Research Administration Coordinator

UWMSN University of Wisconsin Madison; United States; Hybrid; USD 55,000 - 75,000; Full time

Job summary

The University of Wisconsin–Madison is seeking a highly organized Research Program Coordinator to support cancer research, education, and patient care within the Radiation Medicine Physics program. This role coordinates research activities, manages program operations, and supports grant-funded initiatives.

Ideal candidates will build collaborations across leadership and external partners, coordinate scheduling, and assist in developing research protocols while ensuring compliance with

Qualifications

• Experience coordinating projects, programs, events, or administrative operations.
• Strong organizational skills to manage multiple priorities and deadlines.
• Excellent written and verbal communication for diverse stakeholders.
• Proficiency with Word, Excel, PowerPoint, Outlook or equivalent.

Responsibilities

• Serve as a unit liaison among internal and external stakeholder groups and promote program achievements.
• Coordinate daily activities and contracts for one or more research programs.
• Develop policies, procedures, and institutional agreements for the program.
• Monitor program budgets and approve expenditures.
• Plan and implement processes and protocols to support research aims.

Skills

Project coordination

Organizational skills

Communication

MS Office

Education

Bachelor's degree

Tools

Data management tools

Survey tools

Reporting tools

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff Employment Type: Regular Job Profile: Research Program Coordinator

Job Summary: Join a collaborative team advancing innovative cancer research, education, and patient care at the University of Wisconsin School of Medicine and Public Health. The Department of Radiation Medicine is seeking a highly organized and motivated Research Program Coordinator to support research initiatives, faculty recruitment efforts, and strategic departmental programs within the Radiation Medicine Physics program. In this dynamic role, you will serve as a key partner by coordinating research activities, managing program operations, facilitating multidisciplinary collaborations, and supporting grant-funded initiatives. You will help bring people together to advance scientific discovery by coordinating participant engagement, tracking project milestones, maintaining program documentation, and supporting data collection and analysis efforts for informal and formal reporting. You will serve as a central hub for scheduling coordination and logistics, ensuring seamless alignment of meetings, events, travel, and programmatic activities across leadership, stakeholders, and research initiatives including internal and external collaborators. You will support the development of high-impact grant proposals and research protocols, assisting in their development and assembly while ensuring compliance with all applicable regulations while advancing innovative initiatives. This position is not a laboratory-based research role and does not involve conducting bench research or experiments. This position is ideal for someone who enjoys building relationships, managing complex projects, improving processes, and contributing to work that has a meaningful impact on research, education, and the future of cancer care. The successful candidate will bring a high level of responsiveness and rapid engagement, thriving in a fast-paced environment while leveraging strong organizational and communication skills to collaborate across disciplines to support innovative programs and initiatives. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Key Job Responsibilities:

• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives
• Coordinates the daily activities and contracts related to one or more research program(s)
• Develops policies, procedures, and institutional agreements on behalf of the program
• Monitors program budget(s) and approves unit expenditures
• Plans, develops, and implements processes and protocols to support research aims
• Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information

Required Qualifications:

• Demonstrated experience coordinating projects, programs, events, research activities, or administrative operations in a professional setting.
• Strong organizational skills with the ability to manage multiple priorities, maintain detailed records, meet deadlines, and adapt to changing program needs.
• Excellent written and verbal communication skills, with the ability to effectively collaborate with diverse stakeholders and provide exceptional administrative and programmatic support.
• Demonstrated advanced proficiency in office software (e.g., Word, Excel, PowerPoint, Outlook).

Preferred Qualifications:

• Experience supporting research programs, grant-funded projects, academic programs, or clinical operations within a higher education, healthcare, or research environment.
• Experience coordinating recruitment, onboarding, training activities, meetings, or events involving multiple stakeholders and competing priorities.
• Proficiency with data management, reporting, survey administration, or analysis tools, including experience maintaining documentation, tracking project metrics, and supporting compliance-related activities.
• Demonstrated familiarity with emerging AI tools in an office setting including applying them to drive efficiency and process improvements

Education: Bachelors degree preferred.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas.

The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

This position is an ongoing position that will require continuous work eligibility.

If you are selected for this position you must provide proof of work authorization and eligibility to work.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond. UW–Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin–Madison.