Event Coordinator

SchooLinks; United States; Hybrid; USD 77,000 - 88,000; Full time

Benefits offered by this job

Health insurance

401K with company matching

Dental & Vision

Parental Leave

Subsidized gym membership

Remote work stipend

Annual team offsite

Job summary

SchooLinks is seeking a passionate Event Coordinator/Manager to own execution from small district events to major conferences in the United States. The role reports to the VP of Marketing and requires collaboration across Demand Gen, Sales, and Marketing to optimize event impact.

The ideal candidate brings at least 5 years of event logistics experience, excels in cross-functional teamwork, and is highly detail-oriented with strong communication skills.

Qualifications

• Minimum 5 years of events logistics and execution experience (SaaS strongly preferred).
• Ability to collaborate cross-functionally with a diverse range of stakeholders.
• Excellent communication skills, both written and verbal.
• Excellent critical thinking and problem-solving abilities.
• Exceptional attention to detail and organizational skills.
• Experience with logistically complex in-person and virtual events.

Responsibilities

• Manage end-to-end event logistics for field initiatives including trade shows, Lunch & Learns, webinars, and conferences.
• Generate ROI from event spend and track KPIs to prove value.
• Coordinate pre- and post-event marketing, registration, swag inventory, shipping, and lead capture.
• Collaborate with Sales, Demand Gen, and Sales Enablement to optimize events for reporting.
• Create event project plans, monitor deliverables, identify risks, and ensure on-time, on-budget delivery.
• Travel to 3–5 events per quarter to stay aligned with market trends.

Skills

Event management

Cross-functional collaboration

Budgeting & ROI tracking

Vendor coordination

Communication skills

Job description

SchooLinks is looking for a passionate Event Coordinator/Manager (level commensurate with experience) to join its rapidly growing company. You will report to the VP of Marketing, and collaborate on event strategy and own the execution from small district events, to some of the largest conferences in the country.

** Preferred Austin local candidates who can be Hybrid **

Responsibilities:

• Be responsible for generating ROI from our event spend
• Event management for all field initiatives including, but not limited to, trade shows, Lunch and Learns, customer facing events, webinars, conferences, round tables, dinners, company events, etc.
• Travel to 3-5 events each quarter to ensure logistics and keep up with market trends
• Manage logistics for our events and tradeshows including pre and post event marketing, event registration, inventory of company swag, shipping and logistics, and lead capture
• Execute on strong event communications including event landing pages, pre-and post-event follow up, social, etc.
• Work directly with sales to support territory planning and marketing alignment within region or team
• Work closely with Demand Gen and Sales Enablement teams to ensure events are optimized for reporting and KPIs
• Create event project plans, conduct regular checkpoints with deliverable owners, identify risks and challenges appropriately. and ensure events are delivered on time and on budget
• Measuring both tangibles (e.g. cost, opportunities created, ROI, etc.) as well as intangibles (e.g. experiences, relationships created, etc.) at all our events
• Exceed key quarterly metrics goals and track program results, measuring program success, and reporting metrics
• Track lead flow to ensure the appropriate Sales channels are following up with event attendees and campaign responders in a timely manner

The ideal candidate is also

• Detail-oriented execution-focused, bringing a passion for great execution to the company
• Hands-on - you will be joining a small team that is out to build something big. Prior startup experience is a plus.
• Organized- you will be managing multiple priorities, and it’s important you can manage the needs and deadlines of them all
• Creative- you are able to come up with plans A,B,C and even M if needed, and are flexible enough to change course when needed.
• Data driven - ability to articulate what our data signals are saying about our business, and the ability to implement changes based on what the data is telling us

Requirements

• Minimum 5 years of events logistics and execution experience (SaaS strongly preferred)
• Ability to collaborate cross functionally with a diverse range of stakeholders
• Excellent communication skills, both written and verbal
• Excellent critical thinking and problem-solving abilities
• Exceptional attention to detail and organizational skills
• Experience with logistically complex in-person and virtual events
• Capacity to set correct expectations and manage issues to completion

Benefits

• 100% health care coverage for Employee

• 401K with company matching

• Dental & Vision

• Parental Leave

• Subsidized gym membership

• Remote work stipend

• Annual team offsite

A reasonable estimate of the total compensation range (base + bonus) for this position is $77,000 - $88,000 USD. This compensation range is specific to the United States and it incorporates many factors including but not limited to an applicant’s skills and prior relevant experience and training; licensures, degrees, and certifications; specific geographic location; internal equity; internal pay ranges; and market data/range parameters.

SchooLinks is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.