Estimating Coordinator

RiseMe; Fayetteville (AR); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health coverage PPO/HDHP

Dental and vision coverage

Life Insurance

Short-term disability

401(k) with match

Paid holidays

Parental leave

Emergency savings

Job summary

Kimbel Mechanical Systems, Inc in Fayetteville, AR is seeking an Estimating Coordinator to translate blueprints and specs into accurate bids. You will manage bid pipelines, analyze drawings, and own cost estimates using Google Sheets or Excel, while coordinating with market leadership and contractors.

The role requires strong organization, multi-deadline management, and clear communication to align scope and expectations across internal teams and external partners.

Qualifications

• Strong ability to translate blueprints and specs into cost estimates.
• Proficient with Google Sheets or Excel and complex spreadsheets.
• Experience reading architectural drawings and construction documents.
• Effective time management in a fast-paced environment.
• Excellent verbal and written communication with stakeholders.

Responsibilities

• Bid Management: track invitations, prioritize opportunities, ensure estimates meet deadlines.
• Blueprint & Scope Analysis: analyze drawings and specs to understand project scope.
• Cost Calculation: prepare precise estimates using spreadsheets.
• Stakeholder Communication: discuss scopes with General Contractors.
• Internal Collaboration: validate estimates with Market Directors & Pre-Construction.
• Document Organization: maintain organized files for drawings, quotes, addendums.

Skills

Google Sheets

Blueprints

Time management

Communication

Continuous improvement

Microsoft Excel

Tools

Microsoft Excel

Job description

Estimating Coordinator

Purpose: As an Estimator, you are the critical first step in our project lifecycle. You will translate complex blueprints and specifications into highly accurate, competitive bids. Working closely with Market Directors and General Contractors, you will clarify project scopes and ensure our field teams are set up for success. The ideal candidate is a highly organized, self-motivated professional who thrives on managing multiple deadlines and takes pride in delivering precise, data-driven results.

Responsibilities:

• Bid Management: Manage the bid pipeline by tracking invitations, prioritizing opportunities, and ensuring all estimates are submitted ahead of strict deadlines.

• Blueprint & Scope Analysis: Thoroughly analyze architectural drawings, specifications, and project documents to fully understand customer expectations and project scope.

• Cost Calculation: Prepare and assemble precise cost estimates using Google Sheets, taking ownership of building out highly accurate Project Unit tabs.

• Stakeholder Communication: Proactively communicate with General Contractors to clarify, discuss, and define scopes of work.

• Internal Collaboration: Work with Market Directors & Pre-Construction to validate estimates and present final cost breakdowns to upper management for approval.

• Document Organization: Maintain highly organized files for all drawings, specifications, quotes, and addendums for seamless project handoffs.

Qualifications:

• Technical Proficiency: Strong working knowledge of Google Sheets (or Microsoft Excel) with the ability to build and navigate complex spreadsheets.

• Industry Knowledge: Proven ability to read, interpret, and understand blueprints, architectural drawings, and construction specifications.

• Time Management: Highly motivated self-starter who excels at managing multiple competing deadlines in a fast-paced environment.

• Communication: Excellent verbal and written communication skills, with the ability to explain complex technical scopes to external partners and internal leadership.

• Continuous Improvement: A strong willingness to ask questions, seek deeper understanding, and positively accept frequent feedback to refine estimating accuracy.

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This position is a safety sensitive position.

Why work for Kimbel Mechanical?

Kimbel Mechanical Systems, Inc is Arkansas’ largest mechanical contractor performing work nationwide. We perform all phases of plumbing, HVAC, and electrical work on projects such as single-family homes, apartments, condominiums, hotels, and student housing. Kimbel offers employees year-round employment, top pay, and great benefits with opportunities for professional growth, and much more. At Kimbel, your career is our priority. With a structured Career Path laid out in front of you the day you walk in the door, Kimbel dedicates its commitment and resources to ensure you reach your career goals.

• Upon hire, PTO hours are added to your PTO account

• Health coverage: Choose either PPO or HDHP plan

• Dental and vision coverage

• Basic Life Insurance provided by Kimbel, additional voluntary life insurance policies available

• Short-term disability policy. At your one year anniversary Kimbel automatically enrolls employees in the company-paid short term and long-term disability policies at no cost.

• Supplemental Accident and Critical Illness

• Secure Save Emergency Savings Fund

• 401(k) retirement plan with a match

• Seven paid holidays, two paid volunteer days per calendar year

• 2 weeks paid parental leave, 4 weeks paid birth recovery leave

• First 6 months of diapers and wipes provided by Kimbel for newborns

• For Eligible Field and Warehouse Employees, $150 Red Wing or Ariat/Crew or Cavender's Boot Voucher to purchase new boots every 2 years