Event Associate, HQ Events & Experiences

Standtogether; Arlington (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

6% 401(k) match with immediate vesting

Comprehensive health and dental plans

Wellness and mental health support via

Peloton and Talkspace

Job summary

Stand Together in Arlington, VA at Ballston Exchange seeks an Event Associate, HQ Events & Experiences to lead planning and execution of high-quality meetings, events, and experiences at our headquarters.

You will partner with internal teams across the Stand Together community to understand objectives, translate goals into thoughtful event experiences, and coordinate people, spaces, technology, hospitality, and other capabilities needed to bring each event to life.

Qualifications

• 3+ years of experience in corporate event planning, hospitality, meetings and events, or a related field.
• Demonstrated ability to manage multiple events, stakeholders, timelines, and competing priorities in a fast-paced environment.
• Strong project management and organizational skills with exceptional attention to detail and follow-through.
• Consultative, service-oriented approach with the ability to understand stakeholder objectives and recommend solutions that create an exceptional experience.
• Experience coordinating event logistics including meeting spaces, catering or hospitality, audiovisual technology, production, and on-site execution.
• Strong judgment and problem-solving skills, including the ability to anticipate challenges and adapt quickly when circumstances change.
• Exceptional written and verbal communication skills and the ability to build trusted relationships with partners at all levels of an organization.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and experience with event-management, scheduling, or space-management platforms.
• A collaborative and entrepreneurial mindset with a desire to continually improve how events are planned and delivered.
• Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect.

Responsibilities

• Lead the end-to-end planning and coordination of corporate meetings, events, and experiences hosted at StandTogether’s headquarters.
• Serve as a consultative partner to internal business partners, conducting discovery conversations to understand event objectives, audience needs, desired outcomes, and experience expectations.
• Develop event plans that translate business objectives into thoughtful experiences, including space selection, room configurations, agendas, hospitality, technology, and other logistical requirements.
• Manage multiple events simultaneously, maintaining detailed timelines, event specifications, schedules, and communications from initial planning through execution.
• Partner closely with internal capabilities, including Events, IT, AV, Facilities, Security, Hospitality, and other teams, to ensure seamless coordination and execution.
• Coordinate technology and audiovisual requirements, collaborating with technical partners to ensure presentations, virtual participation, production needs, and other event technology are successfully delivered.
• Recommend and assign appropriate headquarters spaces based on event goals, attendance, room configuration, technology requirements, and availability while stewarding space effectively.
• Serve as an on-site event lead, anticipating needs, troubleshooting challenges, and making real-time decisions to deliver an exceptional experience for hosts and attendees.
• Proactively identify risks, dependencies, and opportunities to improve an event before they affect the attendee experience.
• Navigate last-minute changes with sound judgment, composure, and clear communication across stakeholders.
• Maintain accurate event information within scheduling and event-management systems and ensure relevant partners have the information needed to execute successfully.
• Apply organizational guidance related to building operations, space usage, capacity, accessibility, safety, and event protocols.
• Gather feedback from business partners and attendees and use those insights to continually improve events, processes, and the overall HQ experience.
• Identify opportunities to innovate and improve how Stand Together plans and delivers events, sharing knowledge and contributing to the continued development of the HQ Events & Experiences capability.

Skills

Event planning

Project management

Communication

Hospitality

Microsoft Office

Stakeholder management

Tools

Event management software

Scheduling platforms

Job description

Stand Together is a philanthropic community that helps America’s boldest changemakers tackle the root causes of our country’sbiggest problems, from education to the economy, broken communities, and toxic division, among dozens of other pressing issues. We provide our partners with access to resources including funding, thought leadership, a network of peers, and a playbook for applying proven principles to transform lives and society.

As an Event Associate, HQ Events & Experiences, you willownthe planning and execution of high-quality meetings, events, and experiences at StandTogether’sBallston Exchange headquarters. You will partner closely with internal teams across the Stand Together community to understand theirobjectives, translate those goals into thoughtful event experiences, and coordinate the people, spaces, technology, hospitality, and other capabilities needed to bring each event to life.

Frominitialdiscovery through event execution and follow-up, you will serve as a trusted event partner—anticipatingneeds, navigating changing priorities, and helping internal business partners create experiences that foster connection, collaboration, and meaningful progress toward StandTogether’svision. This approach reflects StandTogether’semphasis on empowering people, creating value for others, and enabling bottom-up contributions toward a shared vision.

