Event Coordinator

Nxt Legaci Gaming; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Nxt Legaci Gaming, located in Times Square, is seeking a Full-Time Events Coordinator to develop and execute community events, in-store programming, and Legaci Expo activations. You will partner with departments to drive engagement, traffic, and growth while managing schedules and vendor coordination.

The role requires strong organizational and communication skills, a flair for creativity, and the ability to work evenings and weekends as needed to support large events and promotions.

Qualifications

• Previous experience in event coordination, community management, hospitality, entertainment, marketing, or related fields preferred.
• Strong organizational, communication, and time-management skills.
• Outgoing personality with the ability to engage customers, guests, vendors, and community partners.
• Ability to manage multiple events, projects, and deadlines simultaneously.
• Strong problem-solving skills and the ability to adapt in a fast-paced environment.

Responsibilities

• Develop and maintain a calendar of weekly, monthly, and seasonal community events.
• Create engaging experiences such as trade nights, pack battles, collector meetups, workshops, creator events, themed celebrations, and product launch activations.
• Identify new event concepts appealing to collectors and gamers.
• Build programming to encourage repeat attendance and store traffic.
• Plan events around major TCG releases, holidays, and milestones.
• Maintain an event calendar 30+ days in advance and obtain management approval.
• Assist in planning and executing Legaci Expo events with vendors and guests.
• Coordinate with departments for staffing, logistics, and promotion.
• Develop relationships with local creators and partners for collaborations.

Skills

Event coordination

Communication

Time management

Multitasking

Customer engagement

Creativity

Leadership

Evening/weekend availability

Tools

Canva

Adobe Creative Suite

Eventbrite

Linktree

Job description

Nxt Legaci Gaming is looking for a creative, outgoing, and highly organized Full-Time Events Coordinator to join our team! Located in the heart of Times Square, we are a destination for trading card games, collectibles, gaming, pop culture, and live entertainment.

We're seeking a motivated individual to develop, coordinate, and execute engaging community events, recurring in-store programming, and special activations, including our signature Legaci Expo events.

The ideal candidate is someone who enjoys bringing people together, building relationships, and creating memorable experiences that drive community engagement, store traffic, and long-term growth.

Key Responsibilities

Community Events & Programming

• Develop and maintain a consistent calendar of weekly, monthly, and seasonal community events.
• Create engaging experiences such as trade nights, pack battles, collector meetups, workshops, creator events, themed celebrations, and product launch activations.
• Identify new event concepts that appeal to collectors, gamers, anime fans, and pop culture communities.
• Build programming that encourages repeat attendance, attracts new customers, and strengthens our existing community.
• Plan events around major TCG releases, gaming trends, holidays, and entertainment milestones.
• Maintain an organized event calendar at least 30 days in advance, submitting new programming for management approval.

Legaci Expo & Special Events

• Assist in planning, coordinating, and executing our signature Legaci Expo events.
• Coordinate with vendors, exhibitors, special guests, content creators, performers, and community partners.
• Help organize meet & greets, panels, workshops, live performances, interactive experiences, and special activations.
• Manage event schedules, vendor placement, guest logistics, and on-site coordination.
• Identify opportunities to expand Legaci Expo attendance, programming, partnerships, and overall guest experience.
• Ensure events are professionally executed from initial planning through setup, operation, and breakdown.

Cross-Department Coordination

• Work closely with the Tournament Organizer to integrate competitive gaming tournaments, learn-to-play sessions, and organized play into broader store programming.
• Coordinate with Retail Sales Associates and Store Management to ensure proper staffing, customer flow, event setup, and smooth daily operations.
• Collaborate with the Inventory Manager to identify merchandise, product launches, and promotional opportunities that complement upcoming events.
• Work directly with the Marketing Department to coordinate event announcements, promotional materials, social media campaigns, and content creation.
• Communicate event schedules, responsibilities, and operational requirements clearly across departments.

Community Outreach & Partnerships

• Develop relationships with local creators, influencers, collectors, gaming communities, universities, clubs, and organizations.
• Identify and pursue potential collaborations with brands, vendors, artists, performers, and entertainment personalities.
• Help recruit vendors and community partners for Legaci Expo and other special events.
• Create opportunities for cross-promotion and community engagement.
• Represent Nxt Legaci Gaming professionally when communicating with external partners and event participants.

Event Planning, Marketing & Performance

• Prepare event proposals outlining concepts, target audiences, budgets, staffing requirements, and expected outcomes.
• Coordinate event listings, registration pages, promotional graphics, and in-store signage.
• Support event photography, videography, and social media content opportunities.
• Track attendance, event expenses, revenue, customer feedback, and overall performance.
• Evaluate successful programming and recommend improvements or opportunities for expansion.
• Ensure all events follow company policies, approved budgets, and operational procedures.

Qualifications

• Previous experience in event coordination, community management, hospitality, entertainment, marketing, or related fields preferred.
• Strong organizational, communication, and time-management skills.
• Outgoing personality with the ability to engage customers, guests, vendors, and community partners.
• Ability to manage multiple events, projects, and deadlines simultaneously.
• Strong problem-solving skills and the ability to adapt in a fast-paced environment.
• Comfortable coordinating with multiple departments and external partners.
• Creative mindset with the initiative to develop and pitch new event concepts.
• Reliable, punctual, professional, and detail-oriented.
• Flexible availability, including evenings, weekends, and major event dates.

Additional Skills (A Plus!)

Candidates with any of the following skills are strongly encouraged to apply:

• Event Production: Experience organizing conventions, expos, pop-up events, meet & greets, workshops, or live entertainment.
• Community Management: Experience building communities through Discord, social media, clubs, or local organizations.
• Talent & Vendor Coordination: Experience booking or coordinating influencers, performers, voice actors, artists, vendors, or special guests.
• Trading Card & Gaming Knowledge: Familiarity with Pokémon, One Piece, Magic: The Gathering, Yu-Gi-Oh!, video games, and other gaming communities.
• Content Creation: Photography, videography, video editing, livestreaming, or social media management.
• Marketing & Design: Experience with Canva, Adobe Creative Suite, Eventbrite, Linktree, or promotional campaigns.
• Partnership Development: Experience securing sponsorships, brand collaborations, or community partnerships.
• Multilingual Abilities: Fluency in additional languages.
• Convention Experience: Experience working with conventions, fan expos, trade shows, or entertainment events.

Additional skills are preferred but not required. We value candidates who demonstrate creativity, leadership, initiative, and a genuine passion for community building.

Position Details

Position: Events Coordinator

Location: Nxt Legaci Gaming - Times Square, New York, NY

Schedule: Full-Time (Approximately 40 hours per week; evening and weekend availability required)

Learn More About Nxt Legaci Gaming

Want to get a better feel for our store, community, and events? Check out our website and social media to explore our programming, special guests, and experiences!

• Website: https://nxtlegacigaming.com
• Instagram: @nxtlegacigaming
• TikTok: Search Nxt Legaci Gaming
• YouTube: Search Nxt Legaci Gaming

We encourage applicants to familiarize themselves with our brand, community events, and Legaci Expo programming before applying.

Join Nxt Legaci Gaming and help us create unforgettable experiences while building one of New York City's most exciting communities for gaming, collectibles, and pop culture!