Event Coordinator

bpcs; Charlotte (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

Blueprint is seeking aSite Operations professional to support events, employee engagement, and community initiatives within a fast-paced engineering environment. You will work with site leadership and partners to plan and deliver programs that engage employees and strengthen community connections.

The role focuses on coordinating onsite events, communications, budgeting, and vendor relationships, with collaboration across engineering, HR, finance, and legal teams.

Qualifications

• 5-7 years of experience in event management, program coordination, business operations, marketing, communications, or a related field.
• 5-7 years of experience planning and executing events, programs, meetings, or complex logistical initiatives.
• 5-7 years of experience managing budgets, expenses, vendor relationships, and financial reporting.
• 5-7 years of experience developing communications, promotional campaigns, newsletters, presentations, or engagement initiatives.

Responsibilities

• Plan, coordinate, and execute onsite events, meetings, employee programs, and community engagement initiatives from concept through completion.
• Manage event logistics, including timelines, vendors, facilities, supplies, communications, attendee coordination, and day-of execution.
• Coordinate internal communications, newsletters, event announcements, presentations, and promotional materials to drive awareness and participation.
• Manage event and program budgets, including expense tracking, invoice processing, purchase requests, financial reporting, and budget reconciliation.

Skills

Event management

Budget management

Vendor management

Communications

Project coordination

Cross-functional collaboration

MS Office

Tools

MS Office

Job description

About Blueprint

Blueprint is a technology solutions firm headquartered in Bellevue, Washington, with teams across the United States. We help organizations turn complex challenges into meaningful outcomes by connecting strategy and execution across AI, cloud, data, product development, and emerging technology.

Our culture is built by people who care deeply about doing exceptional work. We set high standards, take ownership, and continually challenge ourselves and one another to be better. We work hard, support each other, and take genuine pride in what we deliver for our clients, partners, and teams.

At Blueprint, you'll work alongside talented people with different experiences, expertise, and perspectives. You'll have opportunities to take on meaningful challenges, expand your skills, and see the impact of what you build.

Bring your perspective. Raise the standard. Build what matters.

In This Role

You will play a key role in supporting site operations, employee engagement, community initiatives, and business rhythm activities within a fast-paced engineering environment. You will work closely with site leadership and cross-functional partners to plan and deliver events, programs, communications, and operational initiatives that create meaningful experiences for employees and strengthen connections with the surrounding community.

Responsibilities

• Plan, coordinate, and execute onsite events, meetings, employee programs, and community engagement initiatives from concept through completion.
• Manage event logistics, including timelines, vendors, facilities, supplies, communications, attendee coordination, and day-of execution.
• Partner with employee resource groups, business leaders, internal teams, universities, nonprofits, community organizations, and external partners to deliver programs and events.
• Coordinate internal communications, newsletters, event announcements, presentations, and promotional materials to drive awareness and participation.
• Manage event and program budgets, including expense tracking, invoice processing, purchase requests, financial reporting, and budget reconciliation.
• Coordinate vendor relationships and contracts, ensuring services are delivered accurately, on time, and within established budgets.
• Support site leadership with business rhythm activities, operational planning, meetings, reporting, and follow-up actions.
• Develop and maintain event calendars, project plans, records, documentation, and operational tracking mechanisms.
• Collaborate across engineering, HR, finance, communications, legal, and other functional groups in a highly matrixed environment.
• Support community outreach and partnership initiatives with local universities, nonprofits, technology communities, and other external organizations.
• Track program and event metrics, engagement levels, participation, budgets, and other success measures to evaluate effectiveness.
• Identify opportunities to improve processes, employee engagement, event experiences, and site operations.
• Research and recommend creative approaches, new event concepts, and innovative solutions that strengthen employee and community engagement.
• Handle confidential information and sensitive business matters with discretion, professionalism, and sound judgment.
• Perform general administrative and operational duties, including maintaining records, preparing reports and correspondence, processing invoices, and organizing documentation.

Qualifications

• 5-7 years of experience in event management, program coordination, business operations, marketing, communications, or a related field.
• 5-7 years of experience planning and executing events, programs, meetings, or complex logistical initiatives.
• 5-7 years of experience managing budgets, expenses, vendor relationships, and financial reporting.
• 5-7 years of experience developing communications, promotional campaigns, newsletters, presentations, or engagement initiatives.
• Strong verbal and written communication skills, with the ability to communicate effectively with employees, leadership, vendors, community partners, and external stakeholders.
• Demonstrated experience coordinating multiple projects, priorities, stakeholders, and deadlines simultaneously.
• Proven ability to work effectively across multiple teams and leadership levels within a matrixed organization.
• Strong organizational, time-management, problem-solving, and project coordination skills.
• Ability to work independently, take initiative, anticipate needs, and drive projects through completion.
• Strong attention to detail and ability to maintain accurate records, financial information, and operational documentation.
• Demonstrated professionalism, discretion, confidentiality, diplomacy, and sound judgment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work onsite at least three days per week.

Preferred Qualifications

Experience working within a large technology company