Event Coordinator

G2 Startup Advisors; Austin (TX); Hybrid; USD 77,000 - 88,000; Full time

Benefits offered by this job

100% health care coverage for Employee

401K with company matching

Annual team offsite

Job summary

ShooLinks in Austin, TX seeks an experienced Event Coordinator/Manager to own event strategy and execution across small district events to major conferences. You will report to the VP of Marketing and collaborate with Sales, Demand Gen, and Enablement to optimize KPIs while ensuring on-time, on-budget delivery.

Ideal candidates bring at least 5 years in events logistics within SaaS, strong communication, and a data-driven mindset.

Qualifications

• Minimum 5 years of events logistics and execution experience (SaaS strongly preferred).
• Ability to collaborate cross functionally with a diverse range of stakeholders.
• Excellent communication skills, both written and verbal.
• Excellent critical thinking and problem-solving abilities.
• Exceptional attention to detail and organizational skills.
• Experience with logistically complex in-person and virtual events.
• Capacity to set correct expectations and manage issues to completion.
• 100% health care coverage for Employee.
• 401K with company matching.
• Annual team offsite.

Responsibilities

• Generate ROI from event spend.
• Event management for all field initiatives including trade shows, Lunch and Learns, customer facing events, webinars, conferences, round tables, dinners, company events, etc.
• Travel to 3-5 events each quarter to ensure logistics and keep up with market trends.
• Manage logistics for our events and tradeshows including pre and post event marketing, event registration, inventory of company swag, shipping and logistics, and lead capture.
• Execute on strong event communications including event landing pages, pre-and post-event follow up, social, etc.
• Work directly with sales to support territory planning and marketing alignment within region or team.
• Work closely with Demand Gen and Sales Enablement teams to ensure events are optimized for reporting and KPIs.
• Create event project plans, conduct regular checkpoints with deliverable owners, identify risks and challenges appropriately. and ensure events are delivered on time and on budget.
• Measuring both tangibles (e.g. cost, opportunities created, ROI, etc.) as well as intangibles (e.g. experiences, relationships created, etc.) at all our events.
• Exceed key quarterly metrics goals and track program results, measuring program success, and reporting metrics.
• Track lead flow to ensure the appropriate Sales channels are following up with event attendees and campaign responders in a timely manner.

Skills

Event logistics

Cross-functional collaboration

Excellent communication

Critical thinking

Attention to detail

Job description

G2 Startup Advisors is partnering with SchoolLinks, a growing EdTech/SaaS company, to hire a Controller during a pivotal stage of growth.

SchooLinks is looking for a passionate Event Coordinator/Manager (level commensurate with experience) to join its rapidly growing company. You will report to the VP of Marketing, and collaborate on event strategy and own the execution from small district events, to some of the largest conferences in the country.

** Preferred Austin local candidates who can be Hybrid **

Responsibilities

• Be responsible for generating ROI from our event spend
• Event management for all field initiatives including, but not limited to, trade shows, Lunch and Learns, customer facing events, webinars, conferences, round tables, dinners, company events, etc.
• Travel to 3-5 events each quarter to ensure logistics and keep up with market trends
• Manage logistics for our events and tradeshows including pre and post event marketing, event registration, inventory of company swag, shipping and logistics, and lead capture
• Execute on strong event communications including event landing pages, pre-and post-event follow up, social, etc.
• Work directly with sales to support territory planning and marketing alignment within region or team
• Work closely with Demand Gen and Sales Enablement teams to ensure events are optimized for reporting and KPIs
• Create event project plans, conduct regular checkpoints with deliverable owners, identify risks and challenges appropriately. and ensure events are delivered on time and on budget
• Measuring both tangibles (e.g. cost, opportunities created, ROI, etc.) as well as intangibles (e.g. experiences, relationships created, etc.) at all our events
• Exceed key quarterly metrics goals and track program results, measuring program success, and reporting metrics
• Track lead flow to ensure the appropriate Sales channels are following up with event attendees and campaign responders in a timely manner

The ideal candidate is also

• Detail-oriented execution-focused, bringing a passion for great execution to the company
• Hands-on - you will be joining a small team that is out to build something big. Prior startup experience is a plus.
• Organized- you will be managing multiple priorities, and it’s important you can manage the needs and deadlines of them all
• Creative- you are able to come up with plans A,B,C and even M if needed, and are flexible enough to change course when needed.
• Data driven - ability to articulate what our data signals are saying about our business, and the ability to implement changes based on what the data is telling us

Requirements

• Minimum 5 years of events logistics and execution experience (SaaS strongly preferred)
• Ability to collaborate cross functionally with a diverse range of stakeholders
• Excellent communication skills, both written and verbal
• Excellent critical thinking and problem-solving abilities
• Exceptional attention to detail and organizational skills
• Experience with logistically complex in-person and virtual events
• Capacity to set correct expectations and manage issues to completion
• 100% health care coverage for Employee
• 401K with company matching
• Annual team offsite

A reasonable estimate of the total compensation range (base + bonus) for this position is $77,000 - $88,000 USD. This compensation range is specific to the United States and it incorporates many factors including but not limited to an applicant’s skills and prior relevant experience and training; licensures, degrees, and certifications; specific geographic location; internal equity; internal pay ranges; and market data/range parameters.

SchooLinks is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.