EVENT COORDINATOR

Bodega Taqueria y Tequila; Chicago (IL); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Bodega Taqueria y Tequila is seeking an Event Coordinator in Chicago to manage and execute various events. This hybrid role involves planning, coordinating logistics, and ensuring outstanding experiences for guests. Candidates should have strong organizational skills and a flexible schedule, as events may occur during evenings and weekends.

Qualifications

• 2+ years of experience in event coordination.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication skills.

Responsibilities

• Coordinate various types of events including corporate and community events.
• Manage on-site logistics and vendor communications.
• Ensure smooth event execution and guest experience.

Skills

Organizational skills

Multitasking

Interpersonal skills

Communication skills

Job description

2 days ago Be among the first 25 applicants

The Event Coordinator is a detail-oriented professional responsible for planning, coordinating, and executing events across the Chicago market. This hybrid role requires managing on-site and off-site event logistics, supporting event activations, and ensuring seamless event execution aligned with business goals. The Coordinator works closely with Sales and Events teams to deliver flawless event experiences.

Key Responsibilities

• Assists with planning and executing a variety of events including corporate functions, community events, and private gatherings
• Identify and pursue new business opportunities through outreach, networking, and client relationship-building
• Coordinate with vendors, venues, and internal teams to ensure all event logistics are executed smoothly
• Manage event timelines, budgets, and detailed run-of-show documents
• Support onsite event execution, including setup, breakdown, and real-time coordination
• Provide exceptional customer service and maintain ongoing communication with clients
• Track expenses, process invoices, and maintain accurate event records
  
  

Essential Duties & Responsibilities

Event Coordination

• Assist with logistical preparations including material gathering, coordinating store operations, and reviewing Banquet Event Orders (BEOs).
• Represent the brand at events by engaging attendees, distributing tickets, and collecting contact information.
  
  

Event Support & Execution

• Manage event set-up and breakdown to ensure smooth operations.
• Communicate with vendors and partners as needed to support event logistics.
• Monitor event flow and guest experience, addressing any issues promptly.
  
  

What Success Looks Like

• Flawless execution of events with strong attendee engagement and positive brand representation.
• Efficient coordination with teams and vendors resulting in smooth event operations.
  
  

Qualifications & Skills

• 2+ years of experience in event coordination or related roles.
• Strong organizational and multitasking skills with great attention to detail.
• Excellent interpersonal and communication skills to engage guests and collaborate with teams.
• Ability to work a flexible schedule including nights, weekends, and holidays.
  
  

Working Conditions

• Hybrid role involving remote work, on-site presence at properties, and off-site event attendance throughout the Chicago market.
• Flexible hours required to accommodate event schedules, including evenings, weekends, and holidays.
  
  

Safety & Other Requirements

• Adherence to all safety rules and immediate reporting of any workplace injuries.
• Clear and professional communication skills in English.
• Ability to present information clearly and respond to inquiries from staff and vendors.
  
  

Physical Requirements

Ability to stand, walk, handle materials, talk and hear during events; visual acuity for event setup; professional and approachable demeanor representing the brand.

E-Verify Participation

Bodega Taqueria Y Tequila participates in E-Verify to confirm employment eligibility.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Other

Job function

• Job function

  Management and Manufacturing

• Industries

  Restaurants

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