Evening Clinical Supply Chain Coordinator - Brooklyn

NYU Langone Hospital-Brooklyn; New York (NY); On-site; USD 66,000 - 67,000; Full time

Job summary

NYU Langone Hospital-Brooklyn in Sunset Park, Brooklyn, is seeking an Evening Clinical Supply Chain Coordinator to support Perioperative Services. The role supervises first-line supply chain activities, manages staff scheduling, and coordinates delivery of medical-surgical supplies to Surgical and Procedural Suites.

The incumbent will optimize inventory levels, establish par levels and consignment usage, create requisitions, verify vendor replenishments, and provide performance reports to

Qualifications

• Bachelor's degree or equivalent with healthcare experience.
• Strong inventory control and three years in supply distribution.
• Knowledge of clinical supplies and materials management operations.
• Proficient computer skills and excellent communication.

Responsibilities

• Coordinate re-ordering, restocking, and reconcile discrepancies.
• Create implant and supply purchase orders including consignment and no-charge POs.
• Validate vendor consignment replenishment requests against on-hand inventory.
• Generate patient supply requests for implants and manage inventory reports.
• Monitor backorders, recalls, and substitutions with Nursing Leadership.
• Maintain invoices, packing slips, and purchase order receipts.
• Provide inventory and productivity reports to leadership.

Skills

Inventory control

Communication

Healthcare knowledge

Leadership

Education

Bachelor's degree

Tools

Pathways Materials Management

Job description

Evening Clinical Supply Chain Coordinator - Brooklyn

NYU Langone Hospital-Brooklyn is a full-service teaching hospital and Level I trauma center located in Sunset Park, Brooklyn. The hospital is central to a comprehensive network of affiliated ambulatory and outpatient practices, and serves as NYU Langone Health's anchor for healthcare access, growth, and delivery in the entire borough. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.
Learn more about NYU Langone Hospital-Brooklyn, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Clinical Supply Chain Coordinator.
In this role, the successful candidate Position Summary: Responsible for assisting the Clinical Supply Chain Supervisor in the control of inventory supplies for Perioperative Services. Responsible for inventory turn goals and other inventory related objectives within the department, including but not limited to, accurate recommended reorder points, reorder quantities, limit out of stock issues, increase use of consignment and ongoing evaluation of supply movement. Implements strategies that will financially and administratively enhance service and utilizes the functioning of the department maximizing all resources available to accomplish its goals. Also responsible for first line supervision of all Clinical Supply Chain activities, staff scheduling, shift management and the coordination of delivery of medical surgical supplies to the Surgical and Procedural Suites.

Job Responsibilities:

• Coordinates with Nursing Leadership the re-ordering, re-stocking, and reconcilation of discrepancies of the supplies/implants based upon established par levels and consignment agreement.
• Create requisitions for implant use in operating/procedural rooms:
  • Bill Only POs
  • Consignment Orders
  • Manual/Rush requisitions
  • Special Requests Orders
  • No Charge POs (trials/consignments)
• Verifies and validates vendor consignment replenishment requests based upon on-hand inventory as well as Operating Room usage.
• Responsible for creating Patient Supply Requests for all newly added implants (consigned & non-consigned) in accordance with participating in the Inventory Control Board.
• Maintains invoices, packing slips, and ensures receipts on all purchase orders associated with consignment products.
• Establishes vendor appointments based on upcoming schedule and verification of attendance (in accordance with Nursing) within Vendormate.
• Performs all inventory functions along with vendor sales rep, i.e. monthly/quarterly inventory, reconciliations, item updates, recalls, backorders, etc.
• Identifies and communicates any backorders, recalls, or discontinued items with Nursing Leadership and CSCM Assistant Manager and coordinates necessary substitutes. Provides analytical reports to the CSCM Associate Director and Business Manager upon request.
• Demonstrates the ability to maximize resources and is skillful in adjusting resources according to the workload and volume.
• Demonstrates knowledge in generating and interpreting statistical, productivity, and quality performance reports and utilizes the data to improve the departments performance.
• Accurately and consistently follows documentation guidelines in all phases of the process as required by the department and regulatory agencies.
• Demonstrates comprehensive knowledge and technical expertise in inventory control principles.
• Demonstrates ability and skills to monitor, audit and enhance the quality of the process and products manufactured or rendered to customers by the department.
• Demonstrates ability to utilize management skills in good judgment and decision making, time management and meeting deadlines and demonstrates a high level of initiative.
• Maintains continued education in the field of Materials Management operations and equipment through education, literature, and seminars. Provides instructions and in-services in new products, procedures and equipment in a manner what will identify and prevent resource loss and maintain safety.
• Performs other duties as assigned.

Minimum Qualifications:
To qualify you must have a Bachelors Degree or equivalent with experience in a Healthcare related field required. Knowledge of Clinical Supply/Materials Management general operations. Strong skills related to the management of inventory control with a minimum of three years of responsible of progressive work experiences in supply distribution. Knowledge of specific health care products. Current membership and active participation in a relevant professional organizations. Must possess computer knowledge. Excellent interpersonal and communication skills.

Preferred Qualifications:
Completion of formal supervision principles or leadership education. Certification in materials resources CMRP. Knowledge of inventory control software such as Pathways Materials Management.

Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Hospital-Brooklyn provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Hospital-Brooklyn is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal. NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $67,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.