Senior Administrative Assistant - Police Training

City of Scottsdale, AZ; United States; Remote; USD 64,000 - 75,000; Full time

Benefits offered by this job

Paid holidays

Vacation/Sick leave

Medical & Dental & Vision

Life Insurance

Tuition reimbursement

ASRS retirement plan

Pet insurance

Bilingual pay

Job summary

The City of Scottsdale seeks a Senior Administrative Assistant to provide advanced administrative and operational support to the Police Department Training Unit. You will coordinate training programs, maintain records, prepare reports, and handle purchasing and budget documentation, while liaising with department staff and outside vendors.

Strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced public safety setting are essential.

Qualifications

• High school diploma or GED required.
• Four years of administrative support experience with customer service/public contact.
• Some college coursework preferred.

Responsibilities

• Coordinates completion of technical and administrative reports, meeting minutes, and other management related reports.
• Prepares accurate annual financial reports using document publishing software. Coordinates printing and distribution of final document.
• Coordinates day-to-day business operations for office including serving as first point of contact for customers by phone and in-person.
• Listens and communicates effectively with internal and external customers.
• Ensures timely documentation and imposed deadlines are met.
• Provides quality customer service in the course of professional duties and responsibilities.
• Operates a computer and utilizes relevant business software applications and applicable databases.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

Multitasking

Customer service

Education

High School diploma or GED

Some college coursework

Tools

Microsoft Office

Document publishing software

Job description

Summary

The Senior Administrative Assistant provides advanced administrative and operational support to the Scottsdale Police Department Training Unit. Responsibilities include coordinating training programs and schedules, maintaining training records and databases, preparing reports and correspondence, processing purchasing and budget documentation, coordinating with department personnel and outside vendors, and supporting the day-to-day operations of the Training Unit. The position requires strong organizational skills, attention to detail, sound judgment, confidentiality, and the ability to manage multiple priorities in a fast-paced public safety environment.

Anticipated starting salary for this position may be up to mid-point depending on candidate’s experience and internal equity. The full salary range is listed above and mid-point for this position is $32.58/hour or $67,766.40/annually.

Department: Support Bureau

Division: Training

Job classification: ADMINISTRATIVE ASSISTANT SR

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Law Enforcement

Please Note:

• Be sure to check your email junk/spam folders regularly for possible notifications and/or self-schedule interview invitations from Governmentjobs.

Examples of duties

Education and Experience

• A High School diploma or General Educational Development (GED) is required.
• Four years in an administrative support position to include customer service / public contact experience.
• Preferred: some college coursework.

Licensing, Certifications and Other Requirements

• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.Other pertinent licenses and/or certifications may be required for some positions depending on department/section assignment.

Qualifications

Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:

• Coordinates completion of technical and administrative reports, meeting minutes, and other management related reports.
• Prepares accurate annual financial reports using document publishing software. Coordinates printing and distribution of final document.
• Coordinates day-to-day business operations for office including serving as first point of contact for customers by phone and in-person.
• Listens and communicates effectively with internal and external customers.
• Ensures timely documentation and imposed deadlinesare met.
• Provides quality customer service in the course of professional duties and responsibilities.
• Operates a computer and utilizes relevant business software applications and applicable databases.

Supplemental information

Benefits Highlights:

• 12 Paid Holidays, which includes 1 Floating Holiday
• Vacation Accrual; starts at 10.3 hours/month
• Sick Leave Accrual; 8 hours/month
• Medical (which includes behavioral health coverage), Dental and Vision Benefits
• City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
• Tuition Reimbursement; $2,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide
• Pet Insurance
• Bilingual pay compensation

Please visit the Human Resources and Benefits Information page for more information.

• Fingerprintingsearch of the national FBI Database
• Criminal Background screening
• Drug Screen
• 36 -Month Motor Vehicle Department Records Check

The timeframe for reapplication with the Police Department varies based on the position and the needs of the organization.

The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.

PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis. Depending upon the job classification, education may not be substituted for work experience.

EQUAL EMPLOYMENT OPPORTUNITY:

It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at [phone]. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at [phone].

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.