Estimator

HOATalent; Chicago (IL); On-site; USD 55,000 - 85,000; Full time

Job summary

Yellow Jacket Maintenance is seeking a detail-oriented Estimator / Inspector to write estimates and proposals, conduct property inspections, and support shop and vehicle fleet management. This role blends fieldwork with desk work to turn scope-of-work into professional proposals.

You will collaborate with leadership on templates, present proposals to clients, track open estimates, and assist in job costing and spend analysis.

Qualifications

• Strong written communication and attention to detail.
• Estimating from field data and site visits/photos.
• Organized and able to manage multiple estimates and deadlines.
• Understanding of maintenance/construction scopes and pricing.
• Light fleet and inventory management responsibilities.
• Experience in estimating, inspections, or facilities/construction maintenance is a plus.

Responsibilities

• Write detailed estimates and proposals using company-standard formatting, including scope of work and pricing.
• Use SOW information and labor/material estimates from field personnel to price out jobs.
• Perform site visits or review photo documentation to independently develop scope of work and pricing.
• Provide supporting photo documentation where applicable.
• Partner with leadership to develop and use custom estimate/proposal templates by trade area.
• Present proposals to clients as needed, highlighting the value of the work to help close opportunities.
• Track open estimates (value, age, opportunity rating) and proactively follow up with clients.
• Manage the estimate queue and engage the Field Construction Manager as needed for SOW and pricing support.
• Perform routine property inspections to identify maintenance deficiencies and verify workmanship on completed work.
• Produce estimates for repairs based on inspection findings.
• Conduct onboarding inspections for new clients to verify onsite assets and identify existing issues.
• Develop scope of work and pricing for preventative and reactive maintenance plans based on findings.
• Manage the onsite maintenance storage area, including an inventory system for material usage, billing, and purchasing.
• Audit material expenses vs. revenue to help ensure profitability on purchases and billbacks.
• Keep the storage area organized and help technicians obtain needed equipment/materials.
• Assist in managing the vehicle fleet: routine inspections, condition/damage documentation, mileage tracking, service scheduling, and fuel usage tracking.
• Support the Field Construction Manager and Director of Operations with time card review and payroll assistance.
• Assist with technician management and oversight.
• Support job costing, profitability analysis, and spend/opportunity analysis

Skills

Estimating

Inspections

Field data

Fleet management

Inventory management

Communication

Attention to detail

Organization

Costing knowledge

Job description

Yellow Jacket Maintenance is looking for a detail-oriented Estimator / Inspector to join our team. In this role, you'll write estimates and proposals, conduct property inspections, help manage our shop and vehicle fleet, and provide administrative support to our Field Construction Manager and Director of Operations. This is a great fit for someone who is organized, comfortable in the field and at a desk, and enjoys turning scope-of-work details into accurate, professional proposals that win business.

• Write detailed estimates and proposals using company-standard formatting, including scope of work and pricing
• Use SOW information and labor/material estimates from field personnel to price out jobs
• Perform site visits or review photo documentation to independently develop scope of work and pricing
• Provide supporting photo documentation where applicable
• Partner with leadership to develop and use custom estimate/proposal templates by trade area
• Present proposals to clients as needed, highlighting the value of the work to help close opportunities
• Track open estimates (value, age, opportunity rating) and proactively follow up with clients
• Manage the estimate queue and engage the Field Construction Manager as needed for SOW and pricing support

Inspections

• Perform routine property inspections to identify maintenance deficiencies and verify workmanship on completed work
• Produce estimates for repairs based on inspection findings
• Conduct onboarding inspections for new clients to verify onsite assets and identify existing issues
• Develop scope of work and pricing for preventative and reactive maintenance plans based on findings

Shop Stewardship

• Manage the onsite maintenance storage area, including an inventory system for material usage, billing, and purchasing
• Audit material expenses vs. revenue to help ensure profitability on purchases and billbacks
• Keep the storage area organized and help technicians obtain needed equipment/materials
• Assist in managing the vehicle fleet: routine inspections, condition/damage documentation, mileage tracking, service scheduling, and fuel usage tracking

Administrative Support

• Support the Field Construction Manager and Director of Operations with time card review and payroll assistance
• Assist with technician management and oversight
• Support job costing, profitability analysis, and spend/opportunity analysis

What We’re Looking For

• Strong written communication and attention to detail
• Comfortable estimating from field-provided data as well as independent site visits/photos
• Organized, able to manage multiple open estimates and deadlines at once
• Basic understanding of maintenance/construction scopes of work and pricing
• Comfortable with light fleet and inventory management responsibilities
• Prior experience in estimating, inspections, or facilities/construction maintenance is a plus