Estimating & Preconstruction Specialist

Salisbury Moore, LLC; Annapolis (MD); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Continental Contractors Inc. in Annapolis, MD, seeks an Estimating & Preconstruction Specialist to support bidding and preconstruction activities for hotel renovations.

You will work with Project Managers, subcontractors, vendors, and clients to build bids from the ground up, gather RFPs, quantify takeoffs, and coordinate bid packages. Your role includes creating bid packages in Procore, coordinating kickoff meetings, and ensuring timely responses from subcontractors and internal teams.

Qualifications

• Strong math skills including basic geometry and arithmetic.
• Ability to navigate and interpret specifications and plans.
• Ability to handle multiple assignments simultaneously.
• Close attention to detail.
• Excellent written and verbal communication skills.
• Able to work in a collaborative environment with many different people.

Responsibilities

• Create projects in Procore for new bids and upload documents, drawings, specifications.
• Review RFPs and plot milestones on Outlook Calendar, inviting team members as appropriate.
• Participate in pre-bid meetings.
• Import drawings to PlanSwift, sort/label/scale all sheets and distribute to bid team.
• Coordinate Kick-Off meetings with bid team to discuss project requirements and subcontractor list.
• Create Bid Packages in Procore with project info, docs, bid instructions and distribute to necessary subcontractors.

Skills

Math skills

Plan reading

Multitasking

Attention to detail

Written and verbal communication

Team collaboration

Education

High school diploma

Certificate / training in project management or estimating

Tools

PlanSwift

Bluebeam

Procore

Excel

Job description

*This position will be working for the Continental Contractors Inc office in Annapolis, MD. Hybrid schedule.

Description

The Estimating & Preconstruction Specialist will work directly with the Project Managers, as well as subcontractors, vendors, and clients, to assist in the successful bidding and management of hotel renovation projects. Coordinating and collaborating with the project management teams, they will build bids/proposals from the ground up by collecting Request for Proposal documents and plans, capturing project scope, performing quantity takeoff, and soliciting quotes from subcontractors and vendors.

Requirements

• Create Projects in Procore for new bids and upload documents, drawings, specifications
• Review Request for Proposal and plot milestones on Outlook Calendar, inviting team members as appropriate (i.e. kick-off, pre-bid walk, RFI due date, sub bid due date, bid review, bid due date, award date)
• Participates in pre-bid meetings
• Import drawings to PlanSwift, sort/label/scale all sheets and distribute to bid team to reduce redundant work
• Coordinates Kick-Off meeting with bid team to discuss project requirements, strategy, and subcontractor list
• Create Bid Packages in Procore with project info, docs, bid instructions and distribute to necessary subcontractors, sending follow-up correspondence as required
• Capture project scope on Bid Form with keynote references and relevant specs
• Complete Room Matrix in Excel using RFP docs and drawings
• Quantify materials to be purchased and work to be completed using PlanSwift and Take-Off Sheet in Excel
• Compile subcontractor and CCI RFI’s and submit to responsible parties (ownership, PM group, architects, designers, etc.) and distribute responses to subcontractors via Procore
• Engage subcontractors via email, phone call, and text message to answer bid questions and ensure they submit proposals on time
• Compile take-off quantities and subcontractor pricing into Bid Form and ensure scope is properly covered
• Input preliminary unit pricing to make Bid Form as complete as possible before Bid Review
• Spearhead Document Control by saving, naming, and organizing documents like drawing revisions, addendums, subcontractor proposals, material vendor quotes etc. in OneDrive/Sharepoint and Procore
• Coordinates Bid Review with Project Managers, making changes to bid as necessary
• Link CCI Bid form to Owner’s Bid form in Excel by creating references and formulae, ensuring workbook integrity and accuracy
• Prepares for review and eventual submission, proposals to required Owner’s Representatives and CCI team
• Revise Proposal as required by Owner’s Rep and manage revision documents in OneDrive/Sharepoint
• Other duties as assigned

Estimating & Preconstruction Specialist Qualifications and Skills:

• Strong math skills including basic geometry and arithmetic
• Ability to navigate and interpret specifications and plans
• Ability to handle multiple assignments simultaneously
• Close attention to detail
• Excellent written and verbal communication skills
• Able to work in a collaborative environment with many different people

Education and Experience Requirements:

• High Proficiency in Microsoft Suite (Outlook, Excel, Word) required (including Excel formulas)
• High Proficiency in plan-reading, as well as estimation software such as PlanSwift or Bluebeam required
• Proficiency in Procore highly preferred
• Experience in construction, hospitality, large scale renovations, or estimating highly preferred
• A minimum of a high school degree. A certificate, related college courses or other formal training in project management, construction or estimating preferred.

All the above are considered Essential Functions for the Estimating & Preconstruction Specialist position. Temporary modifications to provide reasonable accommodation do not waive any of these essential functions.