Estimating Coordinator

Kimbel Mechanical Systems; Fayetteville (AR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO

Health coverage (PPO/HDHP)

Dental & vision

Life insurance

Disability benefits

Emergency savings fund

401(k) with match

Paid holidays

Volunteer days

Parental leave

Boot voucher

Job summary

Kimbel Mechanical Systems, Inc in Fayetteville, AR is seeking an Estimating Coordinator to translate blueprints into precise bids and coordinate with Market Directors and General Contractors. This role focuses on clarifying scopes, building accurate cost estimates, and ensuring timely submissions.

The ideal candidate will be highly organized, data-driven, and capable of managing multiple deadlines while delivering clear, cost-focused estimates for complex projects.

Qualifications

• Proficient in Google Sheets or Excel for building complex cost estimates.
• Ability to read blueprints, architectural drawings, and specifications.
• Strong time management with multitasking in fast paced environments.

Responsibilities

• Bid management: track invitations and deadlines.
• Blueprint & scope analysis to understand client expectations.
• Cost calculation: prepare precise estimates in spreadsheets.
• Stakeholder communication with General Contractors.
• Internal collaboration with Market Directors & Pre-Construction for approval.
• Document organization for drawings, specs, quotes, addendums.

Skills

Blueprints interpretation

Time management

Communication

Continuous improvement

Project coordination

Tools

Google Sheets

Microsoft Excel

Job description

Estimating Coordinator

Purpose

As an Estimator, you are the critical first step in our project lifecycle. You will translate complex blueprints and specifications into highly accurate, competitive bids. Working closely with Market Directors and General Contractors, you will clarify project scopes and ensure our field teams are set up for success. The ideal candidate is a highly organized, self‑motivated professional who thrives on managing multiple deadlines and takes pride in delivering precise, data‑driven results.

Responsibilities

• Bid Management: Manage the bid pipeline by tracking invitations, prioritizing opportunities, and ensuring all estimates are submitted ahead of strict deadlines.

• Blueprint & Scope Analysis: Thoroughly analyze architectural drawings, specifications, and project documents to fully understand customer expectations and project scope.

• Cost Calculation: Prepare and assemble precise cost estimates using Google Sheets, taking ownership of building out highly accurate Project Unit tabs.

• Stakeholder Communication: Proactively communicate with General Contractors to clarify, discuss, and define scopes of work.

• Internal Collaboration: Work with Market Directors & Pre‑Construction to validate estimates and present final cost breakdowns to upper management for approval.

• Document Organization: Maintain highly organized files for all drawings, specifications, quotes, and addendums for seamless project handoffs.

Qualifications

• Technical Proficiency: Strong working knowledge of Google Sheets (or Microsoft Excel) with the ability to build and navigate complex spreadsheets.

• Industry Knowledge: Proven ability to read, interpret, and understand blueprints, architectural drawings, and construction specifications.

• Time Management: Highly motivated self‑starter who excels at managing multiple competing deadlines in a fast‑paced environment.

• Communication: Excellent verbal and written communication skills, with the ability to explain complex technical scopes to external partners and internal leadership.

• Continuous Improvement: A strong willingness to ask questions, seek deeper understanding, and positively accept frequent feedback to refine estimating accuracy.

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This position is a safety sensitive position.

Why work for Kimbel Mechanical?

Kimbel Mechanical Systems, Inc is Arkansas’ largest mechanical contractor performing work nationwide. We perform all phases of plumbing, HVAC, and electrical work on projects such as single‑family homes, apartments, condominiums, hotels, and student housing. Kimbel offers employees year‑round employment, top pay, and great benefits with opportunities for professional growth, and much more. At Kimbel, your career is our priority. With a structured Career Path laid out in front of you the day you walk in the door, Kimbel dedicates its commitment and resources to ensure you reach your career goals.

• Upon hire, PTO hours are added to your PTO account

• Health coverage: Choose either PPO or HDHP plan

• Dental and vision coverage

• Basic Life Insurance provided by Kimbel, additional voluntary life insurance policies available

• Short‑term disability policy. At your one year anniversary Kimbel automatically enrolls employees in the company‑paid short term and long‑term disability policies at no cost.

• Supplemental Accident and Critical Illness

• Secure Save Emergency Savings Fund

• 401(k) retirement plan with a match

• Seven paid holidays, two paid volunteer days per calendar year

• 2 weeks paid parental leave, 4 weeks paid birth recovery leave

• First 6 months of diapers and wipes provided by Kimbel for newborns

• For Eligible Field and Warehouse Employees, $150 Red Wing or Ariat/Crew or Cavender's Boot Voucher to purchase new boots every 2 years