plan event with attention to financial and time constraints
• Book venues and schedule speakers
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favorable terms
• Hire personnel
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate event's success and submit reports

• Proven experience as event coordinator
• A proven track record of organizing successful events
• Proficient in MS Office
• Excellent vendor management skills
• Knowledge of basic recruitment practices
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm
• Problem-solving ability
• Degree in hospitality management, public relations or relevant field is preferred