Donor Relations & Events Coordinator

Neighborhood Housing Services of Chicago; Chicago (IL); On-site; USD 51,000; Full time

Job summary

A leading non-profit organization in Chicago seeks a Donor Relations & Events Coordinator to enhance donor engagement and manage fundraising events. The ideal candidate will have experience in non-profit communication and event planning, with strong organizational skills and technical proficiency. This full-time position offers a salary of $50,500 per year and requires occasional travel. Join a team dedicated to community support and development.

Qualifications

• 1–3 years of experience in fundraising, donor relations, or event planning.
• Experience with CRM systems preferred.
• Strong written and verbal communication skills.

Responsibilities

• Manage donor engagement and coordinate fundraising events.
• Prepare donor-facing materials and track engagement activities.
• Support full range of grant activities and maintain accurate donor records.

Skills

Communication

Organization

Attention to detail

Collaboration

Time Management

Technical proficiency

Education

High school diploma

Associate’s or bachelor’s degree in nonprofit management, communications, or marketing

Tools

Raiser’s Edge NXT

Microsoft Office

Job description

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Neighborhood Housing Services of Chicago provided pay range

This range is provided by Neighborhood Housing Services of Chicago. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,500.00/hr - $50,500.00/hr

Position Summary

The Donor Relations & Events Coordinator plays a critical role on the Resource Development team by managing donor engagement, coordinating fundraising and stewardship events, and overseeing donor database systems. This position maintains a portfolio of foundation and corporate donors, supports grant writing and tracking, and ensures accurate and timely gift entry and reporting through Raiser's Edge NXT. The Coordinator is also the key liaison to NHS's Metro Board, supporting their fundraising and community engagement activities.

Primary Responsibilities

Donor Relations & Stewardship

• Maintain and enhance relationships with individual, foundation, and corporate donors through regular communication, acknowledgments, and stewardship activities.
• Assist in preparing donor-facing materials including letters, impact reports, and campaign updates.
• Support the execution of donor recognition efforts and personalized outreach.
• Track donor engagement activities in Raiser's Edge NXT.
  
  
  

Events Coordination

• Assist and plan and execute in-person and virtual fundraising and stewardship events, including logistics, vendor coordination, communications, and sponsor/donor cultivation.
• Solicit and track event sponsorships, donations, and in-kind contributions.
• Manage event registrations, guest lists, follow-up communications, and post-event evaluations.
• Provide administrative and planning support for Metro Board-led fundraising events.
  
  
  

Grants & Fundraising Support

• Support full range of grant activities, including writing, submitting, and reporting for foundation and corporate sources.
• Research and identify new grant opportunities aligned with organizational priorities.
• Partner with the finance team to gather data and complete budget components and financial reports for funders.
• Track grant deadlines and deliverables using the CRM system.
  
  
  

Data Management & Reporting

• Maintain accurate donor and gift records in Raiser's Edge NXT, including data entry, donor segmentation, and gift acknowledgment.
• Generate regular fundraising and performance reports, donor lists, and campaign summaries.
• Manage gift processing, matching gifts, recurring donations, and donor acknowledgment letters.
  
  
  

Administrative & Cross-Team Support

• Coordinate logistics for donor meetings, committee meetings, and internal events (e.g. room bookings, meals, AV, materials).
• Attend and document key meetings, including development committee and Metro Board meetings.
• Support the Resource Development team on special projects and organizational priorities as needed.
  
  
  

Qualifications

Education & Experience

• Minimum of a high school diploma required; an associate’s or bachelor’s degree in nonprofit management, communications, marketing, or a related field is preferred.
• 1–3 years of experience in fundraising, donor relations, event planning, or related activities.
• Familiarity with the nonprofit sector and/or community development is a plus.
• Experience with CRM systems, especially Raiser's Edge NXT, is highly desired.
  
  
  

Desired Skills

• Strong written and verbal communication skills with the ability to write and edit donor communications and grants.
• Strong attention to detail, time management, and organizational skills.
• Ability to manage multiple projects and deadlines effectively.
• Collaborative mindset with the ability to work across departments and with volunteers.
• Tech-savvy and quick to learn new systems; proficiency in Microsoft Office and database management required.
• Ability to interpret and report on financial and donor data.
  
  
  

Certificates, Licenses, & Other Requirements

• Valid driver’s license and access to a reliable vehicle for travel.
• Occasional travel required within the City of Chicago, particularly to NHS’ target neighborhoods.
• Some evening and weekend work may be required for events and meetings
  
  
  

Competencies

• Decision Making – Uses sound judgment and considers all facts.
• Innovation – Encourages creative thinking and improvement.
• Integrity – Maintains honesty and confidentiality.
• Teamwork – Collaborates effectively with others.
• Work Standards – Maintains high-quality, accurate work.
• Initiative – Displays motivation and productivity.
• Reliability – Follows through on responsibilities.
• Planning/Organization – Prioritizes and manages tasks effectively.
• Communication – Demonstrates empathy, clarity, and professionalism.
• Resilience – Adapts to change and manages ambiguity.
  
  
  

Performance Measures

• Meets or exceeds goals and deadlines.
• Completes tasks with minimal supervision.
• Works effectively with internal teams and external consultants.
  
  
  

Physical Demands

• Frequent use of hands, sitting, standing, walking, talking, and hearing.
• Occasional lifting of items up to 25 pounds.
• Regular keyboarding and computer work.
• Indoor office environment; moderate noise level.
  
  
  

Commitment to Diversity, Equity, and Inclusion

NHS is dedicated to racial and gender equity, economic inclusion, and creating a safe, diverse workplace. We support continuous learning and personal growth to ensure our staff and community thrive together.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Non-profit Organizations

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