Event Coordinator

Jobtailor; Madison (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Generous vacation, holidays and sick  

Competitive insurance and retirement

Job summary

University of Wisconsin–Madison is seeking an Event Coordinator within the Department of Radiology to plan and coordinate events that advance our academic and healthcare mission. You will lead planning, scheduling, and execution for a range of activities, bringing people together in meaningful ways.

The role emphasizes organization, creativity, and collaboration, with opportunities to manage digital communications, registrations, surveys, and on-site logistics across campus and online settings.

Qualifications

• At least 1 year of professional experience in event planning.
• Experience providing customer service, administrative support, or similar.
• Bachelor's degree preferred.

Responsibilities

• Assist with planning and creation of promotional materials and resources for events.
• Greet customers/guests, assist with registration, answer questions, and refer complex issues to appropriate entities.
• Monitor and process event‑related transactions, data, and records.
• Schedule logistics and secure resources for all aspects of events, including space, vendors, and staff; coordinate details and resolve operational issues.
• Communicate with customers to determine event details and requirements, evaluate requests, recommend service plans and pricing, and provide status updates.

Skills

Event planning

Customer service

Administrative support

Digital communications

Education

Bachelor's degree

Tools

Event registration software

Job description

Job Summary

Join the Department of Radiology at the University of Wisconsin‑Madison School of Medicine and Public Health as an Event Coordinator and play a key role in supporting a wide range of events that advance a world‑class academic and healthcare mission. In this position, you will lead the planning and coordination of events, bringing people together in meaningful and engaging ways.

The Department of Radiology is dedicated to improving human health through innovation in clinical care, imaging research, and education. As part of our team, you will contribute to an organization that values collaboration, excellence, and service while showcasing the groundbreaking work and achievements of our faculty, staff, and trainees.

This is an exciting opportunity for a highly organized, creative, and detail‑oriented professional who enjoys managing events from concept to execution and making a meaningful impact.

Additional Requirements

• Work may be performed in‑person on campus or remotely off‑site as needed; evening and weekend events may be required.
• Schedule is flexible and will be determined at the time of hire.
• Position requires heavy lifting/moving up to 50 lbs.
• Strong interpersonal and teamwork skills, including effective collaboration, maintaining professional relationships, and working under pressure while meeting tight deadlines.

Key Job Responsibilities

• Assist with planning and creation of promotional materials and resources for events.
• Greet customers/guests, assist with registration, answer questions, and refer complex issues to appropriate entities.
• Monitor and process event‑related transactions, data, and records.
• Schedule logistics and secure resources for all aspects of events, including space, vendors, and staff; coordinate details and resolve operational issues.
• Communicate with customers to determine event details and requirements, evaluate requests, recommend service plans and pricing, and provide status updates.

Required Qualifications

• At least 1 year of professional experience in event planning.
• Experience providing customer service, administrative support, or similar.

Preferred Qualifications

• Experience scheduling and organizing complex event logistics with attention to detail.
• Experience with digital communications, event registration, and survey creation.

Education

Bachelor's Degree preferred.

Benefits

Employees in this position can expect generous vacation, holidays, and sick leave; competitive insurance and savings account options; and retirement benefits.

Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran, and other bases as defined by federal regulations and UW System policies.