Event Coordinator

C&MA; United States; On-site; USD 49,000 - 59,000; Full time

Benefits offered by this job

Health plan

403b retirement plan with employer-mim

Paid time off

Long Term disability

Job summary

The Christian and Missionary Alliance (C&MA) seeks an Event Coordinator for a full-time position in Reynoldsburg, Ohio. Under the Director for Events, you will coordinate biennial Council events and support overall event logistics, sponsorship relationships, and registration processes.

Responsibilities include site visits, venue proposals, contract management, and post-event reporting, with emphasis on clear communication and efficient operations to fulfill the Alliance’s mission.

Qualifications

• Four year college degree in related field preferred.
• Requires 3-5 years of event coordinating experience.
• Strong written and verbal communication skills.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Coordinate events with a focus on biennial Council and provide onsite support.
• Collaborate with Director for Events on venue selection, proposals, and registration workflows.
• Handle contracts, budgeting, and post-event reporting with accurate records.
• Provide timely communications to sponsors, delegates, and venues.

Skills

Communication skills

Multitasking

Event coordination

Education

Four year college degree

Job description

Position Summary

The Christian and Missionary Alliance C&MA is seeking an Event Coordinator This is a full time position located in Reynoldsburg Ohio This position works under the direction of the Director for Events and is responsible for coordinating events with a focus on biennial Council In the performance of these duties this position will support the overall mission of the C&MA as described below

Specific Duties

Event Support

• In collaboration with Director for Events establishes relationships with Area of Ministry event sponsors fostering clear understanding of event objectives and desired outcomes to ensure highest level of supportPerform preliminary site visits and evaluations of event venues; ensures property is adequate for needs and requirements of eventSends requests for proposals to potential meeting venues andor citys convention and visitors bureauSummarizes proposals and provide recommendations for sponsoring officeProvides excellent written and verbal communication to sponsoring offices and anyone who contacts the Events Office including event delegates National Office personnel venues districts and the publicProcesses payments on a timely basis; reconciles monthly revenue and payments per registration revenue reportsProvides accurate accounting spreadsheet reports to the Accounting Office; reconciles post conference invoices and journalsProvides logistical support for Alliance events including all pre event onsite and post event details plans for air travel ground transportation and lodging per sponsoring office requestsEnsures contract with venue is accurate including sleeping room quantities dates meeting rooms break out rooms menus cost room setup audiovisual and meal functionsNegotiate rates reviews and signs banquet event ordersUse selected online software to build registration sites for sponsoring office requestsCreate registration reports accounts with past due balances reports and other reports as requestedEnsures an effective and user friendly registration processProvides feedback to director for Events and sponsoring office on registration numbers or concerns responds promptly and professionally to questions and requests from sponsoring office registrants and venue staff

Administrative Support

• Provides critical documentation to facilitate events support such as procedure manuals system handbooks training documentation and general technical documentationDevelops reports maintains and updates event timelines and procedures manualsAssist in developing the policies and procedures for the Events OfficeManages the end to end contract review process by submitting contracts through ContractSafe tracking reviews obtaining fully executed agreements and ensuring proper storage and documentation in accordance with company procedures

Biennial Council Responsibilities

• Serves as a member of the Council team as well as assists with the site selection team; assists with contract negotiations Attends and supports pre events onsite and post event logistical for biennial General CouncilProvides General Council event support as requested by the Director for Events in any of the following capacitiesFacilitate registrations confirmations payments itineraries ground transportation lodging meeting spaces audiovisual needs and meal functionsCoordinates special needs for event attendeesManages contract requirements room blocks meeting rooms rates and equipmentProvides onsite event support communications before during and after the event event delegates coordinators speakers vendors and the public

The Christian and Missionary Alliance

The Alliance the C&MA was birthed in 1887 from a vision of Pastor A B Simpson in New York City who became heartbroken over the plight of the homeless the immigrant and the marginalized Today we share his passion to offer tangible help and lasting hope to the worlds neediest people We believe that from the beginning of time God set in motion a loving plan for humanity that is carried out in each of the us through the redemptive work of Jesus Christ We believe the best way to see this plan fulfilled is by extending His love to those who have yet to experience it Through over 1900 churches in the United States and nearly 700 workers in 70 countries we pay forward the love of Jesus to suffering and overlooked people in our communities and throughout the world through a wide variety of developmental and compassionate care projects and initiatives Because the C&MA is a Christ centered global movement we place a high value on employing a diverse multicultural workforce to accomplish His Great Commission Accordingly we will be proactive throughout our hiring process to embrace and cultivate racial and ethnic diversity among our US National Office staff

Requirements

• Four year college degree in related field preferred
• Requires 35 years of event coordinating experience
• Strong written and verbal communication skills
• Ability to manage multiple projects simultaneously

Benefits

Salary range 49000 59000 per year

• Health plan medicaldentalvisionHSALife Insurance403b retirement plan with a percentage of employer matchingRetirement grantLong Term disabilityPaid time off vacationholidayspersonal daysSick time accrues with additional extended illness bank for rollover hoursOther paid leave compassionate care jury duty parental etcEmployee assistance program