Event Coordinator - Large-Scale Venue Operations

Capital Improvement Board; Indianapolis (IN); On-site; USD 51,000 - 55,000; Full time

Benefits offered by this job

Pension

Health plans (Anthem)

Dental plans (Delta)

H.S.A. contributions

Event tickets

Referral program

Job summary

Indiana Convention Center & Lucas Oil Stadium (ICCLOS) is seeking an Event Coordinator to organize and supervise the successful implementation, operation, and completion of facility events.

You will coordinate logistic elements, liaise with clients and vendors, and prepare essential event documents. The role requires 3–5 years of experience in large-scale events within convention centers or trade shows.

Qualifications

• Bachelor degree in event planning, public relations, customer service or related field.
• 3–5 years experience organizing and executing large scale events in a convention center or tradeshow environment.

Responsibilities

• Assist in coordinating event logistics, including parking, ticketing, security, set-up, maintenance, first aid, and decoration, ensuring all details align with client requirements and operational standards.
• Serve as a liaison between clients, internal departments, and vendors, facilitating communication and ensuring timely delivery of services.
• Prepare and distribute event documents, including event schedules, operational checklists, and logistical details, to relevant stakeholders.
• Support the creation and maintenance of event set-up diagrams using AutoCAD, ensuring all event layouts are accurate and align with client specifications.
• Assist in monitoring event day operations, ensuring that all aspects of the event run smoothly and providing on-site problem-solving support as needed.
• Coordinate with vendors to ensure that services and materials are delivered on time, and handle any vendor-related issues that arise during the planning or event execution stages.
• Participate in pre-event meetings with clients and internal teams to confirm event details, ensuring that all parties are aligned on expectations and requirements.
• Maintain compliance with safety regulations and company policies during event planning and execution, addressing any potential issues proactively.
• Assist with post-event tasks, including gathering feedback, preparing reports, and organizing event materials for future use.
• Support the Event Manager in any other event-related tasks as needed, contributing to the overall success of the event planning process.

Education

Bachelor degree in event planning or related field

Job description

Indiana Convention Center & Lucas Oil Stadium (ICCLOS) is seeking an Event Coordinator to organize and supervise the successful implementation, operation, and completion of facility events.

You will coordinate logistic elements, liaise with clients and vendors, and prepare essential event documents. The role requires 3–5 years of experience in large-scale events within convention centers or trade shows.