Responsibilities

• Leadthe end-to-end planning and coordination of corporate meetings, events, and experiences hosted at StandTogether’sheadquarters.
• Serve as a consultative partner to internal business partners, conducting discovery conversations to understand eventobjectives, audience needs, desired outcomes, and experience expectations.
• Develop event plans that translate businessobjectivesinto thoughtful experiences, including space selection, room configurations, agendas, hospitality, technology, and other logistical requirements.
• Manage multiple events simultaneously, maintainingdetailed timelines, event specifications, schedules, and communications frominitialplanning through execution.
• Partner closely with internal capabilities, including Events, IT, AV, Facilities, Security, Hospitality, and other teams, to ensure seamless coordination and execution.
• Coordinate technology and audiovisual requirements, collaborating with technical partners to ensure presentations, virtual participation, production needs, and other event technology are successfully delivered.
• Recommend and assignappropriate headquartersspaces based on event goals, attendance, room configuration, technology requirements, and availability while stewarding space effectively.
• Serve as an on-site event lead, anticipatingneeds, troubleshooting challenges, and making real-time decisions to deliver an exceptional experience for hosts and attendees.
• Proactivelyidentifyrisks, dependencies, and opportunities to improve an event before they affect theattendeeexperience.
• Navigate last-minute changes with sound judgment, composure, and clear communication across stakeholders.
• Maintainaccurateevent information within scheduling and event-management systems and ensure relevant partners have the information needed toexecute successfully.
• Apply organizational guidance related to building operations, space usage, capacity, accessibility, safety, and event protocols.
• Gather feedback from business partners and attendees and use those insights to continually improve events, processes, and the overall HQ experience.
• Identifyopportunities to innovate and improve how Stand Together plans and delivers events, sharing knowledge and contributing to the continued development of the HQ Events & Experiences capability.

Qualifications

• 3+ years of experience in corporate event planning, hospitality, meetings and events, or a related field, with experience coordinating events frominitialconcept through execution.
• Demonstrated ability to manage multiple events, stakeholders, timelines, and competing priorities in a fast-paced environment.
• Strong project management and organizational skills, with exceptional attention to detail and follow-through.
• A consultative, service-oriented approach with the ability to understand stakeholderobjectivesand recommend solutions that create an exceptional experience.
• Experience coordinating eventlogisticsincluding meeting spaces, room configurations, catering or hospitality, audiovisual technology, production, and on-site execution.
• Strong judgment and problem-solving skills, including the ability toanticipatechallenges and adapt quickly when circumstances change.
• Exceptional written and verbal communication skills and the ability to build trusted relationships with partners at all levels of an organization.
• Proficiencywith Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and experience with event-management, scheduling, or space-management platforms.
• A collaborative and entrepreneurial mindset with a desire to continually improve how events are planned and delivered.
• Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect.

This role is based at our Ballston Exchange headquarters and requires regular in-office presence to support the planning and execution of events. Because events may occasionally occur outside standard business hours, flexibility to support early-morning, evening, or other after-hours programs as needed isrequired. Regular interaction with internal business partners and cross-functional teams is essential to delivering seamless, high-quality event experiences.

Benefits

• Competit ive benefits: Enjoy a 6% 401(k) match with immediate vesting, flexible time off, comprehensive health and dental plans, plus wellness and mental health support through Peloton and Talkspace.
• A meaningful career: Join a passionate community of over 1,400 employees dedicated to improving lives and driving innovative solutions to complex social challenges.
• Commitment to growth: Thrive in a non-hierarchical environment that empowers employees to discover, develop and apply their unique talents.

Our Values

Working for an organization within the Stand Together philanthropic community is different from many other places. The culture is deeply rooted in Principle Based Management® (PBM®), a framework guided by the principles that drive human progress, such as dignity, openness, and bottom-up empowerment. PBM® empowers employees to be entrepreneurial, to innovate, and to continually drive transformation.

We believe diversity fuels creativity, broadens knowledge, and helps drive success. That is why we’re proud to be an Equal Opportunity Employer and strive to treat all employees and applicants with honesty, dignity, and respect.