Event & Administrative Coordinator

RadNet, Inc.; Palm Springs (CA); On-site; USD 30,307 - 35,817; Full time

Job summary

RadNet, Inc. is seeking an organized administrative assistant to support multiple departments in a fast-paced office environment. The role focuses on calendar management, travel arrangements, meeting logistics, and document preparation.

You will also handle invoicing, budget reconciliation, special projects, and vendor contracts, ensuring timely completion with high attention to detail. The ideal candidate has 2–3 years of admin experience, excellent Microsoft Office skills, and the ability to

Qualifications

• 2–3 years administrative assistant experience required.
• Ability to build long-standing professional relationships.
• Expert at managing email and conducting online research and presenting in an organized fashion.
• Advanced skills in Microsoft Office products (Outlook, Word, Excel, PowerPoint) and familiarity with payroll/HR systems and SharePoint.
• Ability to reprioritize quickly in a changing environment.
• Discretion and confidentiality are essential.
• Strong follow-up skills and ability to work independently and as part of a team.

Responsibilities

• Manage calendars and organize time with discretion.
• Arrange meetings and conference calls, book rooms, set up AV or online tools, and arrange meals as needed.
• Coordinate meeting logistics and ensure timely execution.
• Create systems to track priority issues and deadlines via email and other processes.
• Follow up on issues and report status; delegate when appropriate.
• Manage travel arrangements including transportation, hotel, and itinerary changes.
• Compose, proofread, and format written correspondence, agendas, and documents.
• Process invoices and purchase orders; assist with monthly budget reconciliation.
• Assist with special projects and vendor contracts as needed.

Skills

Administrative support

Calendar management

Email management

Communication skills

Discretion and confidentiality

Tools

Microsoft Office Suite

SharePoint

Payroll systems

HR systems

Job description

RadNet, Inc. is seeking an organized administrative assistant to support multiple departments in a fast-paced office environment. The role focuses on calendar management, travel arrangements, meeting logistics, and document preparation.

You will also handle invoicing, budget reconciliation, special projects, and vendor contracts, ensuring timely completion with high attention to detail. The ideal candidate has 2–3 years of admin experience, excellent Microsoft Office skills, and the ability to