Event Coordinator: Lead Planning, Client Experience & Revenue

Blue Sky Hospitality Solutions; Front Royal (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Blue Sky Hospitality Solutions in Front Royal, VA is seeking an experienced Event Coordinator to manage the full cycle of meetings and events, from inquiry to post-event follow-up. You will support sales, maintain client accounts, and ensure smooth execution while maximizing revenue opportunities.

The role requires strong organization, the ability to multitask, excellent communication, and proficiency with Microsoft Office.

Qualifications

• 2+ years of combined experience in administrative and/or banquets
• Portfolio of successful events preferred
• Excellent organizational skills with a keen eye for detail
• Strong multitasking skills
• Superb communication skills, both verbal and written
• Proficient in Microsoft
• Must be a critical thinker willing to work with a team

Responsibilities

• Handle inbound & onsite inquiries from potential clients about meeting spaces and event bookings, providing information to facilitate the sales process.
• Assist in preparing sales proposals/agreements tailored to client needs, outlining pricing and terms to secure bookings.
• Assist with the booking process for meetings, events, and accommodations, liaising with clients and vendors.
• Ensure proper event management for successful execution, including BEO creation and ensuring payments are collected.
• Coordinate logistics for events with internal departments (setup, catering, AV) to ensure client satisfaction.
• Work with Front Desk to meet Group, VIP, and Top account requests in a timely manner.
• Maintain client databases and records, tracking interactions and preferences.
• Utilize PMS and sales systems daily to record group/meeting details accurately.
• Conduct market research to identify potential clients and industry trends for sales strategies.
• Provide administrative support to the sales team (scheduling, calendars, documents).
• Collaborate with hotel departments to maximize revenue opportunities.
• Perform other duties as assigned

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Tools

Microsoft Excel

Microsoft Word

CRM software

Job description

Blue Sky Hospitality Solutions in Front Royal, VA is seeking an experienced Event Coordinator to manage the full cycle of meetings and events, from inquiry to post-event follow-up. You will support sales, maintain client accounts, and ensure smooth execution while maximizing revenue opportunities.

The role requires strong organization, the ability to multitask, excellent communication, and proficiency with Microsoft Office.