Event Coordinator

Children in Conflict; New York (NY); On-site; USD 62,000 - 75,000; Full time

Job summary

Children in Conflict is seeking an Event Coordinator to support pre-event planning and on-site execution in New York. You'll work with philanthropy and events teams to manage guest lists, seating, and donor communications, while coordinating vendors and race-day logistics.

The role also supports CiC's Young Professionals Group, DIY fundraisers, and national race participation, requiring strong multitasking, meticulousness, and calm under pressure.

Qualifications

• 1–3 years of experience in event coordination, administrative support, development operations, or hospitality management; nonprofit event experience is a plus.
• Experience using donor management software or ticketing/event platforms.
• Highly proficient in Excel/Google Sheets (managing large attendee rosters, seating charts, and financial reconciliations).
• Meticulous attention to detail; spot small issues before they escalate (donor names, vendor invoices).
• Demonstrates warmth, poise, and professionalism during events.
• Capable of juggling multiple event timelines without missing deadlines or deliverables.
• Calm under pressure during live events with a practical, roll-up-your-sleeves mindset.

Responsibilities

• Work with event and philanthropy teams to manage guest ticketing, RSVP tracking, seating, and donor registration systems.
• Coordinate vendor contracts, invoices, insurance certificates, and event supplies logistics.
• Assist with pre- and post-event communications with attendees, host committees, and sponsors.
• Provide support for Young Professionals Group; plan networking events and campaigns.
• Manage DIY fundraisers from schools, retail partners, and independent supporters.
• Plan and run CiC presence at national endurance races; serve as main contact for runners/walkers and fundraising support.

Skills

Attention to detail

Interpersonal skills

Multitasking

Team collaboration

Tools

Excel/Google Sheets

Donor management software

Ticketing/Event platforms

Job description

Children in Conflict (CiC) is a U.S.-based nonprofit organization dedicated to supporting children whose lives have been devastated by war. Operating at the intersection of humanitarian service and deep community partnership, CiC and its partners deliver programs that keep children safe, support their mental recovery from the trauma of extreme violence, and get them back into education.

Children in Conflict is the US member of the War Child Alliance, a global network of organizations which provided transformational support to over one million children and carers in 2025, in conflict zones ranging from Gaza to Sudan and Afghanistan.

Alongside program implementation Children in Conflict are world leaders in building the evidence base for psychosocial interventions in war affected communities, developing a care system based on learnings from randomized control trials and producing over 65 papers in peer reviewed journals included the Lancet and Child Psychology. Their high impact models are implemented in over 30 countries by other NGOs, including Save the Children and MSF. This highly scalable model is leveraging significant support from impact focused foundations, following the launch of their $100m acceleration fund at Davos in January 2026.

Children in Conflict, and the War Child Alliance overall, are a rapidly growing part of the humanitarian system, driven by a shared belief that emergency responses should be re framed to focus on the protection of human capital, and re-imagined as the first part of the pathway to recovery for children who suffer psychological harm at levels which can have lifetime impacts unless they are addressed as soon as possible. Armed with the science, with a set of methodologies that can be adopted at scale across the world, CiC aims to help millions of children and transform the humanitarian system in the process.

Learn more about Children in Conflict at www.childreninconflict.org

The Opportunity

The Event Coordinator supports the event production team by assisting with pre-event planning and on-site administrative execution.

• Key Responsibilities:
• Work with the event and philanthropy team to manage guest ticketing, RSVP tracking, seating arrangements, and donor registration systems.
• Coordinate vendor contracts, invoices, insurance certificates, and event supplies logistics.
• Assist with pre- and post-event communications with attendees, host committees, and sponsors.
• Provide support for our Young Professionals Group. Help them plan networking events, social campaigns, and mixers to engage members and potential members.
• Manage "DIY" fundraisers from schools, retail partners, and independent supporters. Make it easy for people to raise money for us.
• Plan and run our presence at national endurance races. Be the main point of contact for our runners and walkers. Give them the tools, tips, and encouragement they need to reach their fundraising goals.

Candidate Profile

Ideal Experience & Background

• 1–3 Years of Experience. Background in event coordination, administrative support, development operations, or hospitality management (non-profit/charity event experience is a major plus).
• Experience using donor management software or ticketing/event platforms.
• Highly proficient in Excel/Google Sheets (managing large attendee rosters, seating charts, and financial reconciliations).
• Meticulous Attention to Detail. Spot the small stuff before it becomes a problem, whether catching a typo in a donor name or tracking down an outstanding vendor invoice.
• Demonstrates warmth, poise, and professionalism during events.
• Capable of juggling multiple event timelines simultaneously without losing track of deadlines or deliverables.
• Calm under pressure during live events, with a practical, "roll-up-your-sleeves" mindset to solve real-time venue or check-in challenges.

Personal Attributes

• Highly Organized - Takes satisfaction in creating clean systems, structured files, and efficient workflows.
• Team Player - Enthusiastic about collaborating across teams (Philanthropy, Music, Communications) to support event goals.
• Passionate about international humanitarian work and protecting children in conflict zones.

Compensation and Benefits

• Children in Conflict offers a competitive compensation package commensurate with experience and within the range of $62,000 – $75,000.