Event Coordination Associate

Talentoma; Missouri; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma is seeking an entry-level Event Coordination Associate to support online business events within the project management team. The role collaborates with event owners, speakers, attendees, and internal staff to maintain details and reduce missed handoffs.

This contract position is fully remote, with work-from-home in Missouri, United States, and requires a 40-hour weekly commitment. You will use tools like Asana, Google Calendar, and Cvent to organize schedules, communicate updates, and

Qualifications

• High school diploma or equivalent.
• No experience required; related experience supporting events, online meetings, or project administration is preferred.
• Familiarity with event checklists, speaker preparation, attendee communications, and the sequence of activities needed to support an online business event.
• Ability to learn task tracking, calendar coordination, and virtual event systems while following established instructions and checking work before sharing updates.
• Clear written and verbal communication for confirming details, answering routine questions, and explaining next steps to speakers, attendees, and internal colleagues.
• Authorization to work in the United States.
• Fully remote work focused on desk-based event coordination without travel or physical event setup duties.
• Structured onboarding and training on the named systems, with guided practice using event checklists and coordination workflows.
• Regular check-ins with the team lead to review priorities, discuss questions, and receive practical feedback.

Responsibilities

• Receive event requests through email and a shared task queue, acknowledge receipt, and identify the event owner, purpose, audience, and requested timing.
• Check request details against the event checklist, clarify missing information with the requester, and record confirmed requirements before coordination begins.
• Organize task owners, deadlines, dependencies, and progress updates using a Project management tool such as Asana, keeping each event plan current.
• Coordinate speaker availability, preparation sessions, and event invitations through a Scheduling and calendar tool such as Google Calendar, checking conflicting commitments before confirmation.
• Maintain attendee information and session details through a virtual event platform such as Cvent, checking entries against approved event requirements before publication.
• Send approved joining instructions and reminders, answer routine attendee questions, and refer requests outside established guidance to the event coordination team lead.
• Follow up with speakers and task owners on outstanding preparations, confirm presentation readiness, and flag missing inputs early enough for the lead to respond.
• Provide remote administrative support during online sessions by monitoring attendee messages, directing joining questions, and notifying the event owner about access difficulties.
• Track changes and unresolved issues through completion, escalate timing conflicts to the team lead, and confirm that assigned follow-up actions have owners.
• Close completed events with attendance summaries and outstanding actions; quality is judged by accuracy, turnaround, complete notes, and consistent follow-up through closure.

Skills

Communication skills

Organization

Time management

Remote work readiness

Attention to detail

Education

High School Diploma or equivalent

Tools

Asana

Google Calendar

Cvent

Job description

Monthly Pay: $3,721 - $5,558 USD per month

Summary:

An event request arrives, becomes a coordinated plan, reaches attendees, and closes with clear notes on what worked. This entry-level associate supports online business events within the project management team, guided by an event coordination team lead. The role works with event owners, speakers, presenters, and attendees to keep details aligned and reduce missed handoffs. This contract position is fully remote, with work from home in Missouri, United States, and all duties performed at a desk. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Receive event requests through email and a shared task queue, acknowledge receipt, and identify the event owner, purpose, audience, and requested timing.
• Check request details against the event checklist, clarify missing information with the requester, and record confirmed requirements before coordination begins.
• Organize task owners, deadlines, dependencies, and progress updates using a Project management tool such as Asana, keeping each event plan current.
• Coordinate speaker availability, preparation sessions, and event invitations through a Scheduling and calendar tool such as Google Calendar, checking conflicting commitments before confirmation.
• Maintain attendee information and session details through a virtual event platform such as Cvent, checking entries against approved event requirements before publication.
• Send approved joining instructions and reminders, answer routine attendee questions, and refer requests outside established guidance to the event coordination team lead.
• Follow up with speakers and task owners on outstanding preparations, confirm presentation readiness, and flag missing inputs early enough for the lead to respond.
• Provide remote administrative support during online sessions by monitoring attendee messages, directing joining questions, and notifying the event owner about access difficulties.
• Track changes and unresolved issues through completion, **escalate timing conflicts to the team lead**, and confirm that assigned follow-up actions have owners.
• Close completed events with attendance summaries and outstanding actions; quality is judged by accuracy, turnaround, complete notes, and consistent follow-up through closure.

Qualifications:

• High school diploma or equivalent.
• No experience required; related experience supporting events, online meetings, or project administration is preferred, including experience gained through school or volunteer activities.
• Familiarity with event checklists, speaker preparation, attendee communications, and the sequence of activities needed to support an online business event.
• Ability to learn task tracking, calendar coordination, and virtual event systems while following established instructions and checking work before sharing updates.
• Clear written and verbal communication for confirming details, answering routine questions, and explaining next steps to speakers, attendees, and internal colleagues.
• Careful handling of attendee information, with sound judgment about sharing event details only with the appropriate participants and team members.
• A reliable computer, high-speed internet, and a quiet private workspace suitable for desk-based coordination and online event support.
• Availability for the 40-hour weekly commitment and agreed working days and shift times, including assigned online event support periods.
• Authorization to work in the United States.
• Fully remote work focused on desk-based event coordination without travel or physical event setup duties.
• Structured onboarding and training on the named systems, with guided practice using event checklists and coordination workflows.
• Regular check-ins with the team lead to review priorities, discuss questions, and receive practical feedback.
• Opportunities to build event coordination, speaker communication, deadline tracking, and online session support skills through everyday assignments.
• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.