Estimating Coordinator: AI-Driven Proposals & Bids

USA Renovations - A Nationwide Polished Concrete & Ceiling Restoration Company; Wylie (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

Paid holidays

Benefits

Advancement opportunities

Job summary

USA Renovations is hiring a Sales Estimating Coordinator to prepare accurate, timely proposals for Walmart remodel projects. You will work with the Senior Sales Estimator and Business Development Manager, handling CRM inputs, bid packages, and takeoffs while applying pricing guidelines and SOPs.

You will coordinate with internal teams, meet bid deadlines, and ensure documentation is complete. Experience in construction administration or estimating is preferred, with training provided for reading

Qualifications

• Attention to detail and strong organizational skills.
• Comfortable working with spreadsheets and Microsoft Office.
• Ability to read construction drawings (training provided).
• Basic math skills.
• Ability to follow documented procedures consistently.
• Construction administration, estimating, project coordination, or office experience preferred.

Responsibilities

• Create and maintain opportunities in the company's CRM.
• Review project plans, specifications, and bid documents.
• Perform quantity takeoffs using company procedures.
• Apply established pricing guidelines and production rates.
• Prepare proposal packages, scope letters, and bid forms.
• Maintain bid logs and proposal files.
• Verify proposal accuracy before submission.
• Coordinate with internal departments to obtain required information.
• Use company-approved AI and estimating tools to improve efficiency while verifying all outputs for accuracy.
• Meet all bid deadlines and maintain complete documentation.

Skills

Detail orientation

Organizational skills

Microsoft Excel

CRM usage

Reading drawings

Basic math

Procedural discipline

Tools

Microsoft Excel

CRM software

Job description

USA Renovations is hiring a Sales Estimating Coordinator to prepare accurate, timely proposals for Walmart remodel projects. You will work with the Senior Sales Estimator and Business Development Manager, handling CRM inputs, bid packages, and takeoffs while applying pricing guidelines and SOPs.

You will coordinate with internal teams, meet bid deadlines, and ensure documentation is complete. Experience in construction administration or estimating is preferred, with training provided for reading