Event Coordinator

iT1; Tempe (AZ); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) Plan with employer match

Onsite Fitness Center

Onsite Monthly Massages

Two weeks accrued paid time off

Job summary

iT1 in Tempe, AZ is seeking an Event Coordinator to join the Marketing team. You will manage end-to-end events, from concept through on-site execution, with a focus on logistics, budgeting, vendor coordination, and attendee experience.

The ideal candidate has 2+ years in event planning, a degree in Marketing or Business, strong organizational and communication skills, and the ability to multi-task in a fast-paced environment; occasional travel required.

Qualifications

• 2+ years of experience in event planning, production, or operations.
• Associate’s or Bachelor’s degree in Marketing, Business, or related field.
• Excellent organizational and project management skills with the ability to prioritize deadlines.
• Excellent communication and interpersonal skills.
• Strong time management skills with the ability to multi-task.

Responsibilities

• Support the execution of high-quality internal and customer-facing events from concept to completion.
• Own the operation and logistics of end-to-end event planning, vendor coordination, and onsite execution.
• Plan and execute 25 trade shows where the company exhibits or attends.
• Manage virtual webinars, registrations, sponsorships, booth logistics, and post-event follow-up.
• Collaborate with Sales, Marketing, and leadership to maximize event impact and ROI.
• Track metrics, analyze ROI, and manage event data and budgets.

Skills

Organizational

Communication

Time management

Team player

Flexibility

Travel

Education

Associate's or Bachelor's in Marketing/Business

Tools

CVENT

Monday.com

Canva

Microsoft Office

Job description

iT1, a leading national technology solution provider headquartered in Tempe, AZ, is looking for a skilled and experienced Event Coordinator to join our Marketing team. iT1 has been ranked as one of Arizona’s Best Places to Work for over a decade, running in the Small Business category. This role is an exciting opportunity to continue your career in the IT consulting and managed services world. You will be exposed to many of the top technology offerings in the market and can work with some of the most talented people in the country.

As the Event Coordinator at iT1, you will support the execution of high-quality internal and customer-facing events from concept to completion. This role will focus on the operation and logistics of end-to-end event planning, vendor coordination, and onsite execution to ensure events run smoothly, on time, and within budget. The ideal candidate will have a strong background in event management, thrive in fast-paced environments, and be comfortable managing multiple projects simultaneously.

• Own the planning and execution of 25 Trade Shows where iT1 exhibits and/or attends.
• Own virtual webinars and events from start to finish and reconcile invoices in an accurate and timely manner
• Manage all aspects of event execution, including venue coordination, exhibitor registrations, sponsorship deliverables, booth logistics, shipping, vendor management, and on-site support.
• Manage internal & client facing events from start to finish and reconcile invoices and event debriefs in an accurate and timely manner
• Partner with Sales, Marketing, and Executive Leadership to maximize event impact and business outcomes.
• Conduct post-event analysis, reporting, and ROI measurement to drive continuous improvement.
• Build the registration platform, speaker preparation, event marketing, attendee communications, and post-event follow-up.
• Proactively troubleshoot issues during planning and onsite to ensure flawless execution.
• Track attendee engagement and performance metrics to improve future programs.
• Maintain organized event data including files, contracts, and post-event reports.
• Ensure all eligible events include partners with MDF funding
• Record all event costs for accuracy
• Assist in annual budget planning to forecast following year’s event schedule
• Collaborate with Marketing to improve operational efficiencies and enhance attendee experience.
• Place shipment orders from warehouse inventory in a timely manner
• Assist with warehouse tracking for event inventory
• Research and place orders with SWAG vendor
• Be an asset to the Marketing department as needed and as time permits

JOB QUALIFICATION REQUIREMENTS

• 2+ years of experience in event planning, production, or operations
• Associate’s or Bachelor’s degree in Marketing, Business, or related work experience a plus
• Excellent organizational and project management skills with the ability to prioritize competing deadlines
• Excellent communication and interpersonal skills
• Strong time management skills with the ability to multi-task and prioritize
• Proven ability to work independently while also being a strong team player
• Adaptable to changing circumstances on short notice
• Able to work flexible hours, including evenings and weekends as event schedules require
• Demonstrated project management capabilities and budget management
• Ability to travel once every 4-8 weeks

PREFERRED SKILLS

• Ability to anticipate needs and solve problems quickly under pressure
• Proficient with CVENT, Monday.com, Canva & Microsoft Office Suite
• Strong negotiation skills
• Experience supporting lead generation and demand generation initiatives
• Knowledge of Technology Channel partners and programs a bonus

PHYSICAL DEMANDS MAY INCLUDE

• Ability to stand and walk for extended periods during event setup, execution, and breakdown
• Must be able to lift and carry up to 25 pounds occasionally (e.g., event materials, supplies)
• Comfortable working in a variety of environments, including indoor and outdoor venues
• Ability to bend, stoop, and reach as needed for event setup and logistics
• May require travel up to 15-20% and long hours during peak event periods
• Must be able to use standard office equipment and communicate effectively in person and via digital platforms
• Computer work for up to 8 hours per day
• Speaking (communicating information to clients/coworkers)
• Hearing Requirements (In person speech, telephone, other sounds)
• Near Vision (working with small objects or reading small print)

BENEFITS

• Medical, dental, and vision benefits with highly subsidized premiums
• Two weeks accrued paid time off in your first year, with increasing PTO as tenure increases, and most major holidays off
• 401(k) Plan with employer match
• Onsite Fitness Center
• Onsite Monthly Massages

*iT1 is an equal opportunity employer. Employment decisions are made without regard to race, religion, sexual orientation, gender identity, national origin, disability status, veteran status, or other characteristics protected by law.