Event Coordinator

City of Scottsdale; Scottsdale (AZ); On-site; USD 101,942,000 - 114,065,000; Full time

Benefits offered by this job

Paid holidays

Vacation accrual

Sick leave

Medical, Dental, Vision

Life insurance

Tuition reimbursement

ASRS retirement

457 plans

Pet insurance

Bilingual pay

Job summary

The City of Scottsdale is seeking an Event Coordinator within the Tourism and Events Department to manage special event permit applications, coordinate reviews, and communicate requirements to applicants. This role supports event producers, visitors, and internal departments, applying codes and regulations to proposals.

Responsibilities include processing permit applications, administrative approvals, and assisting with Tourism-created events on public property, while collaborating with the

Qualifications

• High School diploma or GED equivalent.
• Two years of experience coordinating special events, activities, and contracts, including one year of customer service experience.

Responsibilities

• Coordinate permit application reviews with internal staff, communicating requirements and decisions to applicants.
• Process special event applications, administrative approvals, permit coordination, and assist with Tourism-created events on public property.
• Participate as a member of the city’s special event review team and communicate with visitors, businesses, event producers, outside agencies, and internal departments.

Skills

Event coordination

Customer service

Education

High School diploma or GED

Job description

This position coordinates permit application reviews with internal staff, communicating requirements and decisions to applicants, applying codes and regulations to proposed requests. Processes special event applications, administrative approvals, permit coordination, and assists with Tourism created events held on public property.

The Event Coordinator operates within the Tourism and Events Department with a primary focus on special event permit applications. The Event Coordinator participates as a member of the city’s special event review team and communicates directly with visitors, businesses, event producers, outside agencies, and internal departments.

Anticipated starting salary for this position may be up to mid-point depending on candidate’s experience and internal equity. The full salary range is listed above and mid-point for this position is $37.72/hour.

Please Note: This recruitment may close earlier than the stated date if a high volume of applications is received.

Be sure to check your email junk/spam folders regularly for possible notifications and/or self-schedule interview invitations from Governmentjobs.

Education and Experience

• A High School diploma or General Educational Development (GED) equivalent.
• Two years of experience in coordinating special events, activities, and contracts to include one year of customer service experience.

Licensing, Certifications and Other Requirements

• Must possess and maintain a valid, unrestricted driver’s license with no major citations within the past 39 months prior to the start date. The Arizona Department of Motor Vehicles requires that out-of-state driver’s licenses must be surrendered within 10 days of relocating to the State of Arizona. Note: Graduated Driver's Licenses are considered restricted.
• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

For more information about Scottsdale, Arizona, visit our About Scottsdale site.

Benefits Highlights:

The City of Scottsdale offers a comprehensive benefits package including:

• 12 Paid Holidays, which includes 1 Floating Holiday
• Vacation Accrual; starts at 10.3 hours/month
• Sick Leave Accrual; 8 hours/month
• Medical (which includes behavioral health coverage), Dental and Vision Benefits
• City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
• Tuition Reimbursement; $2,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 11.98% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide 457
• Pet Insurance
• Bilingual pay compensation
• Employer contribution of$10 per pay period to employee'sPEHP (Post-Employment Health Plan) account

Please visit the Human Resources and Benefits Information page for more information.

Selection Process:

The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state “See Resume” in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.

Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:

• Fingerprinting search of the national FBI Database
• Criminal Background screening
• Drug Screen
• 39-Month Motor Vehicle Department Records Check

The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.

PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis. Depending upon the job classification, education may not be substituted for work experience.

EQUAL EMPLOYMENT OPPORTUNITY:

It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised reasonable accommodations will be made in order for an “otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at [phone]. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at [phone].

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.