Event Coordinator

Atlas Print Solutions Inc.; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Atlas Print Solutions Inc. is seeking an experienced Event Coordinator in New York City. The role involves coordinating high-profile events and brand activations, ensuring every detail meets clients' expectations.

Responsibilities include collaborating with internal teams, managing logistics, and supporting vendor relationships. This position is critical in shaping client experiences, and candidates should have over 4 years in event coordination or project management.

Join a dynamic team that values creativity and detail-oriented execution.

Qualifications

• 4+ years of experience in event coordination, marketing, PR, or project management.
• Strong client-facing experience with excellent communication skills.
• Exceptional organization and attention to detail.

Responsibilities

• Act as a key support partner to Event Project Managers.
• Coordinate day-of logistics and vendor communication.
• Track budgets, invoices, and vendor costs.

Skills

Event coordination

Client-facing experience

Attention to detail

Communication skills

Project management

Tools

Monday.com

Google Drive

QuickBooks

Microsoft Office Suite

Job description

Atlas Print Solutions, is a full-service print production and design services agency with over 25 years of industry experience. Known for our exceptional customer service and expertise, we work with High-end Luxury Brands, Event Spaces, Major Retail Brands, Creative Agencies and Event Planners to bring their visions to life. Our dedicated in-house creative project managers and innovative solutions team, combined with our advanced production and installation capabilities, guarantee exceptional quality and environmentally sustainable graphic solutions.

The Opportunity

We’re looking for an Event Coordinator who thrives at the intersection of client experience, brand execution, and operational excellence.

This is not a back-office role. You will be a key player in bringing high-profile events and brand activations to life, working closely with clients, creative teams, and vendors to ensure every detail aligns with the brand vision.

You’ll help shape how luxury and retail brands show up in the world—while building the systems and workflows that make seamless execution possible.

What You’ll Do

Client Experience & Event Execution

• Act as a key support partner to Event Project Managers on high-touch, client-facing projects
• Collaborate with clients and internal teams to bring brand visions to life
• Support event planning and execution across multiple markets, ensuring polished, on-brand delivery
• Help coordinate day‑of logistics, vendor communication, and installation support when needed
• Contribute to creating a seamless, elevated client experience from concept through execution

Marketing, Brand & Vendor Collaboration

• Research and source vendors that align with brand aesthetics and experiential goals
• Support RFP processes, vendor outreach, and creative production coordination
• Maintain strong vendor relationships and contribute to building a best‑in‑class partner network
• Assist in capturing and organizing event deliverables (photos, installs, recaps) for client presentations and marketing use

Operations & Project Management

• Own project workflows and ensure accuracy within Monday.com (CRM & project management)
• Maintain clean, organized systems that support scalable event execution
• Manage timelines, task tracking, and cross‑functional communication
• Ensure all project details—from creative specs to install logistics—are accurate and client‑ready

Billing, Reporting & Performance Tracking

• Support billing workflows, documentation, and coordination with accounting
• Track budgets, invoices, and vendor costs with a high level of accuracyAssist in building client recaps and performance reports
• Identify opportunities to improve processes and enhance efficiency as the division grows

Tools You’ll Use

• Monday.com (project management & CRM)
• Google Drive & Google Workspace
• FileMaker
• QuickBooks (in partnership with accounting)
• Microsoft Office Suite

What You Bring

• 4+ years of experience in event coordination, marketing, PR, or project management
• Strong client-facing experience with excellent communication and relationship‑building skills
• A passion for branding, events, and experiential marketing
• Exceptional organization and attention to detail
• Ability to manage multiple projects in a fast‑paced, high‑expectation environment
• Experience with Monday.com or similar tools is a plus

Nice to Have

• Experience working with luxury, retail, or experiential brands
• Exposure to agency environments, events, or brand activations
• Familiarity with vendor sourcing, production, or installation logistics

Why This Role is Exciting

• Work on high-visibility events and brand activations
• Collaborate directly with top-tier clients and creative teams
• Be part of a growing division where you can shape processes and make an impact
• Gain exposure to both the creative and operational sides of experiential marketing