Event Coordinator (Chicago, IL)

The Mom Project; Chicago (IL); On-site; USD 30,000 - 45,000; Part time

Job summary

A leading professional services firm is seeking an Event Coordinator in Chicago, IL, on a part-time contract basis. This role involves managing event logistics, coordinating with vendors, and ensuring successful event execution. Ideal candidates are flexible, experienced in high-end events, and can work weekends. Competitive salary and contractor benefits offered.

Benefits

Medical

Dental

Vision

401k

Qualifications

• Experience managing facilities during events.
• Serve as onsite contact for event setup and execution.

Responsibilities

• Manage loading dock and freight elevator.
• Coordinate with security for access and inspect venue setup.
• Assist with vendor coordination and logistics.

Skills

Event Coordination

Flexibility

Client Management

Job description

Join to apply for the Event Coordinator (Chicago, IL) role at The Mom Project

Our client is a leading professional services firm specializing in real estate and investment management. They shape the future of real estate using advanced technology to create rewarding opportunities, innovative spaces, and sustainable solutions. The company is a Fortune 500 with $18 billion in revenue, operations in over 80 countries, and more than 93,000 employees as of 2019.

The Event Coordinator will support their business needs on a contract basis onsite in Chicago, IL, working part-time, 20 hours/week.

Responsibilities

Security

• Manage loading dock and freight elevator
• Monitor guest entry and exit
• Supervise the 40th floor during events

Engineering

• Ensure all power systems function properly
• Assist with opening doors, lights, and power outlets
• Manage temperature controls during events
• Coordinate power needs with vendors and handle outages

Porter

• Maintain restroom cleanliness, cleaning twice during weekend events
• Assist with spill and glass break cleanup
• Restock and clean spaces as needed

Upon Arrival

• Check in with security, obtain key card, and store personal items
• Coordinate with security for elevator access and building access
• Inspect the venue setup as per the event plan
• Ensure all spaces are prepared and secure
• Verify vendor arrivals and needs

Event Coordination

• Communicate with the event planner or host
• Set up and manage music, TV monitors, and lighting
• Assist with vendor coordination and logistics
• Monitor and support event activities and vendor needs
• Perform final checks and ensure all personal and event items are managed properly

Skills and Experience Required

The candidate should be experienced in managing facilities during events, serve as the onsite contact, and assist with event setup and execution. Flexibility with hours, including weekends, and experience with high-end clientele and corporate events are preferred. Training will be provided.

We offer a competitive salary, with contractor benefits including Medical, Dental, Vision, and 401k, available through our third-party employer of record after the waiting period.

Additional Details

• Seniority level: Entry level
• Employment type: Contract
• Job function: Management and Manufacturing
• Industries: Technology, Information and Internet