Event Coordinator

FIND Outdoors; Pisgah Forest (NC); On-site; USD 42,000 - 63,000; Full time

Job summary

FIND Outdoors is seeking a Full-Time Event Coordinator in Pisgah Forest, NC to plan, coordinate, and grow events across multiple public land sites. You will support ticketed experiences, educational events, and special programs while ensuring timelines, logistics, and partnerships stay on track.

As part of the team, you will collaborate with executives and site staff, develop event ideas, and manage communications, sponsorships, and evaluation data to improve future events.

Qualifications

• Experience in event planning, program coordination, nonprofit work, education, recreation, hospitality, or related field preferred.
• Preferred: College degree in event management, communications, education, recreation, nonprofit management, or related field.

Responsibilities

• Coordinate the planning and execution of major events and special programs across FIND Outdoors sites.
• Serve as a central point of coordination for events involving multiple staff, departments, sites, vendors, sponsors, volunteers, and partners; managing logistics including equipment, supplies, registration, ticketing, signage, and site needs.
• Maintain event calendars, timelines, checklists, and planning documents to keep events organized and on schedule.
• Work closely with site teams to ensure events are planned appropriately for each location and audience.
• Support the development of new events and identify opportunities to grow and improve existing programs.
• Work with the Chief Executive Officer, Chief Education Officer and Engagement Director to develop and implement new event ideas and experiences.
• Coordinate with Marketing and Communications to ensure event information, promotional materials, and sponsor recognition are completed and delivered on schedule.
• Coordinate with the Engagement Director on fundraising events, sponsorships, and related event commitments. Track grant and sponsorship event deliverables and assist with collecting information, attendance data, and other materials needed for reporting.
• Collect and maintain event attendance, feedback, and other program data to support evaluation and future planning. Lead post-event follow-up and help identify opportunities to improve future events.
• Develop and maintain event planning templates, checklists, procedures, and other tools that support consistency across sites.
• Travel regularly to FIND Outdoors sites and provide hands-on support during events as needed.
• Perform additional related tasks as assigned to support FIND Outdoors' education, events, and organizational goals.

Skills

Independent work

Organizational skills

Communication skills

Problem solving

Stakeholder coordination

Attention to detail

Creative event planning

Adaptability

Initiative

Public interaction

Flexibility schedule

Travel willingness

Education

College degree in event management, communications, education, recreation, nonprofit management, or related field

Job description

About the Opportunity:

Full-Time Event Coordinator

Pisgah Forest, NC

As the Event Coordinator with FIND Outdoors, you will play a key role in planning, coordinating, and growing events across multiple public land sites. This position will support a wide range of events, including large-scale ticketed experiences, educational events, and other special programs. The Event Coordinator will help keep teams, timelines, logistics, partners, and event details moving forward while supporting site staff in delivering successful visitor experiences. This role requires strong organization, communication, creativity, and a genuine excitement for making events happen. This role reports to the Chief Education Officer.

RESPONSIBILITIES:

• Coordinate the planning and execution of major events and special programs across FIND Outdoors sites.
• Serve as a central point of coordination for events involving multiple staff, departments, sites, vendors, sponsors, volunteers, and partners; managing logistics including equipment, supplies, registration, ticketing, signage, and site needs.
• Maintain event calendars, timelines, checklists, and planning documents to keep events organized and on schedule.
• Work closely with site teams to ensure events are planned appropriately for each location and audience.
• Support the development of new events and identify opportunities to grow and improve existing programs.
• Work with the Chief Executive Officer, Chief Education Officer and Engagement Director to develop and implement new event ideas and experiences.
• Coordinate with Marketing and Communications to ensure event information, promotional materials, and sponsor recognition are completed and delivered on schedule.
• Coordinate with the Engagement Director on fundraising events, sponsorships, and related event commitments. Track grant and sponsorship event deliverables and assist with collecting information, attendance data, and other materials needed for reporting.
• Collect and maintain event attendance, feedback, and other program data to support evaluation and future planning. Lead post-event follow-up and help identify opportunities to improve future events.
• Develop and maintain event planning templates, checklists, procedures, and other tools that support consistency across sites.
• Travel regularly to FIND Outdoors sites and provide hands‑on support during events as needed.
• Perform additional related tasks as assigned to support FIND Outdoors' education, events, and organizational goals.

SKILLS & ABILITIES:

• Ability to work independently and as part of a collaborative, multi-site team.
• Strong organizational skills and the ability to manage multiple projects and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Strong problem-solving and critical thinking abilities.
• Ability to coordinate effectively with staff, vendors, sponsors, volunteers, partners, and the public.
• Strong attention to detail and follow-through.
• Creativity and enthusiasm for developing engaging events and visitor experiences.
• Ability to remain flexible and adapt quickly when event plans or circumstances change.
• Ability to identify opportunities for program growth and take initiative in moving ideas forward.
• Professional and friendly interaction with the public, ensuring a positive image for FIND Outdoors.
• Flexibility to work nights, weekends, and varying hours, especially during major events and special programs.
• Physical ability to work outdoors, stand and walk for extended periods, and lift up to 30 pounds.
• Ability and willingness to travel regularly between FIND Outdoors sites.
• Experience with event planning, program coordination, nonprofit work, education, recreation, hospitality, or a related field preferred.
• Preferred: College degree in event management, communications, education, recreation, nonprofit management, or a related field.

FIND Outdoors is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.

Job Type: Full-time