Estimating Coordinator

cccnetwork; Auburn Hills (MI); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision

Employee stock ownership program (ESOP

401K program

Vacation & holiday pay

Job summary

Commercial Contracting Corporation in Auburn Hills, MI is seeking an Estimating Coordinator to provide clerical and administrative support to the estimating department throughout the bid process for multiple projects. You will handle bid document distribution, coordinate pre-qualification materials with estimators, safety, and marketing, and help transition successful quotes to project management.

Ideal candidates have strong communication, attention to detail, and experience with Excel, Word,

Qualifications

• Associate’s degree preferred.
• Knowledge of the Construction Industry desired.
• Strong written and verbal communication skills.
• Ability to work as a team with estimators and coordinating staff.
• Strong attention to detail and mathematical skills.

Responsibilities

• Process bid documents and ensure timely bid submissions.
• Coordinate with estimators, safety, and marketing on pre-qualification docs.
• Assemble, track, and prepare bid correspondence and documentation.
• Coordinate subcontractor databases for bid access and RSVP collection.
• Track bid values, final totals, and fees for trend analysis.
• Assist in transitioning from estimating to project management after successful quotes.
• Maintain ISO 9001/14001 documentation and records.
• Audit files (electronic and paper) for accuracy and thoroughness.

Skills

Team collaboration

Verbal & written communication

Attention to detail

Meeting deadlines under pressure

Construction industry knowledge

Education

Associate’s degree preferred

Tools

Excel

Word

Outlook

Adobe Writer

Bluebeam

Job description

Commercial Contracting Corporation

Estimating Coordinator

Location: Auburn Hills, MI

Objective

The Estimating Coordinator provides routine and non-routine clerical and administrative support to the estimating department during the bidding process for multiple projects at one time. The Estimating Coordinator works full life cycle, from inception to final estimate status. This includes receiving and distributing of plans and pertinent information for bids in a timely manner.

Key Accountabilities

• Work in a team environment to share, delegate, and help distribute the workload.
• Process bid documents from agencies/owners to ensure accurate and timely bid submissions.
• Assemble, track, and prepare correspondence to ensure all documentation and communication is accurate and timely.
• Coordinate with estimators, safety, and marketing on any required pre-qualification documentation and/or marketing materials needed at bid submission. This may include safety statistics, organizational charts, and/or resumes.
• Navigate a variety of customer- and owner-specific websites for access to bid documents and submission.
• Assist with the printing of bid documents including specifications and drawings.
• Variety of administrative office support functions to ensure that daily operations of the department run efficiently.
• Coordination of subcontractor database for ongoing accuracy providing estimators with a source of a variety of trades to access for invite purposes.
• Tracking of all disadvantaged businesses in the database to help meet the needs of RFQ participation requirements.
• Tracking of the estimated value of each bid, final bid total submitted, fees, etc. for analysis of hit ratios and other reports showing trends.
• Assist in transition from estimating to project management when the quote process is successful.
• Follow ISO 9001 and 14001 requirements as dictated by leadership for a thorough flow of documentation and record-keeping.
• Participate in the audit process to ensure files (electronic and paper) are being maintained accurately and thoroughly.

Core Competencies

• Associate’s degree preferred.
• Knowledge of the Construction Industry is desired.
• Ability to work as a team member with multiple Estimators and Estimating Coordinators.
• Strong communication skills (verbal/written).
• Ability to work under pressure to meet deadlines.
• Ability to provide various levels of support to a diverse group of estimators.
• Strong attention to detail is required.
• Strong mathematical skills are required.
• Excel (intermediate) required.
• Word (intermediate) required.
• Outlook (intermediate required.
• Experience with Adobe Writer or Bluebeam required.

Benefits

We are proud to offer a very competitive wage and benefit compensation package that includes medical, dental, vision, disability, vacation pay, holiday pay, personal time, employee stock ownership program (ESOP), and a generous 401K program.

Equal Opportunity Employment

Commercial Contracting Corporation is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to age, color, race, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Applicants who are offered a position must pass a pre‑employment substance abuse test.