Event Coordinator

Hyatt Corporation; Scottsdale (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Discounted & Complimentary Hotel Room

Free employee meals

Free covered parking

Medical Dental and Vision Insurance (F

Retirement savings plan

Excellent training and professional\nd

Tuition/Wellness reimbursement, up to

Employee Stock Purchase plan

Discounts at retailers

Job summary

Hyatt Hotels Corporation seeks an Events Coordinator to support event planning managers and sales managers with daily administrative and event coordination tasks at the Grand Hyatt Scottsdale Resort.

You will prepare and distribute Event Orders, Group Resumes, Banquet Event Orders, and other event documentation; coordinate VIP amenities and guest preferences with internal departments; assist with client communications and site inspections; maintain event files and logistics.

Qualifications

• Passion for delivering exceptional guest and client experiences in a fast-paced environment.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency in Microsoft Office applications and hotel/event management systems.
• Ability to work independently and collaboratively within a team.
• Hospitality, Event Management, Business, or related degree preferred but not mandated; equivalent experience considered.
• Previous hotel, hospitality, catering, or event coordination experience preferred.

Responsibilities

• Supporting Event Planning Managers and Event Sales Managers with daily administrative and event coordination tasks.
• Preparing, updating, and distributing Event Orders, Group Resumes, Banquet Event Orders, and other event documentation.
• Coordinating VIP amenities, special requests, and guest preferences with internal departments.
• Assisting with client communications and follow-up throughout the planning process.
• Maintaining accurate event files, tracking changes, and ensuring information is communicated to operational teams.
• Supporting pre-convention, turnover, and internal planning meetings as required.
• Assisting with rooming lists, reservation reviews, and group-related logistics.
• Partnering with hotel departments to ensure event details are accurately communicated and executed.
• Assisting with site inspections, client visits, and special projects as assigned.
• Performing various administrative and operational duties in support of the Events Department.

Skills

Guest experience

Communication

Organization

Multitasking

MS Office

Education

Hospitality / Event Management / Business degree (preferred)

Tools

Hotel/event management systems

Job description

\"Hyatt is a place of learning – similar to a university. The company offers so many ways for me to learn and grow, both professionally and personally.\"

Connect to the heart of the West and embrace the capturing optimism of the Sonoran Desert at Grand Hyatt Scottsdale Resort. The richly appointed property and sophisticated architectural designs inspired by Frank Lloyd Wright, reflect the romance of the American Southwest. Our magnificently designed property and artistic architectural features amplify dramatic mountain views, inspire connections to water, and reveal enticing botanical interactions. Captivating amenities and six elevated dining experiences, led by celebrity chef Richard Blais, echo the region's variety and rich heritage–beckoning travelers to deeply connect with the illuminating essence of our surroundings.

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleague’s become family. Since 1957, our colleagues have been at the heart of our business and helped Hyatt become one of the world's best and fastest-growing hospitality brands. As we continue to grow, we never lose sight of what’s most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

Opportunities to work around the world with Hyatt Hotels and Resorts

Discounted & Complimentary Hotel Room Nights

Enjoy free employee meals in our employee dining hall

Free covered parking

Medical Dental and Vision Insurance (Full-time colleagues)

Retirement savings plan

Excellent training and professional development

Tuition/Wellness reimbursement, up to $1,000 a year!

Employee Stock Purchase plan

Discounts at various retailers - Apple, AT&T, Verizon, Headspace and many more

Roles and Responsibilities include but are not limited to:

• Supporting Event Planning Managers and Event Sales Managers with daily administrative and event coordination tasks.
• Preparing, updating, and distributing Event Orders, Group Resumes, Banquet Event Orders, and other event documentation.
• Coordinating VIP amenities, special requests, and guest preferences with internal departments.
• Assisting with client communications and follow-up throughout the planning process.
• Maintaining accurate event files, tracking changes, and ensuring information is communicated to operational teams.
• Supporting pre-convention, turnover, and internal planning meetings as required.
• Assisting with rooming lists, reservation reviews, and group-related logistics.
• Partnering with hotel departments to ensure event details are accurately communicated and executed.
• Assisting with site inspections, client visits, and special projects as assigned.
• Performing various administrative and operational duties in support of the Events Department.

Qualifications

Qualifications:

• Passion for delivering exceptional guest and client experiences in a fast-paced environment.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency in Microsoft Office applications and hotel/event management systems.
• Ability to work independently and collaboratively within a team environment.
• Hospitality, Event Management, Business, or related degree preferred but not mandated; equivalent experience considered.
• Previous hotel, hospitality, catering, or event coordination experience preferred.

Our Values:Empathy | Integrity | Respect | Inclusion | Experimentation | Wellbeing

About The Hiring Process

We areexcited thatyou havechosen to express interest in joining Hyatt Hotels and Resorts.We willbe sure to take a look at your application and get back to you within a week of your submission. Thankyou for your patience while we do so.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Proof of eligibility to work in the United States is required, as well as a completed background check.

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