Event and Marketing Coordinator

IntegriChain; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

IntegriChain is seeking an Event and Marketing Coordinator to effectively manage event logistics and marketing operations. This role is essential in executing field events and analyzing performance, requiring a detail-oriented individual with proven experience in event coordination. Ideal candidates bring expertise from the pharmaceutical or healthcare industries and enjoy working in a collaborative marketing team.

Benefits

Excellent and affordable medical benefits

Flexible Paid Time Off

Robust Learning & Development opportunities

Qualifications

• 3+ years of event coordination and marketing operations experience required.
• Prior experience in an Event Coordinator or Marketing Operations role in pharmaceutical or life sciences preferred.
• Ability to manage multiple projects and meet tight deadlines.

Responsibilities

• Manage logistical execution of field events and conferences.
• Track projects to measure effectiveness; prepare status reports for stakeholders.
• Coordinate end-to-end logistics for field events, trade shows, summits, and conferences.

Skills

Event Coordination

Marketing Operations

Project Management

Analytical Skills

Communication

Education

Bachelor’s degree in marketing, communications, business, or related field

Job description

Job Description

Your mission at IntegriChain:

IntegriChain, the life sciences industry’s most trusted partner for commercialization and Net Revenue Optimization, is seeking a highly organized and detail-oriented Event and Marketing Coordinator to support both in-person and digital events and ongoing marketing operations.

This role is a critical contributor to the Marketing team, managing the logistical execution of field events and conferences, and performance analytics. The ideal candidate brings deep hands-on experience managing Marketing Coordinator operations and event logistics, preferably within a pharmaceutical or healthcare environment.

We’re looking for someone who thrives in a fast-paced environment, is highly process-driven, and enjoys owning end-to-end execution for live events. This is an exciting opportunity to work in a collaborative marketing team and help drive revenue growth through precise and impactful marketing operations.

What this role entails:

Operations and Analytics

• Tracks projects to measure effectiveness and prepares status reports for stakeholders. Own project management tools, documentation, event calendar, and process used for coordinating webinars, industry shows, and virtual events.
• Develop scorecards and other artifacts to keep the broader organization informed and engaged.
• Use Salesforce dashboards and other analytics tools to track event ROI, campaign performance, and lead progression.
• Generate weekly and monthly marketing operations reports to share with internal stakeholders.
• Identify trends and opportunities for optimization across physical and digital events.

Event Management & Planning

• Coordinate end-to-end logistics for field events, trade shows, summits, and conferences—including venue research, vendor coordination, shipping, staffing, and booth, or meeting room/suite logistics.
• Manage event registration, materials preparation, onsite setup and teardown, onsite event logistics (coordinating hotel/location staff or delivering directly), and post-event reporting.
• Work cross-functionally with Sales, Product, Industry Solutions, and Consulting/Advisory to ensure alignment and execution at all in-person engagements.
• Track event budgets, timelines, and deliverables with a strong attention to detail.
• Coordinate with Sales and Consulting/Advisory on customer events (e.g, dinners, happy hour, etc) at the event.
• Manage multiple workstreams in our annual Access Insights conference, such as registration, speaker management, event logistics, sponsor management, content, and more. This is a highly visible, critical event where transparency to the rest of the organization and leadership is vital.
• Other responsibilities as assigned by the Marketing Leadership Team

Qualifications:
Qualifications

What success looks like in this role:

Seamless In-Person Event Execution:

• All field events, trade shows, and summits are executed on time and within budget with minimal oversight.
• Booth logistics, meeting and customer dinner coordination, shipping, vendor coordination, and onsite support are proactively managed and documented.
• Post-event reporting—including lead capture, campaign follow-up, and ROI analysis—is completed promptly.

Actionable Performance Reporting:

• Salesforce and other analytics reports are updated consistently to reflect campaign performance, lead status, and event ROI.
• Stakeholders have access to clear, consistent data that supports ongoing marketing optimization.
• Marketing leadership receives regular reporting and insights that help drive decisions.

**Trusted Team Contributor & Operational Process Owner: **

• The Marketing, Sales, Solutions, and Consulting/Advisory teams sees you as a reliable executional partner who brings order, detail, and follow-through to every initiative.
• The Director of Marketing views you as a strategic right-hand contributor capable of taking full ownership of operational and event-related tasks.
• You proactively flag inefficiencies, suggest process improvements, and take initiative to streamline event execution.

What you’ll bring to the table:

• 3+ years of event coordination and marketing operations experience required, with a focus on event planning and operations.
• Prior experience in an Event Coordinator or Marketing Operations role, ideally in the pharmaceutical or life sciences sector preferred.
• Demonstrated ability to manage multiple projects simultaneously and meet tight deadlines with minimal supervision.
• Excellent written and verbal communication skills and strong cross-functional collaboration abilities.
• Bachelor’s degree in marketing, communications, business, or related field.
• Philadelphia-area residency is highly preferred; ability to travel for in-person events as needed.

#LI-MS1

Additional Information

What does IntegriChain have to offer?

• Mission driven: Work with the purpose of helping to improve patients' lives!
• Excellent and affordable medical benefits + non-medical perks including Flexible Paid Time Off and much more!
• Robust Learning & Development opportunities including over 700+ development courses free to all employees

IntegriChain is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to race, color, religion, national origin, ethnicity, age, sex, marital status, physical or mental disability, gender identity, sexual orientation, veteran or military status, or any other category protected under the law. IntegriChain is an equal opportunity employer; committed to creating a community of inclusion, and an environment free from discrimination, harassment, and retaliation.

_ Our policy on visa sponsorship for US based positions:_ Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by IntegriChain.