ETO Manufacturing Project Manager & Contracts

API Heat Transfer Career Center; Buffalo (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Bonus potential

Health benefits

401(k)

Paid time off

Professional development

Job summary

API Heat Transfer, Inc. is seeking a Project Manager to support planning, coordination, execution, and delivery of engineer-to-order manufacturing projects. You will collaborate with Sales, Engineering, Operations, and Quality to meet customer specs, timelines, and profitability.

The role requires engaging with internal and external stakeholders, managing costs and schedules, and ensuring compliance with contractual requirements while driving continuous improvement and on-time delivery.

Qualifications

• Bachelor’s degree in Engineering or a related field.
• 3–5 years of experience in industrial sales, project management, or manufacturing environment.
• Strong working knowledge of manufacturing processes, including machining, welding, assembly, testing, and painting.
• Financial acumen, including budgeting and cost management.
• Experience with supply chain, planning and scheduling, customer service, and quality within a manufacturing operations environment.
• Demonstrated ability to manage multiple high-impact projects simultaneously.
• Strong communication skills with the ability to work effectively across all organizational levels and functions.
• Highly organized, detail-oriented, and self-motivated with a results-driven mindset.
• Ability to adapt quickly to shifting priorities.
• Proven problem-solving skills, including data analysis, solution implementation, and outcome sustainment.

Responsibilities

• Assist Sales, Engineering, and Operations in defining project scope and objectives, ensuring stakeholder alignment and technical feasibility.
• Support the execution of engineer-to-order manufacturing projects from release through completion.
• Serve as a secondary post-order point of contact for customers and sales representatives.
• Report project status to internal stakeholders and external customers.
• Identify potential project risks and assist in developing and implementing mitigation strategies.
• Support efforts to control deviations from estimated costs and project timelines.
• Assist Manufacturing, Planning, and Scheduling in monitoring and expediting job orders across departments and subcontractors to support on-time delivery.
• Assist with contract administration on a contract-by-contract basis to ensure compliance with all contractual requirements.
• Coordinate customer-driven contract modifications with Sales, Engineering, Quality, Planning, and Manufacturing to ensure technical and commercial alignment.
• Support Sales with evaluating selling value and lead-time adjustments when required.
• Communicate directly with customer Project Managers and Expeditors.
• Support Quality in maintaining accurate and up-to-date project records, including engineering changes, customer revisions, and compliance documentation.
• Assist with the creation of Inspection and Test Plans (ITPs) and customer manufacturing schedules.
• Support final document generation required for shipment release.
• Assist the Project Manager in maintaining relationships with subcontractors, identifying issues, and executing corrective action plans.
• Support high-volume aftermarket orders, including gaskets and gasket cutter products.
• Assist with small market orders from release through execution.
• Conduct customer or supplier site visits as required
• Perform other related duties as assigned

Skills

Engineering background

Project management

Manufacturing processes

Budgeting

Supply chain planning

Communication skills

Multi-project management

Education

Bachelor’s degree in Engineering or related field

Tools

ERP planning systems

Plex

MS Office

Job description

API Heat Transfer, Inc. is seeking a Project Manager to support planning, coordination, execution, and delivery of engineer-to-order manufacturing projects. You will collaborate with Sales, Engineering, Operations, and Quality to meet customer specs, timelines, and profitability.

The role requires engaging with internal and external stakeholders, managing costs and schedules, and ensuring compliance with contractual requirements while driving continuous improvement and on-time delivery.