Clinical Supply Chain Coordinator MF 7am 3pm ACC Building 240 E 38th Street

NYU Langone Health; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

NYU Langone Health is a premier integrated health system seeking a Clinical Supply Chain Coordinator to support Perioperative Services, EP Lab, Cath Lab, and Radiology inventory control. The role focuses on maintaining accurate par levels, optimizing consignment usage, and ensuring timely supplies for critical procedures.

You will assist in monitoring stock movement, coordinating with Nursing leadership, and driving efficiency in purchasing and inventory processes while aligning with regulatory

Qualifications

• Bachelor's Degree or equivalent experience in healthcare-related field.
• 1 year OR/supply chain/supply management experience.

Responsibilities

• Coordinate re-ordering, restocking, and reconciliation of supplies based on par levels and consignment agreements.
• Create requisitions for implants and supplies for operating/procedural rooms (Bill Only POs; Consignment Orders; Manual/Rush; Special Requests; No Charge POs).
• Verify vendor consignment replenishment requests and ensure receipts on POs.
• Generate patient supply requests for implants (consigned & non-consigned) per Inventory Control Board.
• Maintain invoices, packing slips, and receipts for all consignment purchase orders.
• Establish vendor appointments and manage inventory/vendor relations within Vendormate.
• Perform monthly/quarterly inventory, reconciliations, item updates, recalls, backorders; communicate issues and substitutes.
• Produce analytical reports to leadership to improve department performance.
• Demonstrate resource optimization and time management; provide training/in-services on new products and procedures.

Skills

Inventory control

Vendor management

Microsoft Office

Communication skills

Education

Bachelor's Degree or equivalent experience in healthcare

Tools

EPIC

PeopleSoft

Vendormate

Job description

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

For more information, go to NYU Langone Health, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X, YouTube and Instagram.

Position Summary

We have an exciting opportunity to join our team as a Clinical Supply Chain Coordinator.

In this role, the successful candidate is responsible for assisting the Clinical Supply Chain Director & Assistant Managers in the control of inventory supplies for Perioperative Services, Electrophysiology Lab, Cardiac Catheterization Lab, and Radiology. Assists in accomplishing facility inventory turn goals and other inventory related objectives within the department, including but not limited to, accurate recommended reorder points, reorder quantities, limit out of stock issues, and increasing use of consignment and ongoing evaluation of supply movement. Implements strategies that will financially and administratively enhance service and utilizes the functioning of the department maximizing all resources available to accomplish its goals. Also responsible for first line supervision of all Clinical Supply Chain activities, the coordination of delivery of medical surgical supplies as well working with vendors for loaner/consignment products to the Surgical and Procedural Suites.

Job Responsibilities

• Coordinates with Nursing Leadership the re-ordering, re-stocking, and reconciliation of discrepancies of the supplies/implants based upon established par levels and consignment agreement.
• Create requisitions for implant use in operating/procedural rooms:
  • Bill Only POs
  • Consignment Orders
  • Manual/Rush requisitions
  • Special Requests Orders
  • No Charge POs (trials/consignments)
• Verifies and validates vendor consignment replenishment requests based upon on-hand inventory as well as Operating Room usage.
• Responsible for creating Patient Supply Requests for all newly added implants (consigned & non-consigned) in accordance with participating in the Inventory Control Board.
• Maintains invoices, packing slips, and ensures receipts on all purchase orders associated with consignment products.
• Establishes vendor appointments based on upcoming schedule and verification of attendance (in accordance with Nursing) within Vendormate.
• Performs all inventory functions along with vendor sales rep, i.e. monthly/quarterly inventory, reconciliations, item updates, recalls, backorders, etc.
• Identifies and communicates any backorders, recalls, or discontinued items with Nursing Leadership and CSCM Assistant Manager and coordinates necessary substitutes. Provides analytical reports to the CSCM Associate Director and Business Manager upon request.
• Demonstrates the ability to maximize resources and is skillful in adjusting resources according to the workload and volume.
• Demonstrates knowledge in generating and interpreting statistical, productivity, and quality performance reports and utilizes the data to improve the departments performance.
• Accurately and consistently follows documentation guidelines in all phases of the process as required by the department and regulatory agencies.
• Demonstrates comprehensive knowledge and technical expertise in inventory control principles.
• Demonstrates ability and skills to monitor, audit and enhance the quality of the process and products manufactured or rendered to customers by the department.
• Demonstrates ability to utilize management skills in good judgment and decision making, time management and meeting deadlines and demonstrates a high level of initiative.
• Maintains continued education in the field of Materials Management operations and equipment through education, literature, and seminars. Provides instructions and in-services in new products, procedures and equipment in a manner what will identify and prevent resource loss and maintain safety.
• Performs other duties as assigned.

Minimum Qualifications

To qualify you must have a Bachelors Degree or the equivalent experience in a Healthcare related field and/or a combination of similar education and experience. 1 year of Operating Room/Supply Chain/Sterile Processing experience. Knowledge of Clinical Supply/Materials Management general operations. Strong skills related to the management of inventory control with a minimum 3 years of responsible of progressive work experiences in supply distribution. Knowledge of specific health care products. Current membership and active participation in a relevant professional organizations. Must possess basic computer literacy and proficiency in Microsoft Office applications required. Excellent interpersonal and communication skills.

Preferred Qualifications

1 year of Operating Room/Supply Chain/Sterile Processing experience. Certification in Materials Resources (CMRP). Experience in computerized inventory control with an emphasis on medical/surgical supplies. 1-2 years of EPIC/patient scheduling experience. (Peoplesoft 9+ preferred)

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support