Event Coordinator

Easton View Angus; Hamilton, Northern (NJ, KY); Hybrid; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

PTO

401k plan

Job summary

Missouri Star Quilt Company in Hamilton seeks a Retreat Coordinator to oversee registrations, greet guests, and conduct retreat classes. You will assist with event planning, coordinate with caterers, and post events to Eventbrite well before the event date.

The role requires strong customer service, public speaking, and sewing-instruction skills, with flexibility for evenings and weekends during company events; familiarity with MSQC operations and quilting projects is a plus.

Qualifications

• Experience in customer service/hospitality industry is required.
• Comfortable with public speaking and presenting a warm presence.
• Experience teaching sewing is greatly desired.
• Familiar with online platforms to plan, promote, and sell tickets for live events.

Responsibilities

• Assist with registrations for events and retreats; greet guests on arrival.
• Plan, coordinate, and support retreats; work with caterers and during meals.
• Deliver sewing instruction and guide attendees through projects.
• Publish events to Eventbrite at least 90 days before start date.
• Check in guests, answer questions, and resolve issues during events.
• Monitor spaces for cleanliness and manage sewing machines between sessions.

Skills

Customer service

Public speaking

Sewing instruction

Event promotion tools

Interpersonal skills

Team collaboration

Flexible schedule

Surveys/feedback

Tools

Eventbrite

SurveyMonkey

Job description

JOB SUMMARY : The Retreat Coordinator’s principal function is to help oversee the occupancy and service for both Retreat Center locations. As one of the primary contacts for the Retreat Center, this position will complete registrations for upcoming events and classes, finalize arrangements for incoming guests, greet visitors upon arrival, and will conduct retreat classes as needed.

ESSENTIAL FUNCTIONS :

Assist with event planning, retreats, and coordinate with caterers; assist before, during, and after meals with set-up, clean-up, and maintaining a clean and tidy eating/sewing area

Serve as a sewing instructor for company-sponsored retreats; develop quarterly projects; create “step outs” to be used during the instructional class; provide hands-on guidance and support to retreat attendees during class

As part of the event planning, quarterly projects will be determined in advance before publishing events online

Post / publish events and retreats to the Eventbrite system at least 90 days before the event or retreat (with follow-up communication)

Meet arriving guests and welcome them to Hamilton; check in guests, provide directions and assist with questions

Review procedures with attending guests and provide a solution for any problems reported by guests

Send out surveys utilizing Survey Monkey to retreat guests; recap survey results and share with Retreat Manager

Monitor common areas and grounds to ensure a neat and pleasant appearance

Regularly check the sewing machines to ensure they are in good working order at all times

Plan supplies / swag bag contents accordingly to allow adequate time for ordering of any supply needs and review with Retreat Manager in advance

MINIMUM QUALIFICATIONS (Education/Experience) :

Previous experience in customer service/hospitality industry required

Comfortable with public speaking and able to present a warm and engaging presence

Previous instruction skills with experience in sewing is greatly desired

Use of an online platform tool used to plan, promote, and sell tickets for live events is strongly preferred

In-depth knowledge of MSQC operations and quilting industry strongly preferred

Able to work a flexible schedule, including evenings/weekends as needed for Company events

Excellent verbal and written communication skills

Excellent planning and organizational skills; detail oriented

Strong interpersonal skills with the ability to interact effectively at various social levels and across diverse cultures

Strong customer service and service delivery orientation

Able to collaborate with a team as well as work independently

Take initiative, provide solutions, and achieve results

Physical requirements:

This position is 60% sedentary and 40% combined walking and standing; walking involves getting product for giveaways, scavenger hunt activities, etc., from in-town shops, Retreat Center basement, and Warehouse locations

Occasional lifting and carrying up to 20 pounds

Repetitive motion of wrists, hands, and/or fingers while operating a keyboard

Able to navigate stairs occasionally as needed

Full time employees are offered a variety of benefits to include medical/dental/vision, PTO, a 401k plan and more! We take great pride and care with our customers and employees alike.

The Missouri Star Quilt Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.