Executive Assistant

Fox Corporation; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Fox Corporation is seeking an organized Event Manager to support the Ad Sales Engagement & Events team in New York. You will plan bespoke client experiences, manage end-to-end logistics, and coordinate with internal stakeholders to drive sales objectives.

The role requires strong planning, multitasking, and communication skills, with travel and evenings as part of the schedule. Join a fast-paced, high-profile environment.

Qualifications

• Experience in corporate event planning.
• Proven experience managing client-facing events and corporate programs.
• Strong vendor relationships and negotiation skills.
• Demonstrated experience managing budgets and financial processes.
• Exceptional organizational and project management skills.
• Strong communication and stakeholder management skills.
• Ability to work evenings and travel as needed.
• Experience with VIP guests and high-profile clients is a plus.

Responsibilities

• Plan and execute bespoke client events that support sales relationships and business development.
• Manage end-to-end event logistics including venues, vendors, catering, production, transportation, and guest experience.
• Own all event communications and documentation, attendee tracking, travel manifests, and activity selections.
• Oversee development and approval of event communications with internal design teams.
• Develop and manage event budgets from inception through reconciliation.
• Manage vendor relationships, onboarding, contracting, and invoicing.
• Lead internal engagement events such as team gatherings and leadership meetings.
• Provide on-site event management from setup to breakdown.
• Partner with Ad Sales leads and cross-functional teams to align events with business objectives.
• Develop timelines, run-of-show documents, and all event-related communications.
• Troubleshoot issues in real time to ensure high-quality attendee experiences.
• Manage premium/merchandising programs including sourcing and inventory tracking.

Skills

Event planning

Vendor management

Budget management

Stakeholder management

Project coordination

Communication

Travel coordination

On-site event execution

Tools

Coup

Job description

We are seeking a highly organized and proactive Event Manager to support the Ad Sales Engagement & Events team. Reporting to the Director, Ad Sales Engagement & Events, this role is responsible for planning and executing a range of events that support the sales organization, including bespoke client experiences, internal engagement initiatives, and on-site event execution.

The ideal candidate thrives in a fast-paced environment, is detail-oriented, and can manage multiple projects simultaneously while delivering high-quality experiences for both clients and internal stakeholders.

A SNAPSHOT OF YOUR RESPONSIBILITIES

• :Plan and execute bespoke client events that support sales relationships and business development effort
• sManage end-to-end event logistics, including venue sourcing, vendor management, catering, production, transportation, and overall guest experienc
• eOwn all event communications and documentation, including attendee tracking, rooming lists, travel manifests, and activity selections with a high degree of accurac
• yOversee the development and approval of event communications (Save-the-DDates, invitations, RSVP materials) in partnership with internal design team
• sDevelop and manage event budgets from inception through reconciliation, including expense authorizations, real-time tracking, and coordination with Financ
• eManage vendor relationships, including onboarding, contracting, and invoice processing via Coup
• aLead internal engagement events such as team gatherings, leadership meetings, and employee experience
• sProvide on-site event management, ensuring seamless execution from setup through breakdow
• nPartner closely with Ad Sales leads, internal stakeholders, and cross-functional teams to align events with business objective
• sDevelop and maintain timelines, run-of-show documents, and all event-related communication
• sProactively troubleshoot and resolve issues in real time to ensure a high-quality attendee experienc
• eManage premium/merchandising programs, including concept development, sourcing, packaging, shipping, inventory tracking, and recipient managemen
• tMaintain key sales resources, including event calendars, inventory trackers, and client program material
• sCreate and maintain detailed event dossiers for each Ad Sales hospitality progra
• mSupport internal Ad Sales events, including charitable initiatives, team-building activities, and recognition program
• sPartner with team coordinators to ensure timely and accurate reconciliation of all event expense

WHAT YOU WILL NEED

• D:Experience in corporate event planning (media experience preferre
• d)Proven experience managing client-facing events and corporate progra
• msStrong vendor relationships and negotiation skil
• lsDemonstrated experience managing budgets and financial process
• esExceptional organizational and project management skills, with the ability to manage multiple events simultaneous
• lyStrong communication and stakeholder management skil
• lsExperience working with VIPs, C-level executives, and high-profile clien
• tsAbility to remain calm under pressure and problem-solve in real ti
• meHighly detail-oriented with excellent time management and multitasking abiliti
• esAbility to work both independently and collaborative
• lyHigh level of professionalism and strong interpersonal skil
• lsWillingness to work flexible hours, including evenings, and travel as need
• edThis role supports a dynamic event calendar and is not a traditional 9–5 positi
• onAvailability and responsiveness during active events and after-hours are requir
• edEvening and extended hours will be necessary based on event schedul
• esFlexibility and a solutions-oriented mindset are essenti