Estimating Coordinator

Diamond Contractors; Lee's Summit (MO); Presencial; USD 52 000 - 72 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical

Dental

Vision

PTO

Paid Holidays

401(k)

Resumo da oferta

Diamond Contractors is seeking an organized Estimating Coordinator to support the Estimating Department. This in‑person, full‑time role focuses on managing bid documents and keeping estimators equipped with accurate information, especially on bid day.

Ideal candidates bring 3–5 years in construction or related admin roles, with strong attention to detail and proficiency in MS Office. This position offers comprehensive benefits and a collaborative team in a fast‑paced environment.

Qualificações

• 3–5 years in the construction industry preferred (general contractor or subcontractor ideal).
• Strong administrative or coordination background.
• Experience with bid documents, drawings, specifications, and addenda is a plus.

Responsabilidades

• Download, organize, and maintain all bid documents, drawings, specifications, and addenda
• Create and manage proposal folders and ensure all information is current
• Update the bid list and bid calendar daily
• Prepare client bid forms using estimator‑provided numbers
• Assist with prequalification forms and project‑specific documentation
• Contact cities, agencies, and subcontractors to gather required information
• Solicit subcontractor pricing and ensure participation from MBE/WMBE/DVBE firms
• Provide administrative support including document prep, copying, filing, and data entry
• Support estimators with basic quantity takeoffs or document review (training provided)
• Handle fast‑paced, time‑sensitive tasks on bid day with accuracy and composure
• Perform additional administrative duties as assigned

Conhecimentos

Attention to detail

MS Office

Document management

Communication skills

Typing speed

Descrição da oferta de emprego

Estimating Coordinator

This role does not involve sales, business development, or revenue generation. It is strictly an administrative and coordination position supporting the Estimating Department.

Location:In-Person
Job Type: Full-Time
Compensation: Based on experience
Benefits: Medical, Dental, Vision, PTO, Paid Holidays, 401(k)

About the Role

We are looking for a highly organized, detail‑focused Estimating Coordinator to support our Estimating Department. This is not a sales, business development, or revenue‑growth role. It is a precision‑based administrative position responsible for managing bid documents, organizing information, and ensuring our estimators have exactly what they need - especially on bid day.

If you excel at accuracy, thrive under deadlines, and enjoy keeping complex information organized, you'll be a great fit.

Core Responsibilities

• Download, organize, and maintain all bid documents, drawings, specifications, and addenda
• Create and manage proposal folders and ensure all information is current
• Update the bid list and bid calendar daily
• Prepare client bid forms using estimator‑provided numbers
• Assist with prequalification forms and project‑specific documentation
• Contact cities, agencies, and subcontractors to gather required information
• Solicit subcontractor pricing and ensure participation from MBE/WMBE/DVBE firms
• Provide administrative support including document prep, copying, filing, and data entry
• Support estimators with basic quantity takeoffs or document review (training provided)
• Handle fast‑paced, time‑sensitive tasks on bid day with accuracy and composure
• Perform additional administrative duties as assigned

What You Need to Succeed

• Experience: 3–5 years in the construction industry preferred (General Contractor or Subcontractor experience ideal). Strong administrative or coordination background also considered.
• Skills & Qualities:
  
  • Exceptional attention to detail - accuracy is critical
  • Strong computer proficiency (Microsoft Office; comfort learning new software)
  • Ability to manage multiple deadlines and stay organized
  • Clear and professional communication skills
  • Comfortable working under pressure, especially on bid days
  • Self‑starter with a positive attitude and willingness to learn
  • Familiarity with construction terminology helpful but not required
  • Fast, accurate typing and strong document management skills
  • Ability to work independently and as part of a team

Why This Role Matters

The Estimating Coordinator is the backbone of our bidding process. Your accuracy directly supports our ability to submit complete, compliant, and competitive bids. If you take pride in doing detailed work correctly the first time and enjoy being the calm, organized center of a busy team, you'll thrive here.

Why Join Us?

• Competitive pay based on experience
• Comprehensive benefits package
• Two weeks of PTO + paid holidays
• 401(k) retirement plan
• Work alongside an inspiring leadership team in a collaborative, fast‑paced environment
• Excellent company culture that values your growth and contributions