Event Coordinator

North Carolina State University; Raleigh (NC); On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Retirement Programs

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

Job summary

NC State University is seeking an Event Coordinator to organize campus catered events, ensure proper setup, and oversee service delivery.

The role requires strong customer service, excellent communication, and familiarity with Rave! Catering. A high school diploma with office experience is needed, and computer proficiency is essential for data entry and event management.

Qualifications

• High School Diploma or equivalent plus one year of related office experience is required.
• Experience in catering or events is preferred and beneficial.
• Expert knowledge of Rave! Catering is preferred for this role.
• Proficiency with computers and the ability to learn new software is required.

Responsibilities

• Coordinate a variety of campus catered events and ensure proper setup and smooth operation.
• Organize staff, equipment and logistics; manage pre-event data entry in EventMaster.
• Provide professional, friendly customer service and represent RAVE! catering to the University.
• Supervise events and follow up with clients; understand the catering menu and suggest setups and flows.
• Manage events from small breaks to large plated meals, with or without staff support.

Skills

Customer service

Event coordination

Communication

Education

High School Diploma or equivalent with 1 year related office experience

Tools

Rave! Catering

Computers

Job description

Job Posting Information

Posting Number: PG195234SP

Internal Recruitment: No

Working Title: Event Coordinator

Anticipated Hiring Range: $46,877 - $50,215

Work Schedule: 40 hours per week; work hours may vary based on business needs; work schedule may include nights, weekends and holidays. May be required to work some overtime.

Job Location: Raleigh, NC

Department: NC State Dining

About the Department

Campus Enterprises is NC State University's division of retail and hospitality organizations - NC State Dining, NC State Stores, Lonnie Poole Golf Course, NC State Student Centers (Witherspoon and Talley), and the One Card Office. Each department is dedicated to providing service excellence, value and enrichment of the student experience in support of academic success.

NC State Dining provides campus wide food services to students, staff, and faculty on the North Carolina State University Campus. NC State Dining operates 10 cafes, 3 food courts and 6 dining halls, 4 markets, 1 restaurant, vending, a nutritional counseling service, and a catering department. The department employs approximately 1000 temporary and student employees and approximately 190 permanent EHRA and SHRA employees.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

Rave! Catering is seeking a motivated Event Coordinator to join the team! This position is responsible for coordinating a variety of catered events for campus and ensuring that each event is set up properly and running smoothly.

Duties include, but are not limited to:

• Organize all staff, equipment and logistics of events, as well as, the pre-event logistics that include entering data information into the EventMaster software system.
• It is critical to ensure everything that is needed for a particular event is on hand or is ordered in a timely manner to make each occasion successful.
• Professional and friendly customer service is critical for the success of this role and in representing RAVE! catering for the University.
• Supervise the events and follow-up with clients. This position must understand the catering menu and be knowledgeable about menu selections based on the event and setting. It is an expectation for this role to initiate creative ideas for event set up, presentation, and flow.
• Manage and run events that vary from small break services to large plated meals. These events may have no staff to assist or you may be overseeing and supervising many to ensure the success of the event.

If you take pride in your work, enjoy being part of a collaborative team, and thrive in a dynamic environment where professionalism, adaptability, and customer service matter, this is your opportunity to make a meaningful impact in the heart of campus life.

Other Responsibilities

• Model the Division's mission and values, and foster a positive, cohesive workplace and congeniality among co-workers.
• Understand the goals and culture of the organization, and understand how employees' work activities, teamwork, and customer service impact clients. Work with your supervisor and colleagues to understand these goals and the culture.
• Adhere to all University policies, procedures, and regulations, and Division standard operating practices and protocols, including Rave! Catering dress code.
• Due to operational needs of the NC State Dining department, an employee may be assigned to work in any NC State Dining department including, but not limited to special events.
• Perform other duties as assigned to ensure NC State Dining business needs are met.

Qualifications

Minimum Experience/Education: High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications

• Previous catering sales experience in a restaurant, hotel or conference center, or catering organization.
• This position is responsible for initial contact with customers and must have expert knowledge of Rave! Catering.
• Proficient in the use of computers and have the ability to learn new software programs.

Required License or Certification

• Valid Driver's License required. State vehicle furnished to drive to events or other Campus Enterprises locations.
• ServSafe certification or the ability to obtain within 90 days of employment.
• Certification must be maintained as a condition of employment.

Valid NC Driver's License required: Yes

Commercial Driver's License Required?: No

Recruitment Dates and Special Instructions

Job Open Date: 09/25/2026

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 10/01/2026

Special Instructions: Please make sure that the work history listed on your application is identical to the work history listed on your resume and any work experience described in the supplemental questions is listed in the work history. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Position Number: 00110889

Position Type: SHRA

Position Classification Band Title: Administrative Support Specialist

Position Classification Band Level: Advanced

Position Classification Salary Range: $ 34,602 - $ 58,870

Salary Grade Equivalency: GN08

Alternate Option: If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.00

Appointment: 12 Month Recurring

Mandatory Designation - Adverse Weather: Mandatory - Adverse Weather

Mandatory Designation - Emergency Events: Mandatory - Medical Emergencies, Mandatory - Fire/Explosions, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal Emergencies

Time Limited Position: No

Time-Limited Appointment Length (if applicable):

Department Id: 471504 - Dining Catering

EEO Statement

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.