Event and Project Coordinator

CalPERS; Sacramento (CA); Hybrid; USD 72,000 - 91,000; Full time

Job summary

CalPERS is seeking an Event and Project Coordinator in Sacramento County to lead planning and coordination of educational events and support member education initiatives that help members make informed retirement decisions.

You will coordinate events from start to finish, work with management and external stakeholders, and drive marketing and communications efforts to promote CalPERS programs.

Qualifications

• Are you a highly organized, creative problem-solver who thrives in a collaborative environment?
• Lead the planning and coordination of educational events and support member education initiatives.
• Coordinate events from start to finish to ensure successful execution and outcomes.

Responsibilities

• Independently coordinate events from start to finish to ensure smooth execution.
• Collaborate with management, internal teams, external stakeholders, and cross-divisional partners.
• Develop project plans, track milestones, analyze performance metrics, and implement improvements.

Skills

Event planning

Project coordination

Stakeholder communication

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Position Details

Job Code #

JC-526619

Position #(s)

275-101-5393-041

Working Title

Event and Project Coordinator

Classification

ANALYST II

$6,031.00 - $7,547.00 A

# of Positions

1

Work Location

Sacramento County

Telework

Hybrid

Job Type

Permanent, Full Time

Department Information

The California Public Employees’ Retirement System (CalPERS) is the nation’s largest public pension fund, providing retirement and health benefits to public employees, retirees, and their families. Headquartered in downtown Sacramento, we are a destination employer with an international reputation for leadership and innovation. At CalPERS, we’re committed to people – the people we serve, our team members, and the larger community around us. CalPERS is situated near the Napa Valley, San Francisco, Lake Tahoe, and other desirable destinations, and we offer competitive benefit packages, compensation, and opportunities for advancement.

If you are interested in becoming part of a diverse and inclusive workforce where talent, experience, and expertise are valued, CalPERS invites you to apply for this employment opportunity. To find out more about our Diversity, Equity, and Inclusion efforts, visit our website !

To take a look at CalPERS as a destination employer, view this YouTube video .

Job Description And Duties

Anticipated Interview Dates: We anticipate holding virtual interviews beginning the week of September 14, 2026. We look forward to meeting you!

Are you a highly organized, creative problem-solver who thrives in a collaborative environment? The California Public Employees’ Retirement System (CalPERS) is seeking an Event and Project Coordinator to lead the planning and coordination of our educational events and support impactful member education initiatives that help members make informed retirement decisions.

In this role, you will independently coordinate events from start to finish to ensure every event runs smoothly and successfully. You’ll work closely with management, internal teams, external stakeholders, and cross-divisional partners to bring educational events to life, while helping promote CalPERS member education programs and services through effective marketing and communication efforts.

You’ll also play a key role in project coordination and continuous improvement efforts that support the Member Education program and broader organizational goals. From developing project plans and tracking milestones, analyzing performance metrics and recommending improvements, your work will directly contribute to the success of CalPERS educational services.

If you’re ready to make an impact help deliver meaningful educational experiences to CalPERS members, we encourage you to apply!

Telework Information

This position is eligible for a hybrid work schedule, with up to two days of remote work and three days or more onsite, per week.

Sponsorship

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship. CalPERS does not participate in E-Verify for employment authorization purposes.

Effective July 1, 2025, The California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.

You will find additional information about the job in the Duty Statement.

Special Requirements

Statement of Qualifications

Please provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Applications received without an SOQ or those that do not respond to the specific questions below will not be considered.

The SOQ must be typed, titled “Statement of Qualifications,” and each response must be numbered and list all relevant experience, education, and training, including places of employment, dates, and duties performed. The SOQ must not exceed two pages in length.

• Describe your experience planning, coordinating, and executing onsite and/or virtual events. Provide specific examples including the types of events, event sizes, your role and responsibilities, and event outcome.
• Describe your experience coordinating projects from planning through completion. Include specific examples that detail the tools, resources, and processes you used to ensure successful execution.
• Describe your approach to maintaining clear, timely, and effective communication throughout the event and project coordination process. Include specific examples demonstrating how you collaborate with stakeholders, manage expectations, and communicate project progress or changes.

Minimum Qualifications

All experience and education relating to the Minimum Qualifications (MQs) listed on the Classification Specification should be included in your application package to clearly demonstrate how you meet the MQs for this position. If you are using education to meet MQs, please include your transcripts with your application package. If you have a degree from outside of the United States, you must submit an evaluation of this degree to determine the US equivalency. If you need an evaluation, you can visit the National Association of Credential Evaluation Services (NACES) website to find organizations that provide these services. The Classification Specification is located on this Job Posting under "Minimum Requirements."

Please Note: You may need to pass an examination to establish list eligibility prior to a final offer of employment. To find and take an exam, visit CalHR’s CalCareers website .

Final Filing Date: 8/19/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applicants will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).