Event Coordinator

FIND Outdoors; Pisgah Forest (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

FIND Outdoors in Pisgah Forest, NC seeks a Full-Time Event Coordinator to plan, coordinate, and grow events across multiple public land sites. The role supports large-ticket experiences, educational events, and special programs, helping keep timelines, logistics, partners, and details moving forward.

You will travel between sites, collaborate with site staff, Marketing, and Partners, and help develop templates and tools for consistent event delivery while engaging the public and expanding

Qualifications

• Experience planning and coordinating events across multiple sites.
• Ability to manage timelines, budgets, and logistics.
• Strong written and verbal communication skills.
• Wamiliarity with nonprofit or education-focused programming is a plus.

Responsibilities

• Coordinate the planning and execution of major events and special programs across FIND Outdoors sites.
• Serve as a central point of coordination for events involving multiple staff, departments, sites, vendors, sponsors, volunteers, and partners; managing logistics including timing, equipment, supplies, registration, ticketing, signage, and site needs.
• Develop and maintain event calendars, timelines, checklists, and planning documents to keep events organized and on schedule.
• Work closely with site teams to ensure events are planned appropriately for each location and audience.
• Support the development of new events and identify opportunities to grow and improve existing programs.
• Work to develop and implement new event ideas and experiences.
• Coordinate with Marketing and Communications to ensure event information, promotional materials, and sponsor recognition are completed and delivered on schedule.
• Track grant and sponsorship event deliverables and assist with collecting information, attendance data, and other materials needed for reporting. Support sponsorship related commitments.
• Collect and maintain event attendance, feedback, and other program data to support evaluation and future planning. Lead post-event follow-up and help identify opportunities to improve future events.
• Develop and maintain event planning templates, checklists, procedures, and other tools that support consistency across sites.
• Support the planning and execution of Explorers Club excursions.
• Travel regularly to FIND Outdoors sites and provide hands-on support during events as needed.
• Perform additional related tasks as assigned to support FIND Outdoors' education, events, and organizational goals.

Skills

Organizational skills

Communication

Event planning

Travel readiness

Team collaboration

Flexibility

Customer service

Problem-solving

Education

College degree in event management or related field

Tools

Event management software

Job description

Full-Time Event Coordinator
Pisgah Forest, NC
As the Event Coordinator with FIND Outdoors, you will play a key role in planning, coordinating, and growing events across multiple public land sites. This position will support a wide range of events, including large-scale ticketed experiences, educational events, and other special programs. The Event Coordinator will help keep teams, timelines, logistics, partners, and event details moving forward while supporting site staff in delivering successful visitor experiences. This role requires strong organization, communication, creativity, and a genuine excitement for making events happen. This role reports to the Chief Education Officer.

RESPONSIBILITIES:

• Coordinate the planning and execution of major events and special programs across FIND Outdoors sites.
• Serve as a central point of coordination for events involving multiple staff, departments, sites, vendors, sponsors, volunteers, and partners; managing logistics including timing, equipment, supplies, registration, ticketing, signage, and site needs.
• Develop and maintain event calendars, timelines, checklists, and planning documents to keep events organized and on schedule.
• Work closely with site teams to ensure events are planned appropriately for each location and audience.
• Support the development of new events and identify opportunities to grow and improve existing programs.
• Work to develop and implement new event ideas and experiences.
• Coordinate with Marketing and Communications to ensure event information, promotional materials, and sponsor recognition are completed and delivered on schedule.
• Track grant and sponsorship event deliverables and assist with collecting information, attendance data, and other materials needed for reporting. Support sponsorship related commitments.
• Collect and maintain event attendance, feedback, and other program data to support evaluation and future planning. Lead post-event follow-up and help identify opportunities to improve future events.
• Develop and maintain event planning templates, checklists, procedures, and other tools that support consistency across sites.
• Support the planning and execution of Explorers Club excursions.
• Travel regularly to FIND Outdoors sites and provide hands-on support during events as needed.
• Perform additional related tasks as assigned to support FIND Outdoors' education, events, and organizational goals.

SKILLS & ABILITIES:

• Ability to work independently and as part of a collaborative, multi-site team.
• Strong organizational skills and the ability to manage multiple projects and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Strong problem-solving and critical thinking abilities.
• Ability to coordinate effectively with staff, vendors, sponsors, volunteers, partners, and the public.
• Strong attention to detail and follow-through.
• Creativity and enthusiasm for developing engaging events and visitor experiences.
• Ability to remain flexible and adapt quickly when event plans or circumstances change.
• Ability to identify opportunities for program growth and take initiative in moving ideas forward.Professional and friendly interaction with the public, ensuring a positive image for FIND Outdoors.
• Flexibility to work nights, weekends, and varying hours, especially during major events and special programs.
• Physical ability to work outdoors, stand and walk for extended periods, and lift up to 30 pounds.
• Ability and willingness to travel regularly between FIND Outdoors sites.
• Experience with event planning, fundraising, program coordination, nonprofit work, education, recreation, hospitality, or a related field required.
• Preferred: College degree in event management, communications, education, recreation, nonprofit management, or a related field.

FIND Outdoors is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.