Clinical Supply Chain Coordinator - Supply Chain - Manhasset

NYU Langone Health; Manhasset (NY); On-site; USD 60,000 - 73,000; Full time

Job summary

NYU Langone Hospital—Long Island is seeking a Clinical Supply Chain Coordinator to support inventory control for perioperative and procedural labs. You will assist the Clinical Supply Chain Director and managers in optimizing stock levels, reorder points, and consignment utilization while coordinating with vendors and nursing leadership.

The role emphasizes first-line supervision of supply chain activities and the administration of purchases, with a focus on cost efficiency and timely delivery

Qualifications

• Bachelor's Degree with 0-1 year of experience and strong customer service skills.
• Proficient in Microsoft Office and clear communication.

Responsibilities

• Coordinate re-ordering, restocking, and reconciliation of supplies.
• Create implant requisitions for operating/procedural rooms (Bill Only POs; Consignment Orders).
• Verify vendor consignment replenishment requests based on on-hand inventory and OR usage.
• Maintain invoices and receipts for all purchase orders tied to consignment products.
• Generate analytical reports to improve inventory control and department performance.

Skills

Customer service

Interpersonal skills

Communication skills

Microsoft Office

Education

Bachelor's Degree

Tools

EPIC

PeopleSoft

Inventory management systems

Job description

1162316_RR00119544 Job ID: 1162316_RR00119544

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Learn more about NYU Langone Hospital—Long Island, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary

We have an exciting opportunity to join our team as a Clinical Supply Chain Coordinator - Supply Chain - Manhasset.

In this role, the successful candidate Responsible for assisting the Clinical Supply Chain Director & Assistant Managers in the control of inventory supplies for Perioperative Services, Electrophysiology Lab, Cardiac Catheterization Lab, and Radiology. Assists in accomplishing facility inventory turn goals and other inventory related objectives within the department, including but not limited to, accurate recommended reorder points, reorder quantities, limit out of stock issues, and increasing use of consignment and ongoing evaluation of supply movement. Implements strategies that will financially and administratively enhance service and utilizes the functioning of the department maximizing all resources available to accomplish its goals. Also responsible for first line supervision of all Clinical Supply Chain activities, the coordination of delivery of medical surgical supplies as well working with vendors for loaner/consignment products to the Surgical and Procedural Suites.

Job Responsibilities

• Coordinates with Nursing Leadership the re-ordering, re-stocking, and reconciliation of discrepancies of the supplies/implants based upon established par levels and consignment agreement.


• Create requisitions for implant use in operating/procedural rooms:
  
  
  • Bill Only POs
  
  
  • Consignment Orders
  
  
  • Manual/Rush requisitions
  
  
  • Special Requests Orders
  
  
  • No Charge POs (trials/consignments)
  
  
  
  


• Verifies and validates vendor consignment replenishment requests based upon on-hand inventory as well as Operating Room usage.


• Responsible for creating Patient Supply Requests for all newly added implants (consigned & non-consigned) in accordance with participating in the Inventory Control Board.


• Maintains invoices, packing slips, and ensures receipts on all purchase orders associated with consignment products.


• Establishes vendor appointments based on upcoming schedule and verification of attendance (in accordance with Nursing) within Vendormate.


• Performs all inventory functions along with vendor sales rep, i.e. monthly/quarterly inventory, reconciliations, item updates, recalls, backorders, etc.


• Identifies and communicates any backorders, recalls, or discontinued items with Nursing Leadership and CSCM Assistant Manager and coordinates necessary substitutes. Provides analytical reports to the CSCM Associate Director and Business Manager upon request.


• Demonstrates the ability to maximize resources and is skillful in adjusting resources according to the workload and volume.


• Demonstrates knowledge in generating and interpreting statistical, productivity, and quality performance reports and utilizes the data to improve the departments performance.


• Accurately and consistently follows documentation guidelines in all phases of the process as required by the department and regulatory agencies.


• Demonstrates comprehensive knowledge and technical expertise in inventory control principles.


• Demonstrates ability and skills to monitor, audit and enhance the quality of the process and products manufactured or rendered to customers by the department.


• Demonstrates ability to utilize management skills in good judgment and decision making, time management and meeting deadlines and demonstrates a high level of initiative.


• Maintains continued education in the field of Materials Management operations and equipment through education, literature, and seminars. Provides instructions and in-services in new products, procedures and equipment in a manner what will identify and prevent resource loss and maintain safety.


• Performs other duties as assigned.

Minimum Qualifications

To qualify you must have a Bachelors Degree, with 0-1 year of experience, or the equivalent combination of education/experience. Strong skills related to the management of inventory control with a minimum of 0-1 year of progressive work experiences in supply distribution. Must possess extensive customer service skills as well as intricate computer literacy and proficiency in Microsoft Office applications required. Excellent interpersonal and communication skills.

Preferred Qualifications

Certification in Materials Resources (CMRP).

Experience in computerized inventory control with an emphasis on medical/surgical supplies.

1-2 years of EPIC/patient scheduling experience. (Peoplesoft 9+ preferred)

Knowledge of Clinical Supply/Materials Management general operations and/or specialty healthcare products preferred.

Certification in Materials Resources (CMRP) preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital—Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Hospital—Long Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $66,300.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.