Event Coordinator

FoodStory Brands; Phoenix (AZ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Quarterly performance bonus

Medical, Dental, Vision

401(k) profit sharing

Vacation, Holidays, Floating Holidays

Company-paid LTD and life insurance

Sick leave

Job summary

FoodStory Brands is seeking a highly organized, proactive Event Coordinator to support planning, coordination, and execution of events that elevate our brands across trade shows, consumer activations, and experiential campaigns.

Reporting to the VP of Marketing, you will help ensure flawless delivery from concept through post-event analysis, balancing multiple events while collaborating with Sales, Marketing, Creative, and Operations teams.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 1-2 years of event coordination or experiential marketing experience.
• Experience supporting large-scale events, trade shows, and activations.
• Vendor coordination exposure is a plus.
• Ability to manage multiple projects in a fast-paced environment.
• Strong organizational and budgeting aptitude.
• Willingness to travel at least monthly as business needs dictate.

Responsibilities

• Support event budget tracking, expenses, invoicing and reconciliation.
• Assist full-cycle event planning, vendor sourcing, logistics, and timelines.
• Coordinate participation in 3-5 trade shows and 15-20 consumer events annually.
• Manage relationships with venues, agencies, contractors, and suppliers.
• Collaborate on event concepts, materials, signage, and branded experiences.
• Support event registrations, attendee communications, and guest experiences.
• Track event performance data and prepare post-event recaps with insights.

Skills

Event coordination

Organizational skills

Time management

Travel readiness

Education

Bachelor's degree in Marketing, Business, Communications, or related field

Tools

Registration systems

Microsoft Excel

PowerPoint

Project management tools

Job description

Incentive Pay: Quarterly performance bonus

Benefits Summary: Medical, Dental, Vision, 401(k) profit sharing, Vacation, Holidays, Floating Holidays, Company-paid LTD and life insurance, and Sick leave

Summary Description

FoodStory Brands is seeking a highly organized, detail-oriented, and proactive Event Coordinator to support the planning, coordination, and execution of events that elevate our portfolio of owned and licensed brands. This role is ideal for an event professional early in their career who thrives in a fast-paced environment and has a passion for delivering exceptional brand experiences through trade shows, consumer activations, experiential marketing events, and industry engagements.

Reporting directly to the VP of Marketing, the Event Coordinator will support all aspects of event planning and execution, helping ensure flawless delivery from concept through post-event analysis. The successful candidate will be a hands-on executor and reliable partner, capable of supporting multiple events simultaneously while collaborating cross-functionally with Sales, Marketing, Creative, Operations, and external partners.

This position will support event execution across trade, retail, and consumer channels while helping strengthen brand awareness, consumer engagement, and business growth through innovative and impactful experiences.

Specific Duties

• Support event budget tracking, expense entry, invoicing, and reconciliation, escalating variances or concerns to the VP of Marketing.
• Support full-cycle event planning and execution, including assisting with vendor sourcing, contract administration, logistics coordination, production timelines, and on-site event support.
• Support participation in 3-5 annual trade shows, including booth setup coordination, staffing schedules, product ordering, shipping logistics, and post-event reporting.
• Coordinate and help execute 15-20 consumer and experiential marketing events annually to support brand awareness and consumer engagement initiatives.
• Coordinate and maintain day-to-day relationships with venues, agencies, contractors, suppliers, and other external partners.
• Assist in developing event timelines, project plans, and communication schedules to ensure seamless execution across stakeholders.
• Collaborate with Marketing, Sales, and Creative teams to support event concepts, promotional materials, signage, and branded experiences.
• Coordinate product sampling, promotional merchandise, giveaways, and event materials to support event objectives.
• Support event registration platforms, attendee communications, and guest experiences where applicable.
• Assist with event logistics including shipping, inventory management, and staffing coordination.
• Help ensure all event deliverables, permits, insurance requirements, and compliance standards are met.
• Track and compile event performance data, including attendance, engagement, lead generation, ROI, and overall effectiveness, for reporting to the VP of Marketing.
• Support development of post-event recaps and presentations with actionable insights and recommendations for future improvements.
• Help identify and research new event opportunities, sponsorships, partnerships, and industry events that align with brand objectives.
• Support maintenance and continuous improvement of standard operating procedures (SOPs) related to event planning, logistics, and execution.
• Support multiple event projects simultaneously while maintaining exceptional attention to detail and meeting deadlines.

Job Qualifications

• Bachelor's degree in Marketing, Business, Communications, or a related field (or equivalent experience).
• 1-2 years of experience in event coordination, experiential marketing, trade show support, or a related field.
• Experience supporting large-scale events, trade shows, and consumer activations from planning through execution.
• Some experience coordinating with vendors; exposure to contract administration is a plus.
• Demonstrated ability to support multiple projects and competing priorities in a fast-paced environment.
• Strong organizational, planning, and time management skills.
• Experience assisting with event budget tracking.
• Ability and willingness to travel at least once per month, with travel frequency varying based on business needs.

Preferred Qualifications

• Exposure to experiential marketing campaigns and consumer-facing events.
• Familiarity with product fulfillment, sampling programs, and event inventory management.
• Experience working with event technology platforms, registration systems, and project management tools.
• Demonstrated success working in a highly collaborative, entrepreneurial environment.
• Proficiency in Microsoft Office Suite, particularly PowerPoint and Excel.
• Strong communication, presentation, and stakeholder management skills.

Communication, Teamwork, and Organization

• Curiosity mindset; seeks dynamic, innovative ways in which to engage with the consumer.
• Provides continual project updates and can work both collaboratively and autonomously.
• Inspires confidence among teammates; stays calm under pressure with a positive outlook.
• Entrepreneurial by nature with a flexible, 'can-do' disposition.
• A belief that no task is beneath you.
• Persuasive communication and interpersonal skills through email, phone, and in-person interactions.
• Creative yet practical thinking, enthusiasm, and strong problem-solving skills with an eagerness to learn.
• Strong attention to detail in own work.
• Flexible in responding to change in goals, timelines, and tactics in response to unexpected factors.
• Ability to support the conceptualization of big ideas and help execute against plans.

Physical Requirements

• Ability to lift and carry up to 25 pounds occasionally.
• Must speak and write English fluently.
• Requires use of hands for typing, handling paperwork, and other office functions such as copying, sorting, and filing.
• Requires long periods of sitting and viewing computer screens.
• Ability to travel by air or car, as needed.
• Phoenix, AZ based.

Hiring Process

Our process may include application review, interviews, assessments, reference checks, and a conditional offer.

Equal Opportunity Employer Statement

The Company is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status.

Accommodation Statement

Applicants needing accommodation during the hiring process may contact human resources @ [e-mail].

Work Authorization

Employment is contingent upon the ability to work lawfully in the United States and completion of employment eligibility verification after hire.

Background Check / Drug Testing

Employment offers may be contingent upon job-related screening, where permitted by law.

At Will Employment

Employment with FoodStory Brands is at-will, meaning either the employee or the company may end the employment relationship at any time, with or without cause or notice, unless otherwise required by applicable law.

This job postings not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. The company reserves the right to modify this description at any time.