Events Coordinator

Cardone Ventures, LLC; Scottsdale (AZ); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401k with company match

Pet Insurance

Gym membership fully paid

Job summary

Cardone Ventures in Scottsdale, AZ is seeking an Event Coordinator to provide administrative support to the Events team across high-volume workshops and live events. The role requires strong organization and a passion for improving processes and event experiences.

On-site at our Scottsdale, AZ office, this position demands managing event logistics, registrations, and collaboration with the Client Concierge team to align attendance and payment status. 2+ years in event management preferred.

Qualifications

• At least 2 years of Event Management experience.
• Degree in Hospitality Management, Public Relations or relevant field is preferred.
• Substantial experience with G-Suite (Slides and Docs).

Responsibilities

• Set up events to plan and execute logistics, ensuring venue readiness.
• Assist with team packet creation and assign duties, F&B details, and location on tracker.
• Move staff travel receipts to Google Drive and coordinate bookings; cover team duties as needed.
• Lead registration and check-in to ensure smooth event day operations.

Skills

Event coordination

Education

Hospitality/Public Relations degree or relevant field

Tools

G-Suite (Slides & Docs)

Job description

Pay or shift range: $65,000 USD to $75,000 USD

The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Compensation:$65,000 to $75,000 annually

On-Site Location:Scottsdale, AZ

Workplace Setting:Fully Onsite.

POSITION SUMMARY

The Event Coordinator will provide administrative support to our Events team as they manage a high volume of events and workshops throughout the year. This individual will be highly organized and attentive to detail, with a willingness to improve processes to make them more efficient as needed.This individual will also meet with the Client Concierge team to ensure alignment with event attendance and payment status. An individual with a passion for events and improving processes will be the ideal candidate for this role.

ABOUT CARDONE VENTURES

Our mission is to help business owners achieve their personal, professional, and goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, accountable, transparent, disciplined, aligned, and results oriented. This company operates nationally and is growing by the day.

SUCCESS LOOKS LIKE

• Event setups (e.g., banners, signage, and step-and-repeats) are completed promptly and according to the plan, ensuring the venue is prepared before attendees arrive.
• Handling small issues or last-minute changes during event setup or execution without disrupting the event's flow.
• Taking ownership of assigned event day taskstask, ensuring that all attendees are welcomed efficiently and have a smooth onboarding experience.

OBJECTIVES

• Event set up Support (assembling step & repeats & popup banners and placing them strategically throughout venue, meals/happy hours)
• Assist with team packet creation: creating packets for events for FL & AZ, assigning team duties, putting F&B details, location, time, etc on tracker
• Assist with moving staff team travel receipts to the Google Drive and follow up regarding bookings
• Provide coverage for team duties as needed
• Support the CEO & President of Cardone Ventures with personal items as needed
• Order Executive food and beverages as needed
• Manage all event supplies and collateral responsible for doing weekly event inventories and monthly event inventories
• Lead for Registration/ check in process to ensure it runs smoothly on Event day

COMPETENCIES

• Ability to navigate a high volume email inbox regarding logistics
• Ability to take detailed notes and determine action items to follow up on
• Possess technical acumen to accurately update Events website
• Can successfully manage Event collateral and keep track of all equipment needed for setup
• Ability to navigate spreadsheets effectively with client information and other key data points
• Possess strong follow up skills to ensure action items from Event meetings are completed
• Ability to set up and run our 10X event app registration equipment
• Can successfully train new hires to run the 10X event app equipment

EDUCATION AND EXPERIENCE

• At least 2 years’ Event Management experience
• Degree in Hospitality Management, Public Relations or relevant field is preferred
• Substantial experience with G-Suite (Slides and Docs)
• Medical, dental, and vision for FT positions and their dependents
• Vacation and sick time policy that increases based on tenure with the company
• Three work from home days per month (4/month during June-August)
• Employee Assistance Program through Guardian
• 401k with Company match (estimated to launch in Q1 2025)
• Pet Insurance through SPOT for your 10X pets!
• Competitive parental leave policy: 100% paid - 8 weeks for primary caregiver, and 4 weeks for secondary caregiver + 1 month remote for both
• Employee wellness initiatives including a 100% paid for gym membership and access to discounts on local meal prep services
• Professional Development through reimbursements for courses/certifications outside of CV, and a 10X Mentorship Program
• Continued Education: we provide team members complete access to our range of educational resources valued at over $250,000 in areas such as Sales, Operations, People, Finance and Marketing
• Uncapped Commission Potential: all of our team members have the opportunity to sell our Products/Services (and are trained on how to do so). We have several examples of non-sales team members earning well over $20,000 in annual commission

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer
• Weekend availability - up to 90%
• Travel requirements - up to 75%
• Ability to stand for long periods and manage physical setup activities during events.

Must be on-site at our Scottsdale, AZ office; this is not a remote role

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

Cardone Ventures uses AI-assisted tools as part of our recruiting process. These tools may be used to support resume screening, candidate outreach, or initial assessments. All hiring decisions are made by our People team and hiring managers. If you have questions about our process please contact us.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.