Evening & Weekend Office Coordinator, Exams

Tyler Junior College; Tyler (TX); On-site; USD 21,000 - 28,000; Part time

Job summary

Tyler Junior College is seeking an Office Coordinator to oversee the Center for Academic Exams during evenings and weekends. The role includes supervising proctors, managing check-in/out at the CAE desk, and ensuring secure testing and confidentiality of records.

The position is part-time, up to 18 hours per week, with duties extending to faculty support and special projects as needed. Prior service desk or clerical experience is desirable, with a high school diploma required.

Qualifications

• Experience answering inquiries and directing students and staff.
• Familiarity with front-desk operations and registration processes.
• Ability to handle confidential information and records.

Responsibilities

• Oversee evening and weekend CAE operations and maintenance.
• Train and supervise proctors and student assistants.
• Manage check-in/check-out procedures at the CAE reception desk.
• Ensure test security and integrity of the testing process.
• Schedule and cancel student exam appointments.
• Provide faculty support for CAE procedures during evenings/weekends.
• Return completed exams to faculty and maintain secure records.
• Respond to emails about exam scheduling with accurate info.
• Close daily operations and perform weekend opening/closing duties.
• Provide admin support to the Director and Manager of Academic Support Services.
• Maintain confidentiality and accuracy of records and databases.

Skills

Service desk experience

Receptionist experience

Clerical skills

Education

High School Diploma

Associate’s Degree (preferred)

Job description

Tyler Junior College is seeking an Office Coordinator to oversee the Center for Academic Exams during evenings and weekends. The role includes supervising proctors, managing check-in/out at the CAE desk, and ensuring secure testing and confidentiality of records.

The position is part-time, up to 18 hours per week, with duties extending to faculty support and special projects as needed. Prior service desk or clerical experience is desirable, with a high school diploma required.