Event Coordinator — Weddings & Group Events

Ellenco Estágios e Treinamentos; Lansing (WV); On-site; USD 42,000 - 54,000; Full time

Job summary

Adventures on the Gorge is seeking an Events Coordinator to support planning, coordination, and execution of weddings, social events, and group functions. You will partner with clients and internal teams to deliver seamless, high-quality events.

The role requires strong organization, attention to detail, and the ability to manage multiple events in a fast-paced environment. Weekend, holidays, and seasonal availability are required.

Qualifications

• Two years operational experience in a hotel/banquet setting.
• Experience with booking of events preferred.

Responsibilities

• Oversee direct service delivery of events and manage hand-off of on-site service delivery teams, acting as a key contact for suppliers and customers.
• Assist in developing custom events aligned with client needs, budgets, and event goals.
• Provide guidance to sales staff on menus, logistics, and operational capabilities.
• Conduct property tours to showcase venues, lodging, and amenities.
• Lead planning meetings and menu tastings to finalize menus, timelines, logistics, and event details.
• Serve as liaison between sales, culinary, and operations teams.
• Provide detailed information on event/wedding experiences and venue spaces.
• Guide clients through planning process.
• Identify opportunities to enhance events and increase revenue through upselling or package recommendations.
• Maintain forward scheduling and readiness for upcoming events and oversee F&B planning for all group events.
• Create, manage, and maintain all Banquet Event Orders (BEOs) for catering events and venue rentals.
• Ensure accuracy, consistency, and operational feasibility of all BEOs.
• Communicate BEO details directly with clients and internal teams, including catering, venue layout, AV needs, transportation and logistics.
• Manage event set up logistics including venue/room layout, technical requirements, food & beverage needs, transportation and all other related activities and/or services.
• Collaborate with vendors and key service users within client organization.
• Facilitate external customer relations; represents Aramark and the client at meetings and events.
• Consult with internal stakeholders and appropriate meeting contacts to understand the business purpose for each event in order to ensure meeting planning and logistical support achieves desired event outcome.
• Assist with event-day coordination as needed, greeting clients as needed and ensuring a smooth transition to the Catering and Banquet Team for execution.
• Follow company guidelines and department procedures for contract language approvals and contract finalization, securing legal assistance, when necessary.
• Develop and maintain standards to ensure consistent approach to production, staging, entertainment, and audiovisual requirements, as needed.
• Develops and is accountable for a safety culture that creates a work environment where no one gets hurt.
• Aid in implementation and adherence to all Aramark Catering initiatives and guidelines.
• Develop and maintain standardized contract templates for preferred venues and partners.
• Maintain standards to ensure consistent approaches to event production, staging, entertainment, and audiovisual needs.

Job description

Adventures on the Gorge is seeking an Events Coordinator to support planning, coordination, and execution of weddings, social events, and group functions. You will partner with clients and internal teams to deliver seamless, high-quality events.

The role requires strong organization, attention to detail, and the ability to manage multiple events in a fast-paced environment. Weekend, holidays, and seasonal availability are required